As a business, it is important to understand how to grant access on Sharepoint, an online collaboration platform that allows users to store, share and collaborate on documents. While Sharepoint has many features, the ability to grant access is one of its most important, as it allows businesses to securely share documents with the right people. In this guide, we will discuss how to grant access on Sharepoint, so that you can maximize the platformās potential and ensure your documents are safe. Sharepoint access can be granted for users in a few simple steps. 1. Log in to Sharepoint with admin credentials. 2. Select the āSite Settingsā option from the left-side menu. 3. Under āUsers and Permissionsā, click on āPeople and Groupsā. 4. Select the group or user from the list and click on āSettingsā. 5. Under āSettingsā, click on āPermission Levelsā. 6. Assign the necessary permissions to the user or group. 7. Finally, click on āSave Changesā. How to Grant Access on Sharepoint? SharePoint is a powerful collaboration tool that allows users to store, organize, and share data with colleagues, clients, and other stakeholders. In order to ensure that the correct people have access to the SharePoint resources, administrators need to know how to grant access. This article will explain how to grant access to users in SharePoint. Step 1: Create a SharePoint Group The first step to granting access to SharePoint is to create a SharePoint group. This is done through the SharePoint admin center. In the admin center, select the āGroupsā tab and then click āNew Groupā. Give the group a name, description, and select the users you want to include in the group. Once the group is created, you will be able to grant access to it in the next step. Step 2: Grant Access to the Group Once the group is created, you will need to grant access to it. To do this, navigate to the āPermissionsā tab in the SharePoint admin center. From here, you will be able to select which groups have access to the site or library. Check the box next to the group you created and then select the appropriate level of access (e.g. āReadā, āWriteā, etc.). Step 3: Assign Permissions to Individual Users If you want to grant access to individual users, you can do so by assigning them permissions in the āPermissionsā tab. In the āPermissionsā tab, click on the āAdd usersā button and select the individual users you want to give access to. Once the users are selected, you can assign them the appropriate level of access (e.g. āReadā, āWriteā, etc.). Step 4: Test the Access Level Once the permissions have been set, it is important to test the access level to ensure that the correct users have access to the SharePoint resources. To do this, select a user from the āPermissionsā tab and then login as that user. This will allow you to test the level of access that the user has and make sure that the correct users have access to the resources. Step 5: Monitor Access Levels Once the permissions have been set and tested, it is important to monitor the access levels to ensure that they remain appropriate. This can be done through the āPermissionsā tab in the SharePoint admin center. Here, you can view which users have access to the site or library and make changes if necessary. Step 6: Revoke Access When Necessary If a userās access needs to be revoked, it is important to do so as soon as possible. To do this, navigate to the āPermissionsā tab in the SharePoint admin center and uncheck the box next to the user. This will revoke their access to the SharePoint resources. Step 7: Audit Access Levels Finally, it is important to audit the access levels on a regular basis to ensure that the correct people have access to the SharePoint resources. To do this, you can use the āAuditā tab in the SharePoint admin center. Here, you can view a log of all the access changes that have been made and make sure that the correct users have access to the resources. Conclusion Granting access to users in SharePoint can be a complex task, but it is an important part of the platformās security. By following the steps outlined in this article, administrators will be able to easily grant access to users in SharePoint. Frequently Asked Questions What is Sharepoint? Sharepoint is a web-based collaboration platform developed by Microsoft and part of the Office 365 suite of applications. It is a content management system that can be used to store, organize, and share documents, data, and other important information. It can also be used to create websites and manage projects. Sharepoint can be used for both internal and external collaboration and is a popular choice for organizations that need to securely and efficiently manage their data. How to Grant Access on Sharepoint? The process of granting access on Sharepoint depends on the type of user who needs access and the type of access they need. For example, if the user needs to view or edit documents stored on Sharepoint, they will need to be granted permission to do so. The process of granting permission typically starts with the Sharepoint administrator, who will create permission levels and assign them to the appropriate users. The administrator can also customize the permission levels to meet the needs of the organization. Once the permissions are in place, users can be granted access to the relevant documents or sites. This can be done by selecting the relevant users and assigning them the appropriate permission level. It is also possible to assign permissions directly to individual files and folders, depending on the type of access the user needs. How to Revoke Access on Sharepoint? If a user no longer needs access to specific documents or sites, the Sharepoint administrator can revoke their access. This can be done by selecting the relevant users and then selecting the āRevoke Accessā option. This will remove the userās access to the relevant documents or sites. In order to ensure that the userās access is removed completely, it is also important to check that all of their permissions have been removed. This can be done by navigating to the āPermissionsā tab and ensuring that the user is not listed in the list of users who have access to the relevant documents or sites. How to Manage Permissions on Sharepoint? The Sharepoint administrator is responsible for managing permissions on Sharepoint. This includes creating permission levels and assigning them to the appropriate users. It is also possible to customize the permission levels to meet the needs of the organization. The administrator can also manage individual permissions for specific users or groups. This can be done by selecting the relevant users or groups and then selecting the āManage Permissionsā option. This will open a window that allows the administrator to edit the userās or groupās permissions. This includes adding or removing access to specific documents or sites. What are the Benefits of Using Sharepoint? Sharepoint is a powerful and flexible platform that can be used to manage documents, data, and other important information. It is a secure platform that can be used for both internal and external collaboration. Using Sharepoint can help organizations to increase productivity and efficiency. It can also help to streamline processes and ensure that the right people have access to the right information. It can also be used to create websites and manage projects. By using Sharepoint, organizations can make it easier for their employees to collaborate and access the information they need in a secure and efficient manner. ā How to set SharePoint Permissions ā Tutorial In conclusion, granting access on Sharepoint is a straightforward process that can be done quickly and easily. By following the steps outlined in this article, you can give users access to your Sharepoint site quickly and securely. With the help of Sharepoint, you can manage your usersā access rights and ensure that only the right people have access to the information and data that is important to your organization.