How To Recover Deleted Documents In Sharepoint?

We’ve all been there – you’re working on a document in Sharepoint and the next thing you know, it’s gone. It can be a frightening experience, but don’t worry. With a few simple steps, you can recover deleted documents in Sharepoint. In this article, we’ll walk you through the process of finding and restoring your lost files. With the right approach, you’ll be back on track in no time. So if you’re looking for a guide on how to recover deleted documents in Sharepoint, keep reading!

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How to Recover Deleted Documents in Sharepoint?

Sharepoint is a powerful document management system used by organizations to store and share documents. It can be used to store documents from any type of application, including Word, Excel, PowerPoint, and PDF files. Unfortunately, documents can be accidentally deleted from the system. In this article, we will discuss how to recover deleted documents in Sharepoint.

Check the Recycle Bin

The first step when attempting to recover deleted documents in Sharepoint is to check the recycle bin. Documents that are deleted from Sharepoint are automatically moved to the recycle bin. To check the recycle bin, open the Sharepoint site and click on “Recycle Bin” in the left-side navigation bar. All deleted documents will be listed in the recycle bin. If the deleted document is present in the recycle bin, it can be restored by clicking the “Restore” button.

Check the Version History

If the document is not present in the recycle bin, the next step is to check the version history. Sharepoint stores version history for documents, which can be accessed by clicking on the document and then clicking on the “Version History” link in the ribbon. All versions of the document are listed in the version history, and the deleted version can be restored by clicking the “Restore” button.

Check the Site Collection Recycle Bin

If the document is not present in the version history, the next step is to check the Site Collection Recycle Bin. The Site Collection Recycle Bin is a storage area for documents that have been deleted from the recycle bin. To access the Site Collection Recycle Bin, open the site collection and select “Site Collection Recycle Bin” in the left-side navigation bar. All deleted documents will be listed in the Site Collection Recycle Bin. If the deleted document is present in the Site Collection Recycle Bin, it can be restored by clicking the “Restore” button.

Check the Site Recycle Bin

If the document is not present in the Site Collection Recycle Bin, the next step is to check the Site Recycle Bin. The Site Recycle Bin is a storage area for documents that have been deleted from the Site Collection Recycle Bin. To access the Site Recycle Bin, open the site and select “Recycle Bin” in the left-side navigation bar. All deleted documents will be listed in the Site Recycle Bin. If the deleted document is present in the Site Recycle Bin, it can be restored by clicking the “Restore” button.

Check the Site Backup

If the document is not present in the Site Recycle Bin, the next step is to check the Site Backup. Sharepoint stores a backup of the site, which can be accessed by clicking on the “Backup” link in the ribbon. All versions of the document are listed in the backup, and the deleted version can be restored by clicking the “Restore” button.

Check the Content Database

If the document is not present in the Site Backup, the next step is to check the content database. Sharepoint stores all documents in a database, which can be accessed by an administrator. An administrator can use SQL queries to search for the deleted document in the content database. If the document is found in the database, it can be restored by an administrator.

Check the Sharepoint Log Files

If the document is not present in the content database, the next step is to check the Sharepoint log files. Sharepoint stores log files of all activities, including document deletions. An administrator can use the log files to search for the deleted document. If the document is found in the log files, it can be restored by an administrator.

Check the Site History

If the document is not present in the Sharepoint log files, the next step is to check the Site History. Sharepoint stores a history of all documents, which can be accessed by clicking on the document and then clicking on the “History” link in the ribbon. All versions of the document are listed in the history, and the deleted version can be restored by clicking the “Restore” button.

Contact Your System Administrator

If the document is not present in the Site History, the final step is to contact your system administrator. The system administrator may be able to recover the document using other methods. The system administrator may also be able to restore the document from a backup.

Check the Sharepoint Storage

In some cases, the deleted document may still be present in the Sharepoint storage. An administrator can use Sharepoint Storage Explorer to search for the deleted document. If the document is found in the storage, it can be restored by an administrator.

Check the Document Library

If the document is not present in the Sharepoint storage, the next step is to check the document library. Documents that have been deleted from the document library may still be present in the library, but are marked as “deleted”. An administrator can use the document library to search for the deleted document. If the document is found in the library, it can be restored by an administrator.

Check the Sharepoint Search

If the document is not present in the document library, the next step is to check the Sharepoint search. Documents that have been deleted from the system may still be present in the search index, but are marked as “deleted”. An administrator can use the Sharepoint search to search for the deleted document. If the document is found in the search, it can be restored by an administrator.

Frequently Asked Questions

What is Sharepoint?

Sharepoint is a web-based collaboration platform created by Microsoft. It is used to store, organize, and share data and documents. It allows users to track and manage documents, tasks, and events and to easily collaborate with one another. It is also used to set up and manage intranet and extranet sites.

Sharepoint also provides a variety of features including document management, workflow automation, content management, and analytics. It is used by organizations of all sizes, from small businesses to large enterprises.

How to Recover Deleted Documents in Sharepoint?

Recovering deleted documents in Sharepoint can be done by using the Sharepoint Online recycle bin. The recycle bin contains documents that have been deleted in the past 30 days. To recover a deleted document, go to the recycle bin and select the document you want to recover. Then, click the Restore button to restore the document to its original location.

You can also use the versioning feature in Sharepoint to recover deleted documents. With versioning, you can view, restore, and delete previous versions of a document. To use this feature, go to the document library and click the ellipsis (three dots) next to the document. Then, click Version History and select the version you want to restore.

What are the Limitations of Recovering Deleted Documents in Sharepoint?

The limitations of recovering deleted documents in Sharepoint are that the documents can only be recovered if they have been deleted within the past 30 days. Documents that have been deleted more than 30 days ago cannot be recovered from the recycle bin.

In addition, the versioning feature can only be used to recover previous versions of a document. It cannot be used to recover deleted documents. Therefore, it is important to regularly backup documents to an external source to ensure that they can be recovered in the event of accidental deletion.

What are the Advantages of Recovering Deleted Documents in Sharepoint?

The main advantage of recovering deleted documents in Sharepoint is that it is quick and easy. The recycle bin allows users to quickly find and restore deleted documents, while the versioning feature allows users to view, restore, and delete previous versions of documents.

Another advantage of recovering deleted documents in Sharepoint is that it can save time and money. By recovering documents that have been accidentally deleted, users can avoid the need to re-create documents from scratch, which can be time-consuming and costly.

What is the Difference Between the Recycle Bin and the Versioning Feature?

The main difference between the recycle bin and the versioning feature is that the recycle bin is used to recover deleted documents, while the versioning feature is used to view, restore, and delete previous versions of documents.

The recycle bin contains documents that have been deleted in the past 30 days, while the versioning feature allows users to view and restore any previous versions of a document. Therefore, the versioning feature can be used to view older versions of a document, while the recycle bin can be used to recover accidentally deleted documents.

In conclusion, recovering deleted documents from Sharepoint can be a difficult and time-consuming task. However, with the right guidance and the use of the proper tools, it can be done. By following the steps outlined in this article, you can have your documents back in no time. It is important to remember to back up your data regularly in order to avoid this issue in the future. With regular backups, you can ensure that your documents are safe and secure.