How To Put Out Of Office In Skype For Business?
Do you want to stay connected with your contacts but also manage your work-life balance? Setting up an out of office message on Skype for Business is a great way to let your contacts know when you won’t be available. In this article, we’ll review the steps you need to follow to put out of office on Skype for Business. So, let’s get started!
How to Put Out of Office in Skype for Business?
- Log in to Skype for Business on your computer.
- Click on the ‘Options’ icon in the lower left corner.
- Go to ‘Status’.
- Choose ‘Out of Office’ from the dropdown menu.
- Type in a message to be displayed when someone contacts you.
- Select the time frame for the Out of Office.
- Finally, click ‘Save’.
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How to Put Out of Office in Skype for Business?
What is Out of Office in Skype for Business?
Out of Office in Skype for Business is a feature that allows users to set an out of office or vacation message when they are not available or cannot be reached. This message will be visible to other users who may be contacting them. It can be used to inform colleagues and contacts that the user is away from the office or unavailable and will be back at a later date.
Steps to Set Out of Office in Skype for Business
1. Open the Skype for Business application.
2. Click on the ‘Settings’ icon located at the top of the window.
3. Select the ‘Tools’ tab from the menu.
4. Click on the ‘Out of Office’ link.
5. Check the box next to ‘Enable Out of Office’.
6. Enter the text that you wish to display as your Out of Office message.
7. Click on the ‘Save’ button at the bottom of the window.
Tips for Using Out of Office in Skype for Business
Use a Professional Tone
When setting your Out of Office message, it is important to use a professional tone. You should avoid using slang or colloquialisms, as this can make you appear unprofessional.
Set a Reasonable Timeframe
It is important to set a reasonable timeframe for your Out of Office message. Make sure that your message states the exact dates that you will be out of the office, so that your contacts know when to expect your return.
Provide Alternate Contacts
If possible, it is a good idea to provide alternate contacts for anyone trying to reach you while you are away. This ensures that your contacts can still get in touch with you, even if you are not available.
Keep Your Message Short and to the Point
Your Out of Office message should be short and to the point. You should include only the most essential information, such as the dates when you will be away and alternate contact details.
Check Your Message Regularly
It is important to check your Out of Office message regularly to ensure that it is up to date. If you have a long vacation, you should check your message every few days to make sure it is still accurate.
Add Links to Useful Resources
If you have any useful resources that may be of help to your contacts while you are away, you should include links to these resources in your Out of Office message. This will make it easier for your contacts to get the information they need.
Update Your Message When You Return
Once you have returned from your vacation, it is important to update your Out of Office message to let your contacts know. This will ensure that they know you are back and can contact you again.
Test Your Message
Before you activate your Out of Office message, it is a good idea to test it to make sure that it is working correctly. You can do this by sending a test message to yourself to ensure that your Out of Office message is displaying correctly.
Inform Your Contacts of Your Return
When you return from your vacation, it is a good idea to inform your contacts of your return. This will ensure that they know you are back and can contact you again.
Related Faq
What is Skype for Business?
Skype for Business is a communication platform that allows users to connect, collaborate and share in real-time through instant messaging, audio and video conferencing, and web conferencing. It is a part of the Microsoft Office suite and is available as both a cloud-based service and as an on-premise solution.
Skype for Business allows users to quickly and easily connect with colleagues, customers and partners, making it a valuable tool for business collaboration. Skype for Business also includes features such as presence updates, file sharing, and integration with other Microsoft products.
How to Put Out of Office in Skype for Business?
Out of office status in Skype for Business allows users to indicate to their contacts that they are away from work or unavailable. To set an Out of Office status in Skype for Business, users should first click on the ellipsis menu in the bottom left corner of the main window. From here, users should select the “Set Out of Office” option.
Once the “Set Out of Office” window appears, users can enter their Out of Office message, as well as the start and end dates for the Out of Office period. When finished, users should click the “Save” button to save their Out of Office settings.
What are the Benefits of Setting Out of Office in Skype for Business?
Setting Out of Office in Skype for Business can help users stay organized and informed while they are away from work. It allows users to let their contacts know that they are unavailable and will not be able to respond to messages or calls. Out of Office status also helps ensure that users are not disturbed while they are away from work.
In addition, Out of Office status helps users keep track of when they have set their Out of Office status and when it will expire. This can be especially helpful if users forget to turn off their Out of Office status when they return to work.
How Can I Turn Off Out of Office in Skype for Business?
To turn off Out of Office in Skype for Business, users should open the ellipsis menu in the bottom left corner of the main window and select “Set Out of Office.” Once the “Set Out of Office” window appears, users should click the “Turn Off Out of Office” button, which is located in the bottom right corner of the window.
Users should also make sure to turn off their Out of Office status once they return to work. This can help ensure that they do not miss important messages or calls while they are away.
Can I Set a Recurring Out of Office in Skype for Business?
Yes, users can set a recurring Out of Office in Skype for Business. To do this, users should open the ellipsis menu in the bottom left corner of the main window and select “Set Out of Office.” Once the “Set Out of Office” window appears, users should click the “Set a Recurring Out of Office” button, which is located in the bottom right corner of the window.
From here, users can set the start and end dates for the recurring Out of Office period, as well as the frequency. When finished, users should click the “Save” button to save their Out of Office settings.
Can I Set Different Out of Office Messages for Different Contacts in Skype for Business?
No, users cannot set different Out of Office messages for different contacts in Skype for Business. However, they can set a single Out of Office message that will be visible to all of their contacts. To do this, users should open the ellipsis menu in the bottom left corner of the main window and select “Set Out of Office.”
Once the “Set Out of Office” window appears, users can enter their Out of Office message, as well as the start and end dates for the Out of Office period. When finished, users should click the “Save” button to save their Out of Office settings.
How to Change Presence Status in Skype for Business
By following the above steps, you can easily set your Out of Office in Skype for Business. This feature is extremely useful for those who need to be away from work for some time but still stay connected with their colleagues. With the Out of Office feature, you can easily set your status as “Away” and let everyone know that you are not available to accept calls and messages. This feature is definitely a must-have for everyone who wants to stay connected and be productive while away from work.
