How To Create Site Columns In Sharepoint?

As a business owner, you understand the importance of streamlining processes. Sharepoint is a great way to organize and manage data in your organization. In this article, we’ll show you how to create site columns in Sharepoint, so you can easily customize and organize your data. We’ll cover the different types of site columns, how to create and edit them, and how to use them to create a better user experience. Read on to learn more about how you can use Sharepoint to make your data management easier and more efficient.

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How to Create Site Columns in SharePoint?

SharePoint site columns are great for quickly creating columns and defining their properties for use in multiple lists, libraries, and content types. Here’s how to create site columns in SharePoint.

Step 1: Navigate to Site Settings

Open the site containing the column you wish to create, then click “Site Settings” on the left side of the page. Scroll down to the “Web Designer Galleries” section and click “Site columns.”

Step 2: Create New Site Column

Click “Create” and enter a name for your site column. Choose a field type to determine the type of data you wish to store in the column. There are several field types available, and some offer additional options that you can select.

Step 3: Define Additional Properties

Once you’ve chosen a field type and any additional options, you can assign the site column to a group. You can also set several additional properties, such as whether or not the column is required, if it will be displayed in the list view, and if it should be indexed.

Step 4: Add Site Column to Content Type

Once the site column has been created, you can add it to a content type. To do this, open the content type and click “Add from existing site columns.” Find and select the site column you just created, then click “OK.”

Step 5: Add Site Column to List or Library

If you want to add the site column to a list or library, open the list or library and click “Create column.” Select the site column from the list and click “OK.” The site column will now be available for use in the list or library.

Step 6: Re-use Site Columns

Once the site column has been added to a list or library, you can re-use it in other lists and libraries. To do this, open the list or library and click “Create column.” Select the site column from the list and click “OK.” The site column will now be available for use in the list or library.

Step 7: Modify Site Column Properties

To modify the properties of a site column, open the site column and click “Edit Properties.” Here, you can change the name, description, and field type of the column. You can also set additional properties, such as whether or not the column is required, if it will be displayed in the list view, and if it should be indexed.

Step 8: Delete Site Columns

If you no longer need a site column, you can delete it by opening the site column and clicking “Delete.” Be sure to remove the site column from any lists or libraries it is associated with before deleting it.

Step 9: Create Site Columns from Existing Lists and Libraries

If you have an existing list or library that contains columns you wish to re-use, you can create a site column from the list or library. To do this, open the list or library and click “Create column.” Select “Create site column” and choose the columns you wish to re-use.

Step 10: Move Site Columns

If you need to move a site column from one group to another, open the site column and click “Move.” Select the new group and click “OK.” The site column will now be part of the new group.

Related Faq

What is a Site Column?

A Site Column is a reusable column definition, or template, that can be used as the basis of one or more columns in a SharePoint list or library. It is a set of column properties, including the column name, data type, and other settings that define the attributes of the column such as the type of information it can store. It is easy to create and manage, and can be used to quickly create lists or libraries in a SharePoint site.

Site columns are a key part of SharePoint’s column architecture, as they help to ensure consistency across different lists and libraries. This means that if you make a change to a site column, the changes will be reflected in all of the lists and libraries that are based on that site column. This helps to reduce the amount of time spent making changes to individual lists and libraries.

How to Create Site Columns in Sharepoint?

Creating site columns in SharePoint is a relatively simple process. First, navigate to the “Site Settings” page. From there, select the “Site Columns” option under the “Web Designer Galleries” heading. This will take you to the “Manage Site Columns” page, where you will be able to create a new site column.

Once on the “Manage Site Columns” page, click the “Create” button to begin creating a new site column. You will then be prompted to enter the details of the column, such as the name, description, data type, and other settings. When done, click the “OK” button to save the changes. The new site column will now be available for use in any list or library on the site.

What is the Difference Between Site Columns and List Columns?

The primary difference between site columns and list columns is that site columns are reusable, while list columns are specific to a single list or library. Site columns are defined at the site level, meaning that any changes made to the site column will be reflected across all lists and libraries that are based on that site column. List columns, on the other hand, are defined at the list or library level, and any changes made to a list column will only affect the list or library it is associated with.

Additionally, when creating a list or library, you can use existing site columns or create new list columns that are specific to the list or library. This allows you to customize the columns of the list or library to better suit the needs of the user. For example, you could create a list column that contains a dropdown list of options, or a list column that contains a date picker.

What are the Benefits of Using Site Columns?

The primary benefit of using site columns is that it helps to ensure consistency across different lists and libraries. This means that if you make a change to a site column, the changes will be reflected in all of the lists and libraries that are based on that site column. This helps to reduce the amount of time spent making changes to individual lists and libraries.

Additionally, site columns can be used to quickly create lists or libraries in a SharePoint site. This is useful for creating multiple lists or libraries that are based on the same set of columns. For example, you could create a site column for a “Due Date” field, and then create multiple lists or libraries that use this site column.

What are the Limitations of Site Columns?

One of the primary limitations of site columns is that they cannot be modified once they have been created. This means that if you need to make changes to a site column, you will need to create a new site column and then use the new site column in any lists or libraries that need it. This can be a time-consuming process and can lead to inconsistencies if not done properly.

Additionally, site columns cannot be used to customize the look and feel of a list or library. For example, you cannot use a site column to add formatting options such as font size or color, or to add custom images or HTML elements. These types of changes must be done manually in the list or library’s settings.

Create Site Columns in SharePoint Online

SharePoint site columns are an essential part of any SharePoint site, as they allow for site-wide consistency in terms of metadata, content types and other configurations. With the proper knowledge and understanding of the different types of columns and how to create them, you can easily create site columns and provide a better user experience on your SharePoint sites. With this guide, you now have a better understanding of the different types of site columns and how to create them in SharePoint. With this knowledge, you can now easily create site columns and help improve the user experience of your SharePoint sites.