How To Create A Site Column In Sharepoint?

SharePoint is an incredibly powerful content management system that provides users with the ability to easily create and manage information in an organized manner. It is an invaluable tool for any organization looking to increase efficiency and collaboration. One of the most useful features of SharePoint is the ability to create site columns. Site columns are a great way to store and organize data and can be created quickly and easily. In this article, we’ll explain how to create a site column in SharePoint, so you can start using this feature to its fullest potential.

How to Create a Site Column in SharePoint

Creating a Site Column in SharePoint is an important task for any website or application developer. Site columns are used to add custom attributes to a list or a library. This allows users to store, filter, and display information from a database in a consistent and organized way. SharePoint provides a range of built-in options for creating site columns, but one of the most versatile is to create a site column from an existing list.

Step 1: Add List to Site

The first step in creating a site column is to add a list to the site. To do this, open the Site Settings page (found under the Settings menu in the top right corner of the page). Then, click on the Lists and Libraries option on the left-hand menu. On the List and Libraries page, click on the “add a list” button in the top right corner.

When prompted, enter a name for the list and select the type of list to create. For example, if you want to create a site column that stores contact information, select the Contacts list type. When you are done, click “Create”.

Step 2: Add Columns to the List

Once the list has been created, the next step is to add columns to the list. To do this, click on the “List Settings” option in the List tab on the ribbon. On the List Settings page, click on the “Create Column” button in the top right corner. This will open the “Add Column” page, where you can create a new column.

On the Add Column page, select a column type from the drop-down menu. For example, if you are creating a site column that stores contact information, you would select the “Single line of text” column type. When you are done, click “OK”.

Step 3: Create Site Column

The next step is to create the site column. To do this, open the “Site Settings” page and click on the “Site Columns” option on the left-hand menu. On the Site Columns page, click on the “Create” button in the top right corner. This will open the “Create Site Column” page, where you can create the site column.

On the Create Site Column page, enter a name for the site column and select the list you created in the first step. When you are done, click “OK”.

Step 4: Add Site Column to List

The final step is to add the site column to the list. To do this, open the list you created in the first step and click on the “List Settings” option in the List tab on the ribbon. On the List Settings page, click on the “Add from existing site columns” link in the Columns section. This will open the “Add from existing site columns” page, where you can select the site column you created in the previous step.

When you are done, click “OK” and the site column will be added to the list. You can now use the site column to store, filter, and display information from the database in a consistent and organized way.

Step 5: Add Values to the Site Column

Once the site column has been added to the list, the next step is to add values to the site column. To do this, open the list and click on the “List Settings” option in the List tab on the ribbon. On the List Settings page, click on the “Add values to site column” link in the Columns section. This will open the “Add values to site column” page, where you can add values to the site column.

On the Add values to site column page, enter the values you want to add to the site column. When you are done, click “OK” and the values will be added to the site column. You can now use the site column to store, filter, and display data from the database in a consistent and organized way.

Step 6: Filter and Display Data from Site Column

The final step is to filter and display data from the site column. To do this, open the list and click on the “List Settings” option in the List tab on the ribbon. On the List Settings page, click on the “Filter and display data from site column” link in the Columns section. This will open the “Filter and display data from site column” page, where you can filter and display data from the site column.

On the Filter and display data from site column page, select the site column you want to filter and display data from. Then, select the criteria you want to use to filter the data. When you are done, click “OK” and the data will be filtered and displayed. You can now use the data from the site column to create reports, generate charts, and more.

Frequently Asked Questions

What is a Site Column in Sharepoint?

A Site Column in Sharepoint is a reusable column or field that can be added to multiple lists across a site. It allows you to define a field once and use it in many locations, which makes it easy to maintain consistency in data across the site.

Site columns can be used to store text, numbers, dates, or other types of data. They can also be used to store metadata, such as keywords or tags, which can then be used to categorize and organize the data.

How Do I Create a Site Column in Sharepoint?

Creating a Site Column in Sharepoint is a simple process that can be done in a few steps. First, navigate to your site’s Site Settings page. Then, under the Web Designer Galleries section, select Site Columns. This will open the list of existing columns.

To create a new column, click on the Create button. You will then be prompted to provide the column name, a description, and the type of data it will store. You can also specify whether or not the data should be required, and whether or not it should be available to other sites. After you’ve filled out the necessary information, click OK to save the new column.

How Do I Add a Site Column to a List or Library?

Once you’ve created your Site Column, you can add it to any list or library in your site. To do this, navigate to the list or library, then click on the List or Library tab in the ribbon. Next, select Create Column. This will open a window where you can select the Site Column that you want to add.

After you’ve selected the column, click OK to add it. You will then be able to specify any additional settings, such as whether or not the column should be required. Once you’ve made your selections, click OK to save your changes.

How Do I Edit an Existing Site Column?

If you need to edit an existing Site Column, you can do so by navigating to the Site Settings page and selecting Site Columns from the Web Designer Galleries section. This will open a list of all the existing columns. Select the column you want to edit, and then click on the Edit button.

In the Edit window, you can change the column name, description, and type of data it stores. You can also modify any of the additional settings, such as whether or not the data is required or available to other sites. Once you’ve made your changes, click OK to save them.

What Are the Benefits of Using Site Columns?

Using Site Columns in Sharepoint offers several benefits. By defining a field once, it can be used in multiple locations, which makes it easy to maintain consistency in data across the site. This also makes it easier to implement changes, since you only have to make them in one place.

Additionally, Site Columns can be used to store metadata, such as keywords or tags. This can be used to categorize and organize the data, which makes it easier to find and access specific pieces of information.

Creating a site column in Sharepoint is an easy process that can be completed in only a few steps. By following the steps outlined in this article, you can easily create a site column that will be useful and beneficial to your organization. With the help of Sharepoint’s powerful tools, you can easily create a site column that is tailored to your unique needs and requirements. By taking the time to create a site column, you can make sure that your Sharepoint site is up-to-date and tailored to your organization’s needs.