How To Embed A Power Bi Report In Sharepoint?

If you have ever wanted to embed a Power BI report in SharePoint, this is the article for you. In this article, we will be discussing the process of embedding a Power BI report into SharePoint, as well as the advantages of doing so. We’ll go over the necessary steps and provide helpful tips to make sure your report is embedded successfully. By the end of this article, you will have a thorough understanding of how to embed a Power BI report in SharePoint. So, let’s get started!

language

How to Embed a Power BI Report in Sharepoint?

Power BI is a powerful business analytics service from Microsoft that enables data-driven decision making. It can be used to create interactive data visualizations and reports, and to share those insights with others. With the ability to embed Power BI reports in SharePoint, users can easily create dashboards and reports that are accessible to everyone in their organization.

What is Power BI?

Power BI is a cloud-based business analytics service from Microsoft that enables users to transform data into interactive visualizations and reports. It offers a wide range of features and tools to help users gain insights from their data, such as data modeling, data visualization, advanced analytics, and more. Power BI provides easy-to-use features like drag-and-drop functionality and a powerful visual interface, as well as the ability to connect to a variety of data sources and create dashboards and reports.

Why Embed Power BI Reports in SharePoint?

Embedding Power BI reports in SharePoint offers several advantages. First, it simplifies the process of sharing data and insights with others in the organization. By placing the report in SharePoint, users can access it from anywhere, anytime. This makes it easier for everyone in the organization to view and interact with the report, regardless of their location. Second, embedding Power BI reports in SharePoint also ensures that the data is secure, as only authorized users can access the report. Third, it allows users to easily collaborate on the report and make real-time changes.

Step-by-Step Guide to Embed a Power BI Report in Sharepoint

Step 1: Create a Power BI Report

The first step is to create a Power BI report that you want to embed in SharePoint. This can be done by connecting to the data source of your choice and using the Power BI visual tools to create the report. Once the report is created, it can be saved and published to the Power BI service.

Step 2: Add the Report to SharePoint

Once the report is published to the Power BI service, it can be added to SharePoint. To do this, navigate to the Power BI service in the SharePoint Online admin center and select the report you want to embed. You can then follow the onscreen instructions to add the report to SharePoint.

Step 3: Configure the Report Settings

Once the report is added to SharePoint, you can configure the report settings. This includes setting the report visibility, setting the page layout, adding page content, and more. All of these settings can be adjusted to ensure that the report is displayed correctly in SharePoint.

Step 4: Publish the Report

The last step is to publish the report. Once all the settings have been configured and the report is ready to be shared, it can be published to SharePoint. This will make the report available to everyone in the organization.

Step 5: View the Report

Once the report has been published, it can be viewed in SharePoint. Users can view the report from the SharePoint page or from the Power BI service. They can also interact with the report in SharePoint, such as by filtering the data or drilling down into the report.

Step 6: Update the Report

If the data in the report needs to be updated, users can do so in the Power BI service. The changes will be reflected in the report in SharePoint. This makes it easy to keep the report up to date without having to manually update it in SharePoint.

Step 7: Share the Report

Once the report is published and updated, users can share it with others in the organization. This can be done by sending a link to the report or by embedding the report in other applications or websites.

Step 8: Monitor Report Performance

Users can also monitor the performance of the report in SharePoint. This includes tracking the number of views and interactions, as well as any changes that are made to the report. This helps users understand how the report is being used and if any changes need to be made.

Step 9: Manage Access to the Report

Users can also manage access to the report in SharePoint. This includes setting permissions for who can view and edit the report, as well as setting expiration dates for the report. This helps to ensure that only authorized users can access the report.

Step 10: Delete the Report

If users no longer need the report, they can delete it from SharePoint. This will permanently remove the report from SharePoint and the Power BI service.

Frequently Asked Questions

What is Needed to Embed a Power Bi Report in Sharepoint?

To embed a Power BI report in Sharepoint, you will need a Microsoft Power BI Pro license, a Sharepoint Online account, and the Power BI desktop application. Additionally, you will need to have access to the report you want to embed, which can be either a personal report or a shared report in the Power BI service.

How to Embed a Power Bi Report in Sharepoint?

To embed a Power BI report in Sharepoint, first open the report in the Power BI service and select the “File” tab in the top right corner of the report. Then, select the “Embed in Sharepoint Online” option. Next, enter the URL of the Sharepoint page you would like to display your report on, and select the “Embed” option. Finally, you can use the Power BI report web part to display the report on the Sharepoint page.

What is the Difference between Embedding and Publishing a Power Bi Report?

One key difference between embedding and publishing a Power BI report is that embedding is for displaying a report on a website or web page, while publishing is for sharing a report with other users. When you embed a Power BI report, you’re essentially displaying a static version of the report on a web page or website, whereas when you publish a report, you’re making it available to other users who have access to the Power BI service.

How to Ensure That Embedded Power Bi Reports Stay Up-to-Date?

The best way to ensure that embedded Power BI reports stay up-to-date is to enable automatic refresh. To do this, you need to open the report in the Power BI service and select the “File” tab in the top right corner of the report. Then, select the “Settings” option and toggle the “Enable Automatic Refresh” setting to “On”. This will allow the report to automatically refresh with the latest data, ensuring that the embedded Power BI report remains up-to-date.

What are the Limitations of Embedding a Power Bi Report in Sharepoint?

One of the main limitations of embedding a Power BI report in Sharepoint is that it requires a Microsoft Power BI Pro license, which can be expensive. Additionally, the embedded report will not be interactive, meaning that users will not be able to interact with the data in the report. Finally, the report may not display correctly on all browsers and devices, so it’s important to test how the report looks before embedding it in Sharepoint.

In conclusion, embedding a Power BI report into Sharepoint is a straightforward process that allows users to add visualizations to their SharePoint sites. With a few simple steps, you can quickly and easily incorporate Power BI reports into your SharePoint environment. The combination of these two powerful tools provides users with an easy way to visualize data and present it in an informative and engaging way.