Why Use Sharepoint Instead Of A File Server?

Today, businesses need a reliable, secure and cost-effective way to store, manage and share digital information. Many organizations have turned to SharePoint for this purpose instead of using a file server. In this article, we will examine why SharePoint is a superior alternative to a file server and the advantages it offers. We will explore how SharePoint simplifies content management, provides better collaboration, offers enhanced security and more. By the end of this article, you will understand why so many businesses are choosing to use SharePoint instead of a file server.

What is SharePoint?

SharePoint is a web-based collaboration platform from Microsoft that offers a secure, centralized repository for documents, data, and applications. It enables individuals, teams, and organizations to collaborate, store, and share information with an intuitive interface. SharePoint also provides a secure environment to manage permissions, content and documents, and to set up workflows and processes.

Advantages of Using SharePoint Over a File Server

When it comes to document storage and collaboration, SharePoint is a powerful tool. Here are some of the advantages of using SharePoint over a file server:

1. Improved Collaboration

SharePoint offers an improved platform for collaboration and document sharing, with powerful tools for managing the editing process. With the ability to track changes and comments, users can ensure that everyone is on the same page. SharePoint also allows users to create different versions of documents and to have multiple authors working on a single document.

2. Increased Security

SharePoint also offers increased security when compared to a file server. SharePoint allows users to control access to documents, as well as to set up permission levels and restrictions. This ensures that only authorized users can view and edit documents, reducing the risk of data breaches.

3. Streamlined Workflows

SharePoint also has powerful tools for setting up workflows and processes. This makes it easier to manage content and documents, ensuring that tasks are completed on time and that everyone involved is informed.

4. Better Searchability

SharePoint also has powerful search capabilities, allowing users to quickly locate files, documents, and other content. Users can also use keywords and tags to refine their searches and get better results.

5. Cost-Effectiveness

Finally, SharePoint is a cost-effective solution for enterprise-level document storage and collaboration. It is hosted in the cloud, eliminating the need for costly hardware and software.

Conclusion

SharePoint offers a powerful, secure, and cost-effective platform for document storage and collaboration. It provides a secure environment for managing permissions, content, and documents, and for setting up workflows and processes. With its improved collaboration tools, increased security, streamlined workflows, better searchability, and cost-effectiveness, SharePoint is an excellent choice for enterprise-level document storage and collaboration.

Related Faq

What is SharePoint?

SharePoint is a web-based collaboration platform developed by Microsoft that enables businesses to share and collaborate on documents, tasks and calendars. It enables organisations to manage content, establish workflows, and build websites and applications.

SharePoint is also used to store, organise, share, and access information from anywhere, on any device. It allows teams to have a centralised location to store, manage, and share documents, as well as providing powerful collaboration tools for teams to work together on projects.

What are the benefits of using SharePoint instead of a file server?

SharePoint offers a number of advantages over a traditional file server. Firstly, SharePoint provides more flexibility than a file server as it can be accessed from any device with an internet connection. This makes it easier for organisations to share documents and collaborate with remote teams.

In addition, SharePoint is more secure than a file server as it provides additional security measures such as user authentication and encryption. This ensures that only authorised users have access to the data stored on SharePoint. Furthermore, SharePoint also provides data backup and recovery capabilities, which ensures that data is not lost in the event of a disaster.

What features does SharePoint offer?

SharePoint offers a range of features to help teams collaborate and manage their documents. These include document management, version control, task management, workflow automation, team collaboration, and content management. These features can be customized to meet the unique needs of any organisation.

In addition, SharePoint also provides powerful search capabilities to help teams quickly find the information they need. It also offers various tools to help teams visualize their data, such as charts, graphs, and reports.

What types of data can be stored in SharePoint?

SharePoint can store a variety of data types, including documents, images, videos, audio files, and other types of files. It also offers a range of tools to help teams manage and organize their data, such as custom content types, libraries, and lists.

SharePoint also provides powerful content management capabilities to help teams control who can view and edit documents, as well as ensure the accuracy and integrity of data. It also offers features such as version control, which helps teams keep track of changes to documents over time.

How can SharePoint be used to create websites?

SharePoint can be used to create custom websites and applications to meet the needs of any organisation. It provides powerful tools to help teams create and manage websites, such as site collections, pages, and web parts.

In addition, SharePoint also offers a range of features to help teams customise and extend their websites, such as custom themes, page layouts, and web parts. It also provides powerful collaboration tools to help teams work together on projects, such as document libraries, task lists, and discussion boards.

Sharepoint is the ideal solution for any business that needs to store, share, and manage documents and other digital assets. Unlike a traditional file server, Sharepoint is incredibly secure, easy to use, and offers collaboration and communication tools that are essential for any modern business. With its low cost, scalability, and reliability, Sharepoint is the perfect choice for any business looking to easily store, manage, and share documents.