How To Edit Pdf In Sharepoint Online?

Are you looking for an easy way to edit PDF documents in Sharepoint Online? PDF files are a popular format for documents because they are easily shared, but editing them can be a challenge. Fortunately, Sharepoint Online makes it easier to edit PDF files without the need for expensive software. In this article, we’ll show you how to edit PDF documents in Sharepoint Online quickly and easily.

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How to Edit PDF in SharePoint Online?

With the increasing use of SharePoint as a platform for digital document management, many users are wondering how to edit PDFs in SharePoint Online. This article will provide a comprehensive guide to help you get started.

First, you need to understand that SharePoint is a document management platform, so it is not the same as an Office application such as Word or Excel. SharePoint provides an intuitive and powerful way to store, organize, and share documents, but it does not have the same editing capabilities as an Office application. Therefore, it is important to understand what is possible with SharePoint when it comes to PDF editing.

What Can You Do With SharePoint for Editing PDFs?

SharePoint Online provides a number of powerful tools for editing PDFs. You can easily open and view PDF files, as well as add comments and annotations. You can also edit the text of the document, using the built-in text editor. Additionally, you can add images and other content, such as shapes, text boxes, and tables.

SharePoint also provides the ability to convert PDFs to other formats, such as Word and Excel. This can be done in a few simple steps, and the converted files will retain the same formatting as the original PDF. Additionally, you can use SharePoint to compress large PDFs, making them easier to share.

How to Edit PDF in SharePoint Online?

Step 1: Upload the PDF File

The first step is to upload the PDF file to your SharePoint site. To do this, navigate to the library where you want to store the file and click the “Upload” button at the top of the page. You can then select the file from your computer and click the “Open” button to upload it to SharePoint.

Step 2: Edit the PDF

Once the PDF is uploaded, you can open it in the browser and make any necessary edits. You can use the built-in text editor to edit the text, and you can also add images and other content. Additionally, you can add comments and annotations, or convert the PDF to other formats.

Step 3: Save the Updated PDF

Once you are done editing the PDF, you can save the changes by clicking the “Save” button at the top of the page. This will save your changes to the SharePoint document library. You can then easily share the updated PDF with others.

Additional Tips for Editing PDFs in SharePoint Online

1. Use the Built-in Text Editor

The built-in text editor in SharePoint Online makes it easy to quickly make changes to the text of a PDF. You can select text, add new text, or delete text with just a few clicks. Additionally, you can copy and paste text from other sources. This is a great way to quickly make changes to PDFs without having to retype the entire document.

2. Use the Comments and Annotations Feature

SharePoint Online also provides a powerful comments and annotations feature that allows you to add comments and notes to a PDF. This can be a great way to collaborate with others on a PDF, and it makes it easy to track changes and provide feedback.

3. Use the PDF Conversion Feature

SharePoint Online also provides the ability to convert PDFs to other formats, such as Word and Excel. This can be a great way to make changes to a PDF without having to retype the entire document. The converted files will retain the same formatting as the original PDF.

4. Compress Large PDFs

SharePoint Online also provides the ability to compress large PDFs, making them easier to share. To do this, navigate to the library where the PDF is stored and click the “Compress” button at the top of the page. You can then select the file and click the “Compress Now” button to reduce the size of the PDF.

Conclusion

Editing PDFs in SharePoint Online is easy and intuitive. With the built-in text editor, comments and annotations feature, PDF conversion feature, and the ability to compress large PDFs, you can quickly and easily make changes to PDFs stored in SharePoint. With a few simple steps, you can get started editing PDFs in SharePoint Online.

Related Faq

What is Sharepoint Online?

Sharepoint Online is a cloud-based collaboration platform from Microsoft that enables users to store, share, and manage documents and other content in a secure and organized manner. It is part of the Microsoft Office 365 suite and provides users with access to shared documents, calendars, tasks, and other content stored in a centralized repository. Sharepoint Online also provides features such as document sharing, workflow, and task management, as well as the ability to customize the user experience through web parts, themes, and other customization options.

Sharepoint Online also provides users with the ability to edit PDF documents in the browser. Users can open, edit, and save PDF documents directly in Sharepoint Online, making collaboration and document management easier and more efficient.

How to Edit PDF in Sharepoint Online?

Editing PDF documents in Sharepoint Online is a simple process. First, users have to open the PDF document in Sharepoint Online. Then, they can use the editing tools available in the browser to make changes to the document. Once the changes have been made, users can save the document back to Sharepoint Online.

Sharepoint Online also provides users with the ability to add and edit annotations to PDF documents. Annotations are notes that can be added to a PDF document to provide additional information or to mark up certain sections. Annotations can be added using the annotation toolbar in the browser or through the annotation panel in the browser. Annotations can be edited, deleted, or moved around the document as needed.

What are the Benefits of Editing PDF in Sharepoint Online?

Editing PDF documents in Sharepoint Online provides users with the ability to collaborate more efficiently and securely. By storing the documents in the cloud, users can access the documents from any device with an internet connection, making it easier for teams to work together on documents. Additionally, Sharepoint Online provides users with the ability to track changes and store versions of the document, which makes it easier to go back to a previous version if needed.

Sharepoint Online also provides users with the ability to control who has access to the documents, as well as the ability to control who can edit or view the document. This ensures that sensitive information is kept secure and that only authorized users can access the documents.

What are the Limitations of Editing PDF in Sharepoint Online?

One of the limitations of editing PDF documents in Sharepoint Online is that some of the more advanced features of PDF documents may not be available. This includes features such as form fields, embedded audio and video, and JavaScript. Additionally, some of the more advanced editing tools, such as the ability to create bookmarks or add comments, may not be available.

Another limitation of editing PDF documents in Sharepoint Online is that the documents can only be edited in the browser. This means that users are limited to the tools and features available in the browser, and cannot use a dedicated PDF editor to make changes to the document.

What Tools Are Available for Editing PDF in Sharepoint Online?

Sharepoint Online provides users with a range of tools for editing PDF documents. These tools include the ability to add annotations to the document, as well as the ability to add text and images. Additionally, users can use the editing tools in the browser to make changes to the document, such as adding or removing text, changing the font size, and more.

Sharepoint Online also provides users with the ability to track changes and store versions of the document, which makes it easier to go back to a previous version if needed. Additionally, users can control who has access to the documents and who can edit or view the document, ensuring that sensitive information is kept secure.

What is the Difference Between Sharepoint Online and Sharepoint On-Premise?

The main difference between Sharepoint Online and Sharepoint On-Premise is that Sharepoint Online is a cloud-based service, while Sharepoint On-Premise is an on-premise solution. Sharepoint Online runs in the cloud and is managed by Microsoft, while Sharepoint On-Premise is installed and managed by the user organization.

Sharepoint Online provides users with access to the latest features and updates from Microsoft, while Sharepoint On-Premise requires users to manually install and manage updates. Additionally, Sharepoint Online provides users with the ability to access and edit documents from any device with an internet connection, while Sharepoint On-Premise requires users to be connected to the organization’s network in order to access and edit documents.

Quick Look: Edit PDFs stored in SharePoint

Editing PDF documents in SharePoint Online is a great way to streamline collaboration, improve workflow, and make sure everyone has access to the same up-to-date information. With a few simple steps, you can easily open and edit PDFs in SharePoint Online, giving you the power to keep your documents organized and up-to-date. By taking advantage of the various tools available in SharePoint Online, you can more effectively manage and edit your PDFs.