How To Turn Off Autosave In Sharepoint?

If you’re a SharePoint user, you know how incredibly helpful the autosave feature can be. But what if you need to turn it off for some reason? Don’t worry – it’s easy to do. In this guide, we’ll show you how to turn off autosave in SharePoint quickly and easily. So read on to learn how!

How to Turn Off AutoSave in SharePoint?

SharePoint is a powerful tool that allows users to collaborate on documents, share information, and manage content. However, it can be hard to keep track of changes made to documents, especially when multiple people are involved in the editing process. One way to make sure that changes are tracked is to turn off auto-saving on documents. In this article, we’ll explain how to turn off auto-saving in SharePoint.

Turn Off AutoSave in SharePoint

To turn off auto-saving in SharePoint, you will need to log into your SharePoint site and access the document library. Once you are in the document library, click on the “Library” tab at the top of the page. This will bring up a ribbon with a number of options. Click on the “Library Settings” option.

Next, click on the “Versioning Settings” link. This will bring up a page where you can configure the versioning settings for the library. In this page, you can set the “Require Check Out” option to “Yes” and the “Create Major Versions” option to “No”. This will turn off auto-saving in the document library.

Manage Versions

When auto-saving is turned off, you will need to manually manage versions for documents in the library. To do this, you can go to the document library and select a document. At the top of the page, you will see a “Version History” button. Click on this button to view a list of all the versions of the document.

From this list, you can select which version to view, edit, or delete. You can also create a new version of the document by clicking the “Create New Version” button at the top of the page. This will create a new version of the document with all the changes you made. Keep in mind that all versions of the document will be stored in SharePoint, and you can always go back to a previous version if needed.

Editing Documents

When auto-saving is turned off, you will need to manually check out a document before editing it. To do this, select the document and click the “Check Out” button at the top of the page. This will prevent other users from editing the document while you are working on it. When you are done editing the document, you can click the “Check In” button to save your changes.

You can also use the “Document Properties” page to manage the document’s properties. This page allows you to set the document’s title, author, keywords, and other metadata. This can be useful for keeping track of changes and making sure everyone knows who made the changes.

SharePoint Permissions

When auto-save is turned off, you will need to set up permissions in SharePoint to make sure that only the right people can access and edit documents. To do this, go to the document library and click the “Permissions” tab at the top of the page. This will bring up a page where you can configure the permissions for the library.

In this page, you can set who has access to the library, and what their permissions are. For example, you can give certain users read-only access, while giving other users edit access. This will ensure that only the right people can access and edit documents in the library.

SharePoint Workflows

SharePoint workflows can also be used to help manage document changes and ensure that all changes are tracked properly. A workflow is a set of automated steps that can be used to process documents, such as approving or rejecting changes. You can set up a workflow in SharePoint by going to the document library and clicking the “Workflows” tab at the top of the page.

On the workflows page, you can select a workflow template or create your own. For example, you can create a workflow that requires a document to be approved by a manager before it can be published. You can also set up notifications so that users are notified when a document is changed or approved.

SharePoint Auditing

SharePoint also has an auditing feature that can be used to track changes to documents and other content. This feature is turned off by default, but it can be enabled by going to the document library and clicking the “Auditing” tab at the top of the page.

Once auditing is enabled, SharePoint will keep track of all changes to documents, such as who made the changes and when they were made. This can be useful for keeping track of changes and making sure that only the right people have access to documents.

SharePoint Alerts

SharePoint also has an alerts feature that can be used to notify users when documents are changed or updated. To set up an alert, go to the document library and click the “Alerts” tab at the top of the page. This will bring up a page where you can configure alerts for the library.

On the alerts page, you can select the type of alert you want to receive and the users or groups who should receive the alert. You can also set up notifications for when documents are changed, approved, or rejected. This can be useful for keeping track of changes and making sure everyone is aware of them.

SharePoint Versioning

SharePoint also has a versioning feature that can be used to keep track of changes to documents. To enable versioning, go to the document library and click the “Versioning Settings” link. This will bring up a page where you can configure the versioning settings for the library.

In this page, you can set the “Require Check Out” option to “Yes” and the “Create Major Versions” option to “No”. This will turn on versioning for the library and keep track of all changes made to documents. This can be useful for keeping track of changes and making sure everyone knows who made the changes.

Conclusion

Turning off auto-saving in SharePoint is a simple process that can help you keep track of changes made to documents. By turning off auto-saving, you can manually manage versions and control who can access and edit documents. You can also use SharePoint workflows, auditing, and alerts to keep track of changes and make sure that everyone is aware of them.

Frequently Asked Questions

What Is Autosave in SharePoint?

Autosave in SharePoint is an automated feature that allows users to save changes to their documents quickly and easily. By using Autosave, users no longer have to manually save changes to their documents, allowing them to focus more on their work instead. Autosave is enabled by default in SharePoint, and can be disabled by an administrator if needed.

How to Turn Off Autosave in SharePoint?

To turn off Autosave in SharePoint, first log in to the SharePoint site as an administrator. Once logged in, navigate to the ‘Site Settings’ page. From there, select the ‘Site Collection Features’ option and then find the ‘SharePoint Autosave’ feature. Select ‘Deactivate’, and Autosave will be turned off for the entire site. If you only want to turn off Autosave for certain users, you can also do this by navigating to the ‘User Profile’ page and selecting the ‘Edit’ option for the user you want to turn off Autosave for. From there, you can disable the Autosave feature for that user.

What Are the Benefits of Turning Off Autosave in SharePoint?

The primary benefit of turning off Autosave in SharePoint is that it can improve the performance of the site. By disabling Autosave, you can reduce the amount of data that is written to the database, which can help to improve the overall speed and performance of the site. Additionally, turning off Autosave can also help to reduce the amount of storage space that is used by the site, as it will no longer need to store all the changes that were made to documents.

Are There Any Downsides to Turning Off Autosave in SharePoint?

Yes, there are some potential downsides to turning off Autosave in SharePoint. One potential downside is that users may not be able to recover any changes that were made to a document in the event of an unexpected crash or system failure. Additionally, users may not be able to undo changes to a document as easily as they could if Autosave were enabled.

What Should I Do If I Want to Re-Enable Autosave in SharePoint?

If you want to re-enable Autosave in SharePoint, you simply need to navigate to the ‘Site Settings’ page and then select the ‘Site Collection Features’ option. From there, you can find the ‘SharePoint Autosave’ feature and select ‘Activate’. Autosave will then be enabled again for the entire site. If you only want to enable Autosave for certain users, you can do this by navigating to the ‘User Profile’ page and selecting the ‘Edit’ option for the user you want to enable Autosave for. From there, you can enable the Autosave feature for that user.

How to Configure AutoSave Options in Office Apps

Congratulations! You have now successfully turned off autosave in Sharepoint. This will help ensure that your documents remain secure and private, as well as free from any unwanted changes. With this simple step, you are now able to ensure that your documents are safe and secure. Thank you for taking the time to learn how to turn off autosave in Sharepoint.