How To Schedule A Conference Call In Skype For Business?

Are you looking for a way to seamlessly schedule and participate in a conference call using Skype for Business? If so, you’ve come to the right place. In this article, we’ll provide step-by-step instructions to help you plan, manage, and execute a successful conference call in Skype for Business. We’ll also provide tips and tricks to ensure your conference call runs smoothly, no matter how many participants you have. So, without further ado, let’s get started on how to schedule a conference call in Skype for Business.

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How to Schedule a Conference Call in Skype for Business?

Skype for Business is a powerful communication tool that allows you to make video and audio calls, send messages, and collaborate with colleagues in real time. It also allows you to schedule conference calls in advance, making it easy to stay in touch with colleagues and clients. Here’s how to do it.

Step 1: Open the Skype for Business App

To get started, open the Skype for Business app on your computer. Once the app is open, you will see a window with a list of contacts, your profile, and other options. Click on the “Schedule a Meeting” icon at the top of the window.

Step 2: Enter Meeting Details

Once you’ve clicked on the “Schedule a Meeting” icon, you will be prompted to enter the details of your conference call. This includes the date, time, and duration of the meeting, as well as the participants. You can add as many participants as you like, and you can also invite participants from outside your organization. Once you’ve entered the details, click “Save.”

Step 3: Invite Participants

Once you’ve saved the meeting details, you will need to invite your participants. To do this, click the “Invite” button at the bottom of the window. This will open a new window where you can enter the names or email addresses of your participants. You can also add a message to let them know what the meeting is about. Once you’ve added all the participants, click “Send.”

Step 4: Start the Conference Call

Once all your participants have accepted the invitation, you can start the conference call. To do this, go back to the Skype for Business window and click the “Start” button at the top of the window. This will start the call, and all the participants will be connected. You can then start the conversation.

Step 5: End the Conference Call

Once the conference call is finished, you can end the call by clicking the “End” button at the top of the window. This will disconnect all participants from the call and will end the conference call. You can then close the Skype for Business window.

Tips for a Successful Conference Call

• Be sure to give your participants plenty of notice before the call. This will help ensure that everyone is ready and able to join the call on time.
• Make sure that all participants have the latest version of Skype for Business installed on their computers.
• Test the audio before the call to make sure everyone can hear each other clearly.
• Make sure everyone has access to the same documents and resources that will be discussed during the call.
• Encourage everyone to speak up and participate in the conversation.
• Be sure to end the call on time.

Things to Consider Before Scheduling a Conference Call

• Is this the best way for everyone to communicate?
• Do I need to share documents or other resources?
• What type of conference call do I need (audio only, video, etc.)?
• How much time do I need for the call?
• Who needs to be invited to the call?
• When is the best time for the call?

Troubleshooting Common Skype for Business Issues

If you encounter any issues while attempting to schedule a conference call in Skype for Business, there are a few steps you can take to troubleshoot the problem. First, make sure that all participants have the latest version of Skype for Business installed on their computers. Second, test the audio before the call to make sure everyone can hear each other clearly. Third, make sure everyone has access to the same documents and resources that will be discussed during the call.

Benefits of Using Skype for Business for Conference Calls

Skype for Business is a great tool for conference calls, as it is easy to use and provides a secure platform for conversations. It also allows you to easily share documents, resources, and other files with participants, making it easy to collaborate in real time. Additionally, Skype for Business allows you to record and save the conversations for future reference, making it a valuable tool for both personal and business use.

Conclusion

Scheduling a conference call in Skype for Business is a simple and efficient way to stay in touch with colleagues and clients. With just a few steps, you can easily set up a call, invite participants, and start the conversation. By following the tips above, you can ensure that your conference calls go smoothly and that everyone is able to participate in the conversation.

Related Faq

1. What is Skype for Business?

Skype for Business is a collaboration platform from Microsoft that integrates Skype’s instant messaging, audio and video calling, and presence features with Office 365 applications such as Outlook, Word, PowerPoint, and Excel. It is a communication tool that allows people to easily connect with each other by sharing presence information, sending instant messages, and conducting audio and video calls. With Skype for Business, users can also schedule and hold online meetings, record meetings, and share their desktop or application.

2. How do I schedule a conference call in Skype for Business?

Scheduling a conference call in Skype for Business is simple and straightforward. First, you need to open the Skype for Business application and click the “Meet Now” button to create a new meeting. You can then type in the names or phone numbers of the people you want to invite to the conference call. Once you have selected all the participants, you can click “Create Meeting” and your conference call will be scheduled. You can also customize the meeting by adding a subject, setting a start time, and adding a location.

3. How do I invite people to the conference call?

Once you have scheduled the conference call, you can invite people to join it. To do this, you need to open the meeting window in Skype for Business and click the “Invite” button. You can then type in the names or phone numbers of the people you want to invite. When you have finished adding all your contacts, click the “Send Invites” button to send the invitation.

4. How can I share documents and presentations during a conference call?

Skype for Business makes it easy to share documents and presentations during a conference call. During the call, you can click the “Share” button in the meeting window and select the document or presentation that you want to share. You can also upload documents and presentations directly to the meeting window. Once you have uploaded the document or presentation, you can click the “Share” button to share it with all the participants in the conference call.

5. How can I record a conference call in Skype for Business?

Recording a conference call in Skype for Business is easy. During the call, you can click the “Record” button in the meeting window to start recording. You can also click the “Stop Recording” button to stop recording. All the recordings will be saved in the meeting window, and you can access them any time you want. You can also share the recordings with other participants in the conference call.

Start a Conference Call with Skype for Business

Scheduling a conference call in Skype for Business is a simple process that can save you time and hassle. With just a few steps, you can quickly and easily host a successful conference call. By following the steps outlined in this article, you can quickly set up a conference call in Skype for Business. With the right setup, you can easily have a successful conference call that connects all of your colleagues, regardless of their location.