How To Add Alt Text In Powerpoint?

If you’ve ever wondered how to make your Powerpoint presentations more accessible, then you’ve come to the right place! In this article, we’ll show you how to add alternative text (alt text) to your images in Powerpoint. Alt text can be used to provide a short description of an image for visitors who are visually impaired. Adding alt text to your images can help make your presentations more accessible to everyone. Let’s get started!

Understanding What Is Alt Text In Powerpoint

Alt text (alternative text), also known as “alt attributes”, “alt descriptions”, or technically incorrectly as “alt tags, are used within an HTML code to describe the appearance and function of an image on a page. Alt text uses: 1) Adding alternative text to photos is first and foremost a principle of web accessibility. Visually impaired users using screen readers will be read an alt attribute to better understand an on-page image; 2) Alt text will be displayed in place of an image if an image file cannot be loaded; 3) Alt text provides better image context/descriptions to search engine crawlers, helping them to index an image properly.

In PowerPoint, Alt Text allows you to assign a description to an object, such as a picture, shape, chart, table, SmartArt graphic, or any other object. This description is then used to help those with visual impairments better understand the purpose of the object.

Adding Alt Text to a Picture in PowerPoint

Adding Alt Text to a picture in PowerPoint is quite simple. First, select the picture you want to add Alt Text to. You should then see a Format tab appear in the ribbon, click on it and select Alt Text from the options.

In the Alt Text pane, enter a description that accurately describes what the picture is. This should be a brief description and should not include any unnecessary words. Make sure to include any relevant information such as the purpose of the object and what it is showing.

Adding Alt Text to Other Objects in PowerPoint

Adding Alt Text to other objects in PowerPoint is slightly more complicated. Select the object you want to add Alt Text to, and then right-click on it and select Format. This should open a Format pane on the right side of the screen.

In the Format pane, select the Alt Text tab, and then enter a description that accurately describes what the object is. As with pictures, make sure to include any relevant information such as the purpose of the object and what it is showing.

Checking Alt Text in Powerpoint

After adding Alt Text to an object in PowerPoint, it is important to check that it is accurate and descriptive. To do this, select the object and then click the Review tab in the ribbon.

From the Review tab, select the Check Accessibility option. This will open the Accessibility Checker pane on the right side of the screen. In the Accessibility Checker pane, scroll down to the Images section and then view the Alt Text field to make sure the Alt Text is accurate and descriptive.

Improving the Accessibility of Your Powerpoint Presentations

In addition to adding Alt Text to all of your objects, there are other steps you can take to improve the accessibility of your PowerPoint presentations. For example, you can add descriptive text to any charts or graphs, use high contrast colors to make text easier to read, and add headings and titles to help users navigate the presentation.

Using Third-Party Software to Add Alt Text

If you don’t want to manually add Alt Text to every object in your PowerPoint presentation, you can use third-party software to automate the process. There are a number of software solutions that can automatically add Alt Text to all of the objects in your presentation, making it easier to ensure that your presentations are accessible to everyone.

Few Frequently Asked Questions

What is Alt Text?

Alt Text is an attribute of an image tag in HTML. It is used to provide a text description of an image for those who are unable to see it. This is especially important for people with visual impairments who use screen readers to access web content. Alt Text is also known as “Alternative Text” or “Alt Attributes.”

Why Should I Add Alt Text in Powerpoint?

Adding Alt Text to images in Powerpoint is important for accessibility. It helps ensure that people with visual impairments can understand the content of your presentation. Additionally, Alt Text can provide additional information to those who can see the images, as well as providing a better user experience overall.

How Do I Add Alt Text in Powerpoint?

Adding Alt Text in Powerpoint is fairly simple. First, select the image you want to add Alt Text to. Then, right-click on the image and select “Format Picture.” In the Format Picture window, select the “Alt Text” tab. Here you can enter a description of the image. Be sure to include key words that describe the image.

What Should I Include in Alt Text?

When writing Alt Text for images in Powerpoint, it is important to be as descriptive as possible. Keywords that describe the image should be included, as well as any relevant information, such as the purpose of the image or what it is depicting. For example, if the image is of a graph, you should include the type of graph, what it is showing, etc.

Are There Any Best Practices for Alt Text?

Yes, there are some best practices for Alt Text in Powerpoint. First, Alt Text should be kept short and concise. Additionally, it should be relevant and descriptive of the image, and should avoid using phrases like “image of” or “picture of.” Finally, it should be written in the language of the presentation, and should use the same grammar and punctuation as the rest of the presentation.

Are There Any Other Considerations for Alt Text?

Yes, when adding Alt Text in Powerpoint, it is important to consider the context of the image. If the image is being used to illustrate a point, the Alt Text should reflect this. Additionally, if the image is being used to provide a comparison or contrast, the Alt Text should reflect this as well. Finally, if the image is decorative, the Alt Text should be left blank.

How to add alt text to Microsoft PowerPoint

Adding Alt Text to your PowerPoint presentation is an important step to take when creating a presentation. Not only does it help make your presentation more accessible, but it also allows you to provide additional information and context for your audience. With the steps outlined in this article, you can easily add Alt Text to any slide in your PowerPoint presentation. With Alt Text, you can make sure that your presentation is accessible to everyone, regardless of their ability.