How To Zip Files In Sharepoint?

Zip files in SharePoint can be a great way to save space on your hard drive, or to easily back up important files. If you’re looking for an easy way to compress and store your files in SharePoint, then you’ve come to the right place. In this article, we’ll discuss how to zip files in SharePoint, so you can save time and space when managing documents.

How to Zip Files in SharePoint

SharePoint is a powerful collaboration platform that allows users to upload, store, share, and manage files. It also provides an efficient way to zip files, which can help you save time and space when you’re dealing with a large number of files. Here’s how to zip files in SharePoint.

Preparing Files for Zipping

Before you can zip files in SharePoint, you’ll need to make sure that the files are all in the same folder. If you’ve already uploaded the files to SharePoint, you may need to move them around to make sure that they’re all in the same place. Once you’ve done that, you can proceed to zipping the files.

Using the Zip Command

The easiest way to zip files in SharePoint is to use the built-in zip command. To do this, simply navigate to the folder that contains the files you wish to zip, select the files, and then click the “Zip command” button at the top of the page. This will create a zip file containing all of the selected files.

Using Third-Party Software

If you’d like to zip files in SharePoint without using the built-in command, you can also use third-party software. There are a number of programs available that allow you to zip files in SharePoint, such as 7-Zip or WinZip. To use one of these programs, simply download and install the software, and then select the files you wish to zip. The program will then create the zip file for you.

Uploading the Zip File

Once you’ve created the zip file, you’ll need to upload it to SharePoint. To do this, simply navigate to the folder you wish to upload the file to, and then click the “Upload” button. Select the zip file you’ve created and then click “Open” to upload it.

Extracting Files from a Zip File

If you need to extract files from a zip file that you’ve uploaded to SharePoint, you can do so using the built-in extract command. To use this command, simply select the zip file, click the “Extract” button, and then select the folder where you want the files to be extracted.

Downloading a Zip File

If you need to download a zip file from SharePoint, you can do so by navigating to the folder containing the file, selecting the file, and then clicking the “Download” button. This will download the zip file to your computer, which you can then extract or open.

Deleting a Zip File

If you no longer need the zip file you’ve created, you can delete it from SharePoint. To do this, simply navigate to the folder containing the file, select the file, and then click the “Delete” button. This will delete the file from SharePoint.

Compressing Files in SharePoint

SharePoint also allows you to compress files without creating a zip file. To do this, select the files you wish to compress, and then click the “Compress” button. This will reduce the size of the files and make them easier to manage.

Sharing a Zip File

If you need to share a zip file with someone, you can do so in SharePoint. To do this, select the zip file, and then click the “Share” button. This will open a window where you can enter the email addresses of those you wish to share the file with.

Viewing the Contents of a Zip File

If you need to view the contents of a zip file without extracting it, you can do so in SharePoint. To view the contents of a zip file, simply select the file and then click the “View” button. This will open a window where you can view the contents of the file.

Related Faq

What is Sharepoint?

Sharepoint is a cloud-based business collaboration platform developed by Microsoft. It provides users with a platform to create websites, collaborate on documents, share calendars and manage tasks. It is used by many organizations to share and store files, and is a great way to stay organized, productive and connected.

Sharepoint also provides users with the ability to compress, or zip, a file or folder. This can be useful when sending large files to another person or when trying to save storage space on a computer.

How do I Zip Files in Sharepoint?

To zip a file or folder in Sharepoint, first select the file or folder that you would like to zip. Then, click on the “Download” button located at the top of the page. This will open a new window, where you can choose to “Download as Zip”. Once you have selected this option, the file or folder will be compressed into a zip file.

After the file has been compressed, it will be available for download in the “Downloads” section of the Sharepoint site. You can then copy the zip file to any other location, such as a computer or external drive, for safekeeping.

What is the Difference Between Downloading and Zipping a File?

Downloading a file from Sharepoint simply means that you are saving a copy of the file to your computer or other device. This is a one-time action, and the file will not be compressed in any way.

Zipping a file, on the other hand, is a way to compress a file or folder into a smaller size. This makes it easier to share large files with others, or to save storage space on your computer. Zipping a file also helps to protect the contents of the file, as it can be password protected.

Are There Any Limitations to Zipping Files in Sharepoint?

Yes, there are some limitations to zipping files in Sharepoint. For example, only certain file types can be compressed in Sharepoint. Additionally, the size of the file or folder that can be compressed is limited to 500MB.

It is also important to note that the zip file created in Sharepoint will not be password protected. If you need to password protect the contents of the file, you will need to do so using a third-party application.

What are the Benefits of Zipping Files in Sharepoint?

The main benefit of zipping files in Sharepoint is that it makes it easier to share large files with others. The compressed file size is much smaller than the original, making it easier to send via email or upload to other platforms.

Zipping files also helps to save storage space on your computer, as you are compressing the file into a smaller size. This can help to free up space on your hard drive, so you can store more files. Additionally, zipping a file can also help to protect its contents, as it can be password protected with a third-party application.

Zip/compress folders or files within a SharePoint document library

In conclusion, zipping files in SharePoint is a great way to save space and make sure that your files are secure. It can be done quickly and easily, and it’s a great way to ensure that your files are safe and secure. With the steps outlined in this article, you should be able to zip files in SharePoint with ease.