How To Configure Search In Sharepoint Online?
Are you facing troubles in configuring search in Sharepoint Online? If yes, then you have come to the right place. In this article, we will discuss the steps on how to configure search in Sharepoint Online. With the help of this guide, you will be able to make the most of the search feature in Sharepoint Online and make sure that it is properly configured. So, let us get started.
- Login to your Sharepoint Online site using your Office 365 credentials.
- Go to Site Settings, and then click on Search Settings.
- Under the Searchable Columns section, select the checkbox for the columns that you want to make searchable.
- Under the Search Results Settings section, select the checkbox to enable query rules.
- Under the Ranking Model section, select the checkbox to enable the ranking model.
- Finally, click on Save to save the changes.
How to Configure Search in Sharepoint Online?
Search in Sharepoint Online is an essential element for any organization. With the right configuration, you can create an efficient and user-friendly search experience that enables users to find the information they need quickly and easily. In this article, we will explain how to configure search in Sharepoint Online.
Step 1: Access the Search Settings
The first step to configure search in Sharepoint Online is to access the search settings. To do this, log into your Sharepoint Online account and click on the “Settings” icon in the upper right-hand corner. From the drop-down menu, select “Search Settings.”
Step 2: Configure the Search Query Rules
Once you are in the search settings page, you will see the “Search Query Rules” section. This is where you will configure the rules that will govern your search queries. You can create rules that will boost or block certain results, enhance results with synonyms, and much more.
Step 3: Configure the Search Results
The next step is to configure the search results. In this section, you can configure the number of results that appear on a page, the order in which they appear, and the way the results are grouped. You can also customize the result display template and the hover panel template.
Step 4: Configure the Search Refiners
The search refiners allow users to refine their search results. To configure the search refiners, click on the “Search Refiners” tab in the Search Settings page. From here, you can add new refiners and configure the existing ones. You can also specify which refiners appear on the search results page.
Step 5: Configure the Search Box
The search box allows users to enter their search query. To configure the search box, click on the “Search Box” tab in the search settings page. Here, you can specify the size of the search box, the placeholder text, and the autocomplete settings.
Step 6: Configure the Search Results Page
The search results page is where the search results are displayed. To configure the search results page, click on the “Search Results Page” tab in the search settings page. Here, you can configure the page layout, the page title, and the page description.
Step 7: Configure the Advanced Search Page
The advanced search page allows users to refine their search query with additional parameters. To configure the advanced search page, click on the “Advanced Search Page” tab in the search settings page. Here, you can specify the fields that appear on the page, the order in which they appear, and the default values.
Step 8: Configure the Search Logs
The search logs allow you to view the search queries that users have entered. To configure the search logs, click on the “Search Logs” tab in the search settings page. Here, you can specify the type of logs that are collected and the amount of time the logs are kept.
Step 9: Configure the Search Notifications
The search notifications allow you to send emails to users when they enter certain search queries. To configure the search notifications, click on the “Search Notifications” tab in the search settings page. Here, you can specify the search queries that will trigger notifications and the email addresses to which the notifications will be sent.
Step 10: Test Your Configuration
Once you have finished configuring the search settings, you should test the configuration to make sure it is working correctly. To do this, enter a few test queries in the search box and check the results. If everything looks correct, you are ready to start using the search.
Related Faq
What are the Steps to Configure Search in SharePoint Online?
Answer: Configuring search in SharePoint Online is a fairly straightforward process. The first step is to create your search service application. This is done by clicking the “Create New” button on the “Search Service Applications” page in the SharePoint Admin Center. Once the service application is created, you can configure the settings for the search service application in the “Search Service Application Settings” page. Here, you can configure the search index, crawled properties, search scopes, and other settings related to the search service application.
The second step is to configure the search settings for your site collection. This is done by navigating to the “Search Settings” page in the “Site Settings” page of your site collection. Here, you can configure the search settings such as the search display templates, query rules, and result sources. Once these settings are configured, you can start using the search features in your site collection.
How Do I Configure Search Scopes in SharePoint Online?
Answer: Configuring search scopes in SharePoint Online is done through the “Search Service Application Settings” page. Here, you can configure the search scopes for the search service application. You can create new search scopes and edit existing scopes by clicking the “New Scope” or “Edit Scope” buttons. You can specify the search criteria for each scope and also set which managed properties will be included in the search results. Once you have configured the search scopes, you can start using them in the search features of your site collection.
The second step is to configure the search settings for your site collection. This is done by navigating to the “Search Settings” page in the “Site Settings” page of your site collection. Here, you can configure which search scopes will be available for the search feature in your site collection. You can also specify which search scopes will be visible for the users. Once these settings are configured, you can start using the search scopes in your site collection.
How Can I Create a Search Index in SharePoint Online?
Answer: Creating a search index in SharePoint Online is done through the “Search Service Application Settings” page. Here, you can configure the search index for the search service application. You can create new search indexes and edit existing indexes by clicking the “New Index” or “Edit Index” buttons. You can specify the search criteria for each index and also set which managed properties will be included in the search results. Once you have configured the search indexes, you can start using them in the search features of your site collection.
The second step is to configure the search settings for your site collection. This is done by navigating to the “Search Settings” page in the “Site Settings” page of your site collection. Here, you can configure which search indexes will be available for the search feature in your site collection. You can also specify which search indexes will be visible for the users. Once these settings are configured, you can start using the search indexes in your site collection.
What are the Benefits of Using Search in SharePoint Online?
Answer: Using search in SharePoint Online provides many benefits for users. First, it helps users to quickly find the information they are looking for. The search feature in SharePoint Online uses powerful algorithms to provide relevant search results for users. This helps to save time and effort for users as they don’t have to manually search through various sites and documents.
Second, the search feature in SharePoint Online allows users to narrow down their search results. This is done by using search scopes, query rules, and result sources. These features help users to find the specific information they are looking for quickly and easily. This helps to improve the efficiency of the search process and leads to better user experience.
How Do I Configure Query Rules in SharePoint Online?
Answer: Configuring query rules in SharePoint Online is done through the “Search Settings” page in the “Site Settings” page of your site collection. Here, you can configure the query rules for the search feature in your site collection. You can create new query rules and edit existing rules by clicking the “New Query Rule” or “Edit Query Rule” buttons. You can specify the search criteria for each rule and also set which managed properties will be included in the search results. Once you have configured the query rules, you can start using them in the search feature of your site collection.
The query rules in SharePoint Online helps to refine the search results for users. This is done by using the search criteria specified in the query rules. The query rules can be used to narrow down the search results and also to promote certain search results over others. This helps to improve the efficiency of the search process and leads to better user experience.
In conclusion, configuring search in Sharepoint Online is a simple process that can be completed in a few easy steps. By following the steps outlined in this article, you’ll be able to set up search and find the information you need in no time. Sharepoint Online is a powerful tool that can help you quickly and easily find the information you need. With a little bit of effort, you can configure search in Sharepoint Online to suit your individual needs.
