How To Access Sharepoint Files From Windows Explorer?

Accessing files through SharePoint can be a daunting task, especially if you’re new to the platform. Fortunately, with a few simple steps, accessing your SharePoint files from Windows Explorer is a breeze. In this article, we’ll take a look at how to use Windows Explorer to access your SharePoint files and make the process easier for you. So, if you’re looking for a simple way to access your SharePoint files, keep reading to learn how to do it.

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How to Access Sharepoint Files From Windows Explorer?

SharePoint is a web-based platform used for document and file management. It allows users to access, share, and collaborate on documents from anywhere and on any device. For those who need to access their SharePoint files quickly and easily, Windows Explorer can provide an efficient way to do so.

Step 1: Log into Office 365

The first step is to log into Office 365. From the Office 365 home page, click on the “Sign In” button at the top right of the screen. Next, enter your Office 365 email address and password. Once you’ve successfully logged in, you’ll be taken to the Office 365 home page.

Step 2: Access the SharePoint Site

From the Office 365 home page, click on the “SharePoint” tile. This will take you to the SharePoint site. On the SharePoint page, you will see a list of all of your sites. Select the site that you want to access.

Step 3: Open Windows Explorer

Once you have opened the SharePoint site, click on the “Open with Explorer” button at the top of the page. This will open up a new window of Windows Explorer and show you the contents of the SharePoint site.

Step 4: Navigate to the Document Library

In the Windows Explorer window, you will see a list of folders and files. To find the documents you are looking for, you need to navigate to the “Document Library.” This is usually located in the “Libraries” folder.

Step 5: Select the Documents

Once you have opened the “Document Library,” you will be able to see all of the documents stored in the SharePoint site. You can either select the documents you need by clicking on them or use the “Ctrl + A” shortcut to select all of the documents in the library.

Step 6: Download or Open the Documents

Once you have selected the documents, you can either open them or download them to your computer. To open the documents, simply double click on them and they will open in the associated application. To download them, click the “Download” button at the top of the Windows Explorer window.

Step 7: Upload Documents to SharePoint

If you need to upload documents to the SharePoint site, you can do so by clicking the “Upload” button in the Windows Explorer window. This will open up a window where you can select the files you want to upload. Once you have selected the files, click “Open” and the files will be uploaded to the SharePoint site.

Step 8: Save Files to SharePoint

If you are working on a document and want to save it directly to the SharePoint site, you can do so by clicking the “Save As” button in the application you are using. When the “Save As” window opens, select the SharePoint site you want to save the file to and then click “Save.”

Step 9: Sync Documents

If you want to keep your local version of the documents in sync with the version stored in SharePoint, you can use the “Sync” button in the Windows Explorer window. This will allow you to keep the documents on your computer in sync with the documents stored in the SharePoint site.

Step 10: Disconnect from SharePoint

When you are finished working with the documents in SharePoint, you can disconnect from the site by clicking the “Disconnect” button at the top of the Windows Explorer window. This will close the Windows Explorer window and disconnect you from the SharePoint site.

Frequently Asked Questions

What is Sharepoint?

Sharepoint is a web-based platform that provides access to documents and information stored on a server. It is used by businesses and organizations to manage documents, share files, and collaborate on projects. It is also used as an intranet for companies to securely store and share information.

Sharepoint can also be used to access files from Windows Explorer, enabling users to quickly and easily access documents and information from any Windows computer with the correct permissions.

How do I access Sharepoint Files From Windows Explorer?

In order to access Sharepoint files from Windows Explorer, you must first connect to the Sharepoint site using a web browser. Once connected, you will need to enter your credentials, such as a username and password, in order to access the Sharepoint site.

Once connected, you can then open Windows Explorer, and enter the URL of the Sharepoint site in the address bar. This will open up a folder view of the Sharepoint site, allowing you to access and manage the files stored on the server.

What are the Benefits of Accessing Sharepoint Files From Windows Explorer?

Accessing Sharepoint files from Windows Explorer provides a number of benefits. Firstly, it allows users to quickly and easily access documents and information stored on the server, without having to open a web browser. It also enables users to manage files more efficiently, as they can drag and drop files between folders, and open multiple documents at once.

In addition, accessing Sharepoint files from Windows Explorer allows users to take advantage of Windows Explorer’s search functionality. This enables users to quickly and easily find documents and information stored on the server, without having to manually search through folders.

What are the Disadvantages of Accessing Sharepoint Files From Windows Explorer?

Whilst accessing Sharepoint files from Windows Explorer does provide a number of benefits, there are also some disadvantages. Firstly, users are restricted to the functionality provided by Windows Explorer, and are unable to take advantage of some of the more advanced features provided by the Sharepoint web interface.

In addition, accessing Sharepoint files from Windows Explorer can be slow and unreliable, depending on the speed of the user’s internet connection. This can make it difficult to access documents and information in a timely manner, particularly if the user is working remotely.

What are the Security Considerations for Accessing Sharepoint Files From Windows Explorer?

When accessing Sharepoint files from Windows Explorer, it is important to consider the security implications. Firstly, users should ensure that they are using a secure connection, such as a Virtual Private Network (VPN). This will help to protect the data being transferred over the internet.

In addition, users should ensure that they are using strong passwords and two-factor authentication when connecting to the Sharepoint site. This will help to protect the user’s data from unauthorized access. Finally, users should make sure that they are aware of their organization’s security policies, and that they are adhering to them when accessing Sharepoint files from Windows Explorer.

In conclusion, accessing Sharepoint files from Windows Explorer can be a complicated process. With the right steps, however, it can be relatively straightforward. With these steps, users will be able to access their Sharepoint files quickly and securely. By understanding the basics of Sharepoint, users can ensure they are using the system properly and securely.