How To Remove Retention Label In Sharepoint Online?

Are you trying to remove the retention label in SharePoint Online but don’t know how? Don’t worry; you are not alone. Many people face this issue, but luckily, it is easy to fix. In this article, we will show you how to remove retention labels in SharePoint Online. We will go through the steps in detail so that you can get rid of the label quickly and easily. So keep reading to find out more!

How to Remove Retention Label in SharePoint Online?

Retention labels help to keep important data safe and secure in SharePoint Online. Retention labels allow you to apply a set of policies and rules to data within SharePoint to ensure that it is kept according to legal, compliance, and organizational requirements. In some cases, it may be necessary to remove a retention label from a document or folder. This article will explain how to do so.

Step 1: Navigate to the Document or Folder

The first step is to navigate to the document or folder that you want to remove the retention label from. To do this, open the SharePoint Online document library or folder that contains the item you want to modify. Once you are in the library or folder, locate the item and select it.

Step 2: View the Retention Label

Once the item is selected, open the Information Panel for the item by using the “i” icon at the top of the page. This will bring up the details page for the item. Scroll down until you see the Retention label section. This will show you the retention label that is currently applied to the item.

Step 3: Remove the Retention Label

Once you have identified the retention label that is currently applied to the item, click on the “Remove” button to remove the label. This will remove the retention label from the item, but it will not delete the retention label itself. The retention label will still exist and be available to be applied to other items.

Step 4: Select a New Retention Label (Optional)

If you want to replace the removed retention label with another one, you can do so by selecting the “Select a Retention Label” option in the Retention Label section. This will open up a list of available retention labels for you to choose from. Select the one that you want to apply and click “OK” to apply it.

Step 5: Save Changes

Once you have removed the retention label or selected a new one, click the “Save” button at the top of the page. This will save your changes and the new retention label will be applied to the item.

Step 6: Confirm Changes

To confirm that the changes have been made, open the Information Panel for the item again and scroll down to the Retention Label section. This will show you the retention label that is currently applied to the item.

Step 7: Publish the Change

If you are using a major versioning system, such as SharePoint 2013 or later, you may need to publish the change in order for it to take effect. To do this, click the “Publish” button at the top of the page. This will publish the changes and the new retention label will be applied to the item.

Step 8: Monitor the Change

Once you have published the change, it is important to monitor it to make sure that it is being applied correctly. To do this, open the Information Panel for the item again and scroll down to the Retention Label section. This will show you the retention label that is currently applied to the item, and any changes that have been made.

Step 9: Review the Retention Label

If you want to review the retention label that is currently applied to the item, you can do so by opening the Retention Label Detail page. To open this page, click on the name of the retention label in the Retention Label section of the Information Panel. This will open up the Retention Label Detail page, which will show you all of the settings that are associated with the retention label.

Step 10: Manage Retention Labels

If you need to make any changes to the retention labels that are in your organization, you can do so by navigating to the Retention Labels page. To access this page, go to the Site Settings page and click on the “Retention Labels” link. This will open up a list of all of the retention labels in your organization, and you can make any changes that you need to.

Frequently Asked Questions

What is a Retention Label?

A Retention Label is a feature in Sharepoint Online that allows users to apply a label to a document or item that will help manage its lifecycle. This label can include information such as a retention period, an expiration date, and instructions for what should happen to the file or item when the retention period expires. The Retention Label also provides an audit trail to track who applied the label, when it was applied, and what happened to the file or item when the retention period expired.

The Retention Label is used to ensure compliance with specific regulations and business policies. It also can help to automate the process of archiving and deleting documents or items when needed.

How to Remove Retention Label in Sharepoint Online?

In Sharepoint Online, the Retention Label can be removed from a document or item by the user who applied the label. To do this, the user must open the document or item that has the Retention Label applied to it. Then, the user must select the “Remove Label” button from the ribbon, and the Retention Label will be removed from the document or item.

In some cases, the Retention Label may need to be removed by an administrator. To do this, the administrator must go to the Site Settings page and select the “Retention Labels” option from the left-hand menu. Then, the administrator must select the Retention Label they would like to remove, and click the “Remove Label” button. The Retention Label will then be removed from the document or item and the audit trail will be updated accordingly.

What is the effect of Removing Retention Label?

When a Retention Label is removed from a document or item in Sharepoint Online, the Retention Label is no longer applied to the document or item. This means that any associated retention requirements, such as retention periods, expiration dates, and instructions for what should happen when the retention period expired, will no longer be applied.

The audit trail associated with the Retention Label will also be updated to reflect that the Retention Label has been removed. This will help ensure that the Retention Label is tracked and that any changes to the document or item are properly documented.

What are the Limitations of Removing Retention Label?

When a Retention Label is removed from a document or item in Sharepoint Online, the Retention Label cannot be reapplied to the document or item. This means that the document or item will no longer have any associated retention requirements, such as retention periods, expiration dates, and instructions for what should happen when the retention period expired.

In addition, it is important to note that the audit trail associated with the Retention Label will still be maintained, even after the Retention Label has been removed. This will help ensure that the Retention Label is tracked and that any changes to the document or item are properly documented.

How to Restore Retention Label in Sharepoint Online?

If a Retention Label has been removed from a document or item in Sharepoint Online, the Retention Label can be restored by the user who applied the label. To do this, the user must open the document or item, select the “Restore Label” button from the ribbon, and the Retention Label will be restored.

In some cases, the Retention Label may need to be restored by an administrator. To do this, the administrator must go to the Site Settings page and select the “Retention Labels” option from the left-hand menu. Then, the administrator must select the Retention Label they would like to restore, and click the “Restore Label” button. The Retention Label will then be restored to the document or item and the audit trail will be updated accordingly.

Are there any Alternatives to Removing Retention Label?

In some cases, the user may not want to remove the Retention Label from a document or item. Instead, the user may want to modify the Retention Label to better meet their needs. To do this, the user must open the document or item that has the Retention Label applied to it. Then, the user must select the “Edit Label” button from the ribbon, and the Retention Label can be modified.

In addition, an administrator may also be able to modify the Retention Label. To do this, the administrator must go to the Site Settings page and select the “Retention Labels” option from the left-hand menu. Then, the administrator must select the Retention Label they would like to edit, and click the “Edit Label” button. The Retention Label will then be modified, and the audit trail will be updated accordingly.

Removing retention labels from SharePoint Online is an easy process that can be done quickly and efficiently. By following the steps outlined in this article, you can ensure that your SharePoint Online sites are free from unnecessary retention labels. Not only will this save you time and effort, but it will also result in a cleaner and more organized SharePoint Online experience. So, if you want to get rid of any retention labels in your SharePoint Online sites, then this is the perfect article for you to follow.