How to Print Cells in Excel?

Excel is a powerful tool used by millions of people around the world to organize and store data. But it can do much more than just store your information; it can also help you produce professional-looking documents. One of the most useful features of Excel is its ability to print specific cells, which can save you time and effort. In this article, we’ll show you how to print cells in Excel so that you can get the most out of this powerful spreadsheet software.

Printing Cells in Microsoft Excel

Printing the contents of a Microsoft Excel spreadsheet is a simple task that can be achieved in a few simple steps. Whether you need to print a single cell or a range of multiple cells, Excel makes it easy to customize your print settings and get the exact output you need. This article will provide an overview of how to print cells in Excel.

Selecting the Cells to Print

Before you can begin printing in Excel, you need to select the cells you want to print. This can be done by clicking and dragging your mouse to highlight the desired cells, or by entering the cell range into the box located in the top left corner of the worksheet. It’s also possible to select all cells on a worksheet by pressing the Ctrl + A shortcut.

Customizing Print Settings

Once you have selected the cells you want to print, you can customize the print settings to get the desired output. This can be done by clicking the Page Layout tab located at the top of the Excel window and then selecting the Print Area option. From here, you can select the cells you want to include in the print area, as well as adjust the margins and page orientation.

Printing the Cells

Once you have selected and customized the cells you want to print, you can begin the printing process. This can be done by clicking the File tab located at the top of the Excel window and then selecting the Print option. From here, you can select the printer you want to use and then click the Print button to begin printing.

Print Preview

Before you print the cells, it’s a good idea to use the Print Preview option to ensure that the output is correct. This can be done by clicking the File tab located at the top of the Excel window and then selecting the Print option. From here, you can select the Print Preview option to see how the output will look before printing.

Printing Multiple Copies

If you need to print multiple copies of the same cells, you can do so by selecting the File tab located at the top of the Excel window and then selecting the Print option. From here, you can select the number of copies you want to print and then click the Print button to begin printing.

Printing to a PDF

If you need to print the cells to a PDF file, you can do so by clicking the File tab located at the top of the Excel window and then selecting the Print option. From here, you can select the PDF option and then click the Create PDF/XPS button to begin the process.

Printing with a Header or Footer

If you need to add a header or footer to the printed cells, you can do so by clicking the Page Layout tab located at the top of the Excel window and then selecting the Print Titles option. From here, you can select the Header/Footer option and then enter the desired text in the appropriate box.

Printing with Gridlines

If you need to print the cells with a gridlines, you can do so by clicking the Page Layout tab located at the top of the Excel window and then selecting the Sheet Options option. From here, you can check the box next to the Gridlines option and then click the OK button. The gridlines will then be printed along with the cells.

Few Frequently Asked Questions

1. What is the fastest way to print cells in Excel?

The fastest way to print cells in Excel is to use the Print Preview feature. This allows you to quickly view the current print settings and make changes as necessary before sending the document to the printer. To access Print Preview, simply open the Print dialog box and select the Print Preview tab. This will display a preview of what the document will look like when printed, along with options for customizing the print settings.

2. How do I print only certain cells in Excel?

To print only certain cells in Excel, you first need to select the cells you want to print. To do this, simply click and drag your mouse over the cells you want to include in the printout. You can also use the keyboard shortcuts Shift+Space to select a row of cells or Ctrl+Space to select a column of cells. Once the cells are selected, you can open the Print dialog box and select the Print Selected Cells option.

3. How do I print an entire worksheet in Excel?

To print an entire worksheet in Excel, you can open the Print dialog box and select the Print Entire Sheet option. This will print the entire worksheet from top to bottom and left to right, including all cells and data. You can also customize the print settings to fit your needs, such as selecting the page size, orientation, and margins.

4. How do I print multiple worksheets at once in Excel?

To print multiple worksheets at once in Excel, you can open the Print dialog box and select the Print Multiple Sheets option. This will allow you to select multiple worksheets from the same or different workbooks to be printed at the same time. You can also customize the print settings, such as selecting the page size, orientation, and margins.

5. How do I print a worksheet on one page in Excel?

To print a worksheet on one page in Excel, you can open the Print dialog box and select the Fit to One Page option. This will scale the worksheet to fit onto one page, depending on the size of the data and the selected paper size. You can also customize the print settings, such as selecting the page orientation and margins.

6. How do I print multiple copies of a worksheet in Excel?

To print multiple copies of a worksheet in Excel, you can open the Print dialog box and select the Print Copies option. This will allow you to specify the number of copies you want to print. You can also customize the print settings, such as selecting the page size, orientation, and margins.

How to Print Only Specific Area, Cell or Rows in MS Excel

Printing cells in Excel can be a daunting task, but once you understand the basics of setting up a custom print area, the task becomes a lot easier. You can select a single cell, a range of cells, or an entire sheet to print, and you can customize the margins, paper size and orientation, and even include a header or footer to make your print job look professional. With a little practice, you’ll be printing cells in Excel like a pro.