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How to Add Shared Mailbox in Outlook Windows 10?

Having difficulty in accessing and managing shared mailboxes in Outlook Windows 10? Worry no more! In this article, you will learn the step-by-step guide on how to add shared mailboxes in Outlook Windows 10. This guide covers everything you need to know, from setting up a shared mailbox to granting access to other users. Read on and find out how easy it is to add shared mailboxes in Outlook Windows 10.

How to Add Shared Mailbox in Outlook Windows 10?

How to Access a Shared Mailbox in Outlook for Windows 10

Adding a shared mailbox to your Outlook for Windows 10 account is a great way to collaborate and work with other people. A shared mailbox is an email address that multiple users can access, allowing team members to read, respond, and manage emails sent to the address. It’s also great for sharing calendars and tasks. In this article, we’ll show you how to access a shared mailbox in Outlook for Windows 10.

Before you can add a shared mailbox to your Outlook account, you must have the appropriate permissions. Your administrator will need to grant you access to the shared mailbox before you can add it. Once you have the necessary permissions, you can get started.

Step 1: Open Outlook for Windows 10

The first step is to open Outlook for Windows 10. You can do this by clicking the Windows Start button, typing “Outlook” in the search box, and clicking the Outlook app icon from the search results. Once you open Outlook, you’ll be prompted to sign in to your account.

Step 2: Add Shared Mailbox

Once you’re signed in to your Outlook account, you can add a shared mailbox. To do this, click the File tab at the top of the window and select Add Account from the menu. On the Add Account window, enter the email address of the shared mailbox and click Connect.

Step 3: Enter Credentials

Once you’ve entered the email address of the shared mailbox, you’ll be prompted to enter your credentials. Enter your username and password, then click Sign In. Once you’re signed in, you’ll see a message that the shared mailbox has been added. Click Finish to complete the process.

Step 4: Access Shared Mailbox

Once you’ve added the shared mailbox to your Outlook account, you can access it. To do this, click the File tab at the top of the window and select Account Settings from the menu. On the Account Settings window, click the Data Files tab and select the shared mailbox from the list.

Step 5: Set Default Folder

If you want to make the shared mailbox the default folder in Outlook, you can do so by clicking the File tab, selecting Options, and clicking Advanced. On the Advanced tab, scroll down to the Send and Receive section and select the shared mailbox from the list. Click OK to save your changes.

Step 6: View Shared Mailbox

Once you’ve added the shared mailbox and set it as the default folder, you’ll be able to view it in the Outlook window. To do this, click the Folder tab at the top of the window and select the shared mailbox from the list. The shared mailbox will now be visible in the Outlook window.

Step 7: Manage Shared Mailbox

Once you’ve added the shared mailbox and it’s visible in the Outlook window, you can manage it just as you would any other mailbox. You can view emails, respond to messages, create tasks, and more.

Step 8: Sign Out of Shared Mailbox

When you’re finished working with the shared mailbox, it’s important to sign out so that the mailbox is not left open to other users. To sign out, click the File tab, select Account Settings, and click the Data Files tab. Select the shared mailbox and click the Remove button. You will then be prompted to sign out of the shared mailbox. Click OK to sign out.

Top 6 Frequently Asked Questions

1. How do I add a shared mailbox in Outlook Windows 10?

To add a shared mailbox in Outlook in Windows 10, you will have to open Outlook, click on the File tab, click on the Add Account option, choose the Manual setup or additional server types option, select the Office 365 option, enter your shared mailbox credentials, and click on the Connect button. After that, you will be able to use the shared mailbox in Outlook.

2. What are the steps to add a shared mailbox in Outlook Windows 10?

The steps to add a shared mailbox in Outlook in Windows 10 are as follows:
1. Open Outlook and click on the File tab.
2. Click on the Add Account option.
3. Choose the Manual setup or additional server types option.
4. Select the Office 365 option.
5. Enter your shared mailbox credentials.
6. Click on the Connect button.

3. What happens if I enter the wrong credentials when adding a shared mailbox in Outlook Windows 10?

If you enter the wrong credentials when adding a shared mailbox in Outlook in Windows 10, you will receive an error message saying that the credentials are incorrect. You should try again with the correct credentials in order to successfully add your shared mailbox in Outlook.

4. Can I delete a shared mailbox I have added in Outlook Windows 10?

Yes, you can delete a shared mailbox that you have added in Outlook in Windows 10. To do this, go to the File tab, click on the Account Settings option, select the shared mailbox that you want to delete, and click on the Remove button. The shared mailbox will then be removed from Outlook.

5. Do I need admin privileges to add a shared mailbox in Outlook Windows 10?

No, you do not need admin privileges to add a shared mailbox in Outlook in Windows 10. All you need are the credentials of the shared mailbox that you want to add.

6. How do I access the shared mailbox I have added in Outlook Windows 10?

To access the shared mailbox that you have added in Outlook in Windows 10, open Outlook, click on the Folder tab, and select the shared mailbox from the list of available mailboxes. You will then be able to view and access the contents of the shared mailbox.

How to add additional shared mailbox in outlook 2016|2019|2021 | Adding a shared mailbox in Outlook

Adding a shared mailbox in Outlook for Windows 10 is a simple process, requiring only a few easy steps. By knowing how to add a shared mailbox in Outlook for Windows 10, you can easily access the emails of other users within your organization, allowing you to be more efficient in managing and responding to emails. With this knowledge, you can be sure that your emails are handled quickly and effectively.