How To Edit Pdf Files In Sharepoint Online?

Editing PDF files online can be a daunting task, especially when you are working in a SharePoint environment. But with the right guidance, you can quickly and easily edit your PDF files in SharePoint Online. In this article, we’ll show you the step-by-step process for editing PDF files in SharePoint Online so you can keep your documents current and up to date.

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Editing PDF Files in Sharepoint Online

PDF files are an essential part of the modern business workflow. Many businesses use Sharepoint to store, access and manage their documents, and it is possible to edit PDF files in Sharepoint Online. This article looks at how to edit PDFs in Sharepoint Online, including the steps required and the options available.

What is Sharepoint Online?

Sharepoint Online is a cloud-based service from Microsoft that enables businesses to store, access, and manage their documents. It is used as a collaboration platform for document sharing and storage, allowing users to access and edit documents from anywhere, on any device. Sharepoint Online is available as a subscription service, with four different plans, each offering different features and levels of access.

How to Edit PDF Files in Sharepoint Online

Editing PDF files in Sharepoint Online is a relatively straightforward process. Before you begin, however, it is important to understand the different types of PDF editing that are available. There are two types of PDF editing available in Sharepoint Online: basic editing and advanced editing.

Basic Editing

Sharepoint Online allows users to make basic edits to PDF files, such as adding and deleting text, changing fonts, and adding images. To edit a PDF file, simply open the document in the Sharepoint document library, click the “Edit” button, and make the desired changes. When you’re finished, click “Save” to save the changes.

Advanced Editing

For more complex editing tasks, such as adding or removing pages, merging documents, and converting PDFs to other formats, you will need to use a third-party PDF editor. Sharepoint Online integrates with a variety of third-party PDF editors, including Adobe Acrobat and Nitro Pro. To use a third-party PDF editor, open the document in the Sharepoint document library and click the “Edit” button. You will then be prompted to select the third-party PDF editor you wish to use. Once you have made the desired changes, click “Save” to save the changes.

Summary

Editing PDF files in Sharepoint Online is a simple and straightforward process. Sharepoint Online allows users to make basic edits to PDF files, as well as integrate with a variety of third-party PDF editors to enable more advanced editing tasks. By following the steps outlined above, you can easily edit PDF files in Sharepoint Online.

Frequently Asked Questions

What is Sharepoint Online?

Sharepoint Online is a cloud-based platform developed by Microsoft for businesses to store, organize and share their data. It is designed to facilitate collaboration and provide access to documents, images and other files from any device. Sharepoint Online is a powerful tool for businesses that need to store and manage a large amount of data.

Sharepoint Online is also used to develop and manage websites, intranets and other web-based applications. It provides users with an easy-to-use interface to customize their websites and manage content. Sharepoint Online also includes features such as document libraries, workflow automation, and integrated search capabilities.

How to Edit PDF Files in Sharepoint Online?

Editing PDF files in Sharepoint Online is a simple process. The first step is to upload the PDF file to Sharepoint Online. Once the PDF file is uploaded, users can open it in the document library and edit the file using the built-in PDF editor. The editor allows users to add, delete and modify text, images, and other objects within the file.

Users can also use the PDF editor to convert a PDF file to an editable format such as Word or Excel. This can be done by selecting the “Export to” option in the PDF editor and selecting the desired file format. Once the file is saved, users can open it in the appropriate program and make further edits. After the edits are completed, the file can be saved and uploaded back to Sharepoint Online.

Can I use Sharepoint Online to Create PDF Files?

Yes, Sharepoint Online provides users with the ability to create PDF files. To do this, users can select the “File” option in the top menu and select “New” followed by “PDF”. This will open a new window with a blank PDF document. Users can then add text, images, and other objects to the document and save it as a PDF file.

Users can also use the PDF editor to convert a file from an editable format such as Word or Excel to a PDF file. To do this, users can open the file in the appropriate program, select the “Export” option and select “PDF” as the file format. Once the file is saved, it can be uploaded to Sharepoint Online.

Can I Protect a PDF File in Sharepoint Online?

Yes, Sharepoint Online provides users with the ability to protect PDF files. To do this, users can select the “Share” option in the top menu and then select “Protect”. This will open a new window with several options for protecting the PDF file. Users can choose to password protect the file, restrict certain users from viewing or editing the file, and set expiration dates for the file.

Once the file is protected, users can share the file with other users, who will be required to enter the password in order to view or edit the file. Users can also update the protection settings at any time to add or remove users from the list of people who can access the file.

Can I Collaborate on a PDF File in Sharepoint Online?

Yes, Sharepoint Online provides users with the ability to collaborate on PDF files. To do this, users can select the “Share” option in the top menu and then select “Collaborate”. This will open a new window with several options for collaborating on the PDF file.

Users can choose to share the file with other users, who will be able to view and edit the file in real-time. Users can also set permissions for each user, such as whether they can view, edit or comment on the file. Additionally, users can track changes made to the file by other users and revert back to a previous version if needed.

Quick Look: Edit PDFs stored in SharePoint

Editing PDF files in SharePoint Online is a great way to streamline your document editing process. With the help of the Office 365 suite, you can easily add, delete, and modify text, images, and other elements with a few clicks. You can also print and share your PDF files with others. With SharePoint Online, you can improve your workflow and make sure your documents are up-to-date. So take advantage of these powerful editing tools and make your document editing process easier and more efficient.