How To Copy Sharepoint List From One Site To Another?

Copying Sharepoint list from one site to another can be tricky, especially if you’re not very tech-savvy. Whether you’re a business owner or an IT professional, this guide will help you copy your Sharepoint list from one site to another with ease. We’ll walk you through the steps to get your list up and running on the new site quickly and securely. So, let’s get started!

How to Copy SharePoint List From One Site to Another

SharePoint is an excellent platform for managing business processes, documents, and data. It provides a great deal of flexibility in how you can organize and manage your data. One great feature of SharePoint is the ability to copy a list from one site to another. This can be extremely useful when you need to replicate a list across different sites or different environments within the same site.

In this article, we’ll discuss the process of copying a list from one SharePoint site to another. We’ll cover the different methods available, the advantages and disadvantages of each, and some best practices to follow when copying a list.

The Basics of Copying a List

The process of copying a list from one SharePoint site to another is relatively straightforward. The first step is to open the list you want to copy in the source site. Once the list is open, you can select the “Copy List” option from the ribbon. This will open the Copy List wizard, which will walk you through the process of copying the list to the destination site.

The Copy List wizard will ask you to enter the URL of the site where you want to copy the list. Once you have entered the URL, the wizard will prompt you to select a library or list to copy the list to. You can also choose to create a new library or list in the destination site. Once the library or list is selected, the wizard will prompt you to enter the name for the copied list.

Once the list is copied, you can open the list in the destination site to view and edit it. You can also modify the list settings and permissions, just as you would on the source site.

Methods of Copying a List

There are several methods available for copying a list from one SharePoint site to another. The most common methods are the SharePoint Copy List wizard, the Export and Import tools, and third-party tools.

SharePoint Copy List Wizard

The SharePoint Copy List wizard is the simplest method for copying a list. It is available in the list settings of any list in SharePoint. The wizard will prompt you to enter the URL of the destination site and then select a library or list where you want to copy the list to. The wizard will also allow you to create a new library or list in the destination site.

Export and Import Tools

The Export and Import tool is another method for copying a list from one SharePoint site to another. This tool allows you to export a list from the source site and then import it into the destination site. The Export and Import tool is available in the list settings of any list in SharePoint. The tool will prompt you to select the library or list where you want to export the list from and then select the library or list where you want to import the list to.

Third-Party Tools

There are a number of third-party tools available for copying a list from one SharePoint site to another. These tools are typically more powerful than the built-in tools and offer additional features such as the ability to copy multiple lists at once, copy lists with different versions, and copy lists across different domains.

Advantages and Disadvantages of Each Method

SharePoint Copy List Wizard

The SharePoint Copy List wizard is the simplest and most straightforward method for copying a list. It is easy to use and requires very little setup. However, it is limited in its capabilities and does not offer any additional features that the other methods do.

Export and Import Tools

The Export and Import tool is more powerful than the Copy List wizard and offers additional features such as the ability to export multiple lists at once and export lists with different versions. However, it is more complex and requires more setup.

Third-Party Tools

Third-party tools are the most powerful and feature-rich method for copying a list from one SharePoint site to another. They offer the most flexibility and the most advanced features such as the ability to copy multiple lists at once and copy lists across different domains. However, they are also the most expensive and may require additional setup and configuration.

Best Practices for Copying a List

Set Up the Destination Site First

Before copying a list to a destination site, it is important to make sure the site is properly set up. This includes setting up the necessary libraries and lists, configuring the permissions, and ensuring the users have the necessary access rights. It is also important to make sure the content types and fields in the source site are present in the destination site.

Test the List in the Destination Site

Once the list is copied to the destination site, it is important to test it to make sure it is working properly. This includes testing the list views, the list items, and any customizations that were made to the list in the source site.

Check the List Permissions

It is important to check the list permissions in the destination site to make sure the users have the necessary access rights. This includes checking the list settings and any item-level permissions that have been configured.

Keep Track of Changes

When copying a list from one SharePoint site to another, it is important to keep track of any changes made to the list in the destination site. This includes any changes made to the list settings, the items, and any customizations.

Back Up the List

It is always a good practice to back up the list before copying it to a new site. This will help ensure that you have a copy of the list if something goes wrong or if you need to restore the list to its original state.

Use a Third-Party Tool

If you have a large or complex list, it is recommended to use a third-party tool to copy it to a new site. These tools offer advanced features such as the ability to copy multiple lists at once and copy lists across different domains.

Related Faq

What is Sharepoint List?

Sharepoint List is a type of Sharepoint service that allows users to store, share and collaborate on lists of information. It is similar to an Excel spreadsheet, but it has more features and allows users to work together in real-time. Sharepoint Lists are used to store, track and share data such as contact lists, task lists, calendar events and more.

How to Copy Sharepoint List From One Site to Another?

Copying a Sharepoint List from one site to another can be done with a few simple steps. First, access the list you want to copy, and then export it as an Excel spreadsheet. Once you have the file, open the destination site and create a new list. Import the Excel spreadsheet into the new list, and you should have a copy of the original list. Finally, verify that all the fields and data from the original list were successfully imported into the new list.

What are the Benefits of Copying Sharepoint List?

Copying a Sharepoint List from one site to another can be a great way to access and share information quickly and easily. It can be used to transfer lists from one team to another, or even to transfer data from one organization to another. It can also be used to create a backup of a list, in case it needs to be restored or updated in the future.

What are the Limitations of Copying Sharepoint List?

When copying a Sharepoint List from one site to another, there are some limitations to consider. For example, the list may not have the same settings or permissions as the original list. Additionally, the copied list may not have the same fields as the original list, and any data that was in the original list may not be included in the new list.

Are There Any Alternatives to Copying Sharepoint List?

Yes, there are alternatives to copying a Sharepoint List from one site to another. One option is to use the Content Migration feature in Sharepoint, which allows you to migrate content from one site to another. Another option is to use a third-party tool, such as Sharegate, which can be used to quickly and easily migrate Sharepoint content from one site to another.

In conclusion, copying a Sharepoint list from one site to another is a relatively easy task. With the right steps, you can quickly and effortlessly move your information from one place to another. While there are a few caveats to consider, such as the size of the list and ensuring the same permissions are in place, with the help of the Sharepoint administrator, you can successfully copy your Sharepoint list from one site to another with ease.