How To Create A Shortcut In Sharepoint Online?

Are you looking for a way to quickly access your Sharepoint Online data? Do you need to create a shortcut to quickly access your folders and files? Creating a shortcut in Sharepoint Online is a great way to quickly access your content and save time. In this article, you’ll learn how to create a shortcut in Sharepoint Online and make your life easier.

Creating a Shortcut in Sharepoint Online

Sharepoint Online is a powerful cloud-based platform that allows users to store, organize, and collaborate on a variety of documents and files. One of the key features of Sharepoint Online is the ability to create shortcuts that can be used to quickly access files and folders. This article will provide a step-by-step guide on how to create a shortcut in Sharepoint Online.

Step 1: Navigate to the Folder

The first step in creating a shortcut in Sharepoint Online is to navigate to the folder that contains the document or file that you want to create a shortcut for. You can do this by clicking on the “Sites” tab in the top navigation bar and then selecting the site that contains the folder you wish to use. Once you have selected the correct site, you will be able to access the folder by clicking on the folder icon.

Step 2: Select the File or Folder

Once you have navigated to the folder that contains the document or file you want to create a shortcut for, you will need to select the file or folder by clicking on it. When you have selected the file or folder, you will be able to see a “Create Shortcut” option in the ribbon bar at the top of the page.

Step 3: Create the Shortcut

Once you have clicked on the “Create Shortcut” option, you will be able to create the shortcut by selecting the location where you want the shortcut to be created. You will then be prompted to provide a name for the shortcut, and once you have done this, you will be able to create the shortcut.

Step 4: Access the Shortcut

Once you have created the shortcut, you will be able to access it by clicking on the “Shortcuts” icon in the top navigation bar. This will display a list of all the shortcuts that have been created on the site, and you will be able to access the shortcut you have just created by clicking on it.

Step 5: Manage the Shortcut

Once you have accessed the shortcut, you will be able to manage it by clicking on the “Manage Shortcut” button. This will open a window which will allow you to rename the shortcut, change the location of the shortcut, or delete the shortcut. You will also be able to move the shortcut to a different folder if you need to.

Step 6: Edit the Shortcut

Once you have managed the shortcut, you will be able to edit it by clicking on the “Edit Shortcut” button. This will open a window which will allow you to change the name of the shortcut, change the link of the shortcut, or change the icon of the shortcut. Once you have finished editing the shortcut, you will be able to save it by clicking on the “Save” button.

Step 7: Share the Shortcut

Once you have saved the shortcut, you will be able to share it with other users by clicking on the “Share” button. This will open a window which will allow you to enter the email addresses of the users you want to share the shortcut with. Once you have entered the email addresses, you will be able to send the shortcut to the users.

Step 8: View the Shortcut

Once the users have received the shortcut, they will be able to view it by clicking on the link in the email. This will open the shortcut in their web browser, and they will be able to access the file or folder that the shortcut points to.

Step 9: Publish the Shortcut

Once you have created the shortcut, you will also be able to publish it on the site. To do this, click on the “Publish” button in the ribbon bar at the top of the page. This will open a window which will allow you to enter the details of the shortcut and make it available to all users on the site.

Step 10: Delete the Shortcut

If you no longer need the shortcut, you can delete it by clicking on the “Delete” button. This will remove the shortcut from the site, and it will no longer be available to users.

Related Faq

What is Sharepoint Online?

Sharepoint Online is a cloud-based collaboration platform from Microsoft that allows teams and organizations to store, share, and manage documents, websites, and other files. It enables users to access their documents and files from any device, anytime and from anywhere. It also provides powerful features for collaboration, such as real-time co-authoring and versioning. Sharepoint Online also offers secure access to documents and files, as well as enterprise-level data protection.

Sharepoint Online also provides teams with a centralized hub to share information and collaborate on projects. It allows users to easily create and share documents, websites, and other files with colleagues, customers, and partners. It also enables users to create and manage workflows, manage permissions, and review and approve documents quickly.

How To Create a Shortcut in Sharepoint Online?

Creating a shortcut in SharePoint Online is a simple process. First, you need to open the SharePoint Online document library. Then, select the file or folder you want to create a shortcut for. After that, click on the ellipsis (…) beside the file or folder name, and select “Create Shortcut.” This will create a shortcut with the same file name in the same library.

You can also create shortcuts in other document libraries or in different sites. To do this, open the library where you want to create the shortcut and click on the “Create Shortcut” button. Select the file or folder from the source library, enter the name of the shortcut and click “Create.” The shortcut will be created in the current library.

What are the Benefits of Creating a Shortcut in Sharepoint Online?

Creating a shortcut in SharePoint Online provides several benefits to users. First, it provides an easy way to access files and folders without having to navigate through multiple folders. Shortcuts also help to reduce the number of steps to access documents and files, which makes it easier to access them quickly.

Furthermore, shortcuts provide users with quick access to documents and files without having to open them. This is especially useful when working on large projects with multiple documents or files. Shortcuts can also be used to create a link between documents, or to make a copy of a file or folder. This can be especially useful for collaboration purposes.

Are There Any Limitations When Creating a Shortcut in Sharepoint Online?

Yes, there are a few limitations when creating a shortcut in SharePoint Online. First, shortcuts cannot be created from one document library to another. Shortcuts also cannot be created across sites or within a single site. Furthermore, shortcuts cannot be used to link to external files or folders, or to link to a file in a different site.

Another limitation is that shortcuts can only be created to files or folders in the same library. This means that if you want to create a shortcut to a file in a different document library, you will need to open the library and create the shortcut from there. Finally, you cannot create shortcuts to files or folders in other SharePoint sites, or to external sources.

What are the Different Types of Shortcuts in Sharepoint Online?

In SharePoint Online, there are two types of shortcuts: document shortcuts and folder shortcuts. Document shortcuts create a link to the document or file, while folder shortcuts create a link to the entire folder. Document shortcuts are most commonly used for quick access to a particular file, while folder shortcuts are used for collaboration purposes, such as sharing a whole folder with colleagues.

In addition, SharePoint Online also supports the creation of shortcuts to external sources. This allows users to quickly link to external files or folders, such as those stored in an external storage location or cloud service. Shortcuts to external sources are created in the same way as other shortcuts, but the source of the link must be specified.

How Do You Remove a Shortcut in Sharepoint Online?

Removing a shortcut in SharePoint Online is a straightforward process. First, you need to open the library where the shortcut is located. Then, click on the ellipsis (…) beside the shortcut name and select “Remove Shortcut.” This will remove the shortcut from the library.

If the shortcut is located in a different library, you will need to open that library and select the shortcut. Then, click on the ellipsis (…) beside the shortcut name and select “Remove Shortcut.” This will delete the shortcut from the library. You can also delete shortcuts from external sources by selecting the shortcut and then clicking “Remove Shortcut.”

Creating shortcuts in SharePoint Online can help you easily access documents, sites, and lists in the cloud. Once you have set up a shortcut, you can quickly access the item with just a couple of clicks. This can save you time and frustration when you need to access something quickly. With these simple steps, you can easily set up a shortcut in SharePoint Online and make your work more efficient.