How To Add Guests To Sharepoint Site?

Are you looking to add more people to your Sharepoint site? Adding guests to your site can help you to collaborate with a larger team, share information, and get the most out of your site. In this article, we’ll cover the basics of how to add guests to your Sharepoint site and explain the various features they can access. With the right steps, you can ensure that your Sharepoint site is always secure and up-to-date. Let’s get started!

How to Add Guests to Sharepoint Site?

SharePoint is a powerful tool for collaboration, communication, and document sharing. It allows you to create secure sites that can be shared with both internal and external users. You can add guests to your SharePoint site, giving them access to certain parts of the site, depending on their permissions. This article will explain how to add guests to your SharePoint site.

Create a Guest User Group

Before you can add guests to your SharePoint site, you must first create a guest user group. To do this, go to the “Site Settings” page and click on “People and Groups”. On the “Groups” page, click on “New”. Give the group a name, such as “Guest Users”, and then click “Create”.

Assign Permissions to the Guest Group

Now that you have created a guest user group, you can assign permissions to it. To do this, go to the “Site Settings” page and click on “Permissions”. On the “Permissions” page, click on the “Guest Users” group. You will be able to assign different levels of access to the group, such as view, edit, or full control.

Add Guests to the Group

Once you have assigned the appropriate permissions to the guest user group, you can add guests to it. To do this, go to the “People and Groups” page and click on the “Guest Users” group. On the “Group” page, click on “New” and enter the email address of the guest user. You can also add multiple guests by entering multiple email addresses, separated by commas.

Create a Welcome Page for the Guests

You can create a welcome page for the guests that is only visible to them. To do this, go to the “Site Pages” page and click on “New”. Give the page a name, such as “Welcome”, and then click “Create”. On the “Edit” page, enter the content that you want to display on the page. You can use HTML to format the page and add images and links.

Send an Invitation to the Guests

Once you have added the guests to the guest user group and created a welcome page for them, you can send them an invitation. To do this, go to the “People and Groups” page and click on the “Guest Users” group. On the “Group” page, click on “Send Invitation” and enter the email address of the guest user. You can also add a message to the invitation.

Manage Guest Access

You can manage guest access to your SharePoint site by going to the “Permissions” page and clicking on the “Guest Users” group. On the “Group” page, you can change the permissions that are assigned to the group or remove guests from the group.

Create a Site Collection for Guests

You can create a site collection for the guests that is separate from the main SharePoint site. To do this, go to the “Site Collections” page and click on “New”. Give the site collection a name and then click “Create”. On the “Site Collection” page, you can assign permissions to the guests and give them access to the site collection.

Monitor Guest Activity

You can monitor the activity of the guests on your SharePoint site by going to the “People and Groups” page and clicking on the “Guest Users” group. On the “Group” page, you can see the activity of the guests, such as when they last logged in and what changes they have made.

Manage Guest User Profiles

You can manage the profiles of the guests on your SharePoint site by going to the “People and Groups” page and clicking on the “Guest Users” group. On the “Group” page, you can view the profiles of the guests and edit them if necessary.

Troubleshoot Guest Access Issues

If you encounter any issues with the guests accessing your SharePoint site, you can troubleshoot them by going to the “Permissions” page and clicking on the “Guest Users” group. On the “Group” page, you can review the permissions that are assigned to the group and make sure that they have the appropriate access.

Related Faq

How to Add Guests to Sharepoint Site?

Q1: What is Sharepoint?

A1: Sharepoint is a web-based collaboration platform developed by Microsoft. It allows users to create websites, share documents, and manage tasks. It is used by businesses, organizations, and educational institutions to facilitate collaboration and communication between teams and departments.

Sharepoint also enables users to create sites for specific projects, groups, or events. It allows users to share documents, manage tasks, and easily collaborate with others.

Q2: How do I add Guests to my Sharepoint Site?

A2: You can add Guests to your Sharepoint Site by creating a Guest User Account from the Site Settings page of your Sharepoint Site. Once the Guest User Account is created, you can add Guests to the site by clicking on the “New” button and selecting “People and Groups”. From the People and Groups page, you can add Guests to your Sharepoint Site by entering their email addresses.

You can also invite Guests to your Sharepoint Site by clicking on the “Invite” button and entering their email addresses. Once they have accepted the invitation, they will be added to the Guest User Account and will have access to the Sharepoint Site.

Q3: What permissions do Guests have on a Sharepoint Site?

A3: Guests have read-only access to the Sharepoint Site, meaning they can view documents and content, but cannot edit or delete them. They also cannot access certain areas of the site, such as the Site Settings page. However, Guests can access certain features, such as the ability to comment on documents and content.

In addition, Guests can view and interact with documents and content that are shared with them from members of the Sharepoint Site. This allows Guests to collaborate with members and participate in discussions and projects.

Q4: How do I remove Guests from my Sharepoint Site?

A4: To remove Guests from your Sharepoint Site, navigate to the Site Settings page of your Sharepoint Site. From the Site Settings page, select the “People and Groups” option and then select the Guest User Account. From the Guest User Account page, you can select the Guests that you would like to remove and click the “Remove” button.

You can also remove Guests from the Sharepoint Site by clicking on the “Invite” button and selecting the Guests that you would like to remove. Once they have been removed, they will no longer have access to the Sharepoint Site.

Q5: What is the difference between a Member and a Guest on a Sharepoint Site?

A5: A Member on a Sharepoint Site is a user that has been given full access to the Site, meaning they can view, edit, and delete documents and content, as well as access all areas of the Site. Members can also invite other users to become Members of the Site.

A Guest on a Sharepoint Site is a user that has been given read-only access to the Site, meaning they can view documents and content, but cannot edit or delete them. Guests can also access certain features of the Site, such as the ability to comment on documents and content. However, Guests cannot invite other users to become Members of the Site.

By following the steps outlined in this article, you can add guests to your SharePoint site with relative ease. By adding guests to your SharePoint site, you can encourage collaboration and communication with your team and ensure everyone is on the same page. With SharePoint’s user-friendly interface, adding guests to your site is a straightforward process, making collaboration even more efficient.