How To Edit Pdf On Sharepoint?

Editing PDF documents on SharePoint can be a great way to collaborate with colleagues and clients on projects. It allows for easy sharing of documents and for anyone to make changes quickly and easily. In this guide, we’ll show you how to use SharePoint to edit PDFs, from setting up the document to making changes and saving it. With this knowledge, you’ll be able to make the most of SharePoint’s powerful features for editing PDFs and collaborating with others.

Editing PDF Files on SharePoint

SharePoint is a powerful business collaboration tool that allows users to store and share documents, as well as manage tasks, calendars, and contacts. It is also an ideal platform for editing PDF files. With SharePoint, you can easily modify existing PDF documents and create new ones from scratch. In this article, we’ll look at how to edit PDF files on SharePoint.

What is SharePoint?

SharePoint is a business collaboration platform developed by Microsoft. It allows users to store, organize, and share documents. It also provides tools for task management, calendar management, and contact management. SharePoint is a great platform for working with PDFs, as it provides tools for editing, creating, and managing PDFs.

How to Edit PDFs on SharePoint

There are several ways to edit PDFs on SharePoint. You can use the built-in functionality of SharePoint or use third-party apps. Let’s look at how to edit PDFs on SharePoint.

Using the Built-in Functionality of SharePoint

SharePoint has a built-in functionality for editing PDFs. To use it, open the PDF file that you want to edit, click on “Edit” in the top-right corner of the page, and then select “Edit Document”. This will open the editing window, where you can make changes to the PDF.

Using Third-Party Apps

In addition to the built-in functionality of SharePoint, you can also use third-party apps to edit PDFs on SharePoint. There are many apps available, such as PDF-XChange Editor and Adobe Acrobat Reader. These apps allow you to add comments, highlight text, insert images, and more.

How to Create a New PDF on SharePoint

Creating a new PDF on SharePoint is easy. To do this, open the SharePoint library where you want to create the PDF, click on “New” in the top-right corner of the page, and then select “Document”. This will open the Create Document window. Enter the title of the PDF, and then click “Create”. Once the document is created, you can start editing it.

Saving and Sharing PDFs on SharePoint

Once you have edited the PDF, you can save it on SharePoint. To save the PDF, click on “Save” in the top-right corner of the page, and then select “Save Document”. This will save the document to the SharePoint library. You can then share the document with other users by clicking on the “Share” button in the top-right corner, and then entering the email addresses of the users you want to share the document with.

Using Document Templates for PDFs on SharePoint

If you are creating a new PDF on SharePoint, you can use a document template to help you get started. To use a document template, open the SharePoint library where you want to create the PDF, click on “New” in the top-right corner of the page, and then select “Document Template”. This will open the Create Document Template window. Select a template and click “Create”. This will create a new document based on the template. You can then edit the document as you would any other PDF.

Creating Forms with PDFs on SharePoint

SharePoint also allows you to create forms with PDFs. To do this, open the SharePoint library where you want to create the form, click on “New” in the top-right corner of the page, and then select “Form”. This will open the Create Form window. Enter the title of the form, and then click “Create”. This will create a new form based on the template. You can then add fields to the form and edit the PDF as you would any other document.

How to Edit a PDF on SharePoint Mobile App

SharePoint also has a mobile app that you can use to edit PDFs on the go. To edit a PDF on the mobile app, open the SharePoint app, select the PDF file that you want to edit, and then click “Edit”. This will open the editing window, where you can make changes to the PDF.

Using the Version History Feature of SharePoint

SharePoint also has a version history feature that allows you to view and restore previous versions of documents. To access the version history, open the SharePoint library where the PDF is stored, click on the “Version History” button in the top-right corner of the page, and then select a version to view. This will open the version history window, where you can view and restore previous versions of the document.

Protecting PDFs on SharePoint

SharePoint also provides tools for protecting PDFs. You can use the built-in functionality of SharePoint to set permissions for who can view, edit, and share the PDF. You can also use third-party apps to set passwords for PDFs and encrypt them.

How to Open and View PDFs on SharePoint

In addition to editing PDFs on SharePoint, you can also open and view PDFs. To do this, open the SharePoint library where the PDF is stored, click on the PDF file, and then select “Open”. This will open the PDF in the SharePoint viewer, where you can view the PDF.

Related Faq

What is Sharepoint?

SharePoint is a web-based collaborative platform developed by Microsoft. It is designed to facilitate the sharing and collaboration of documents, information and ideas among multiple users in an organization. It can be used to store, organize, share and access information from any device. SharePoint also offers a variety of features and functions, such as document management, collaboration, workflow, and enterprise search. With SharePoint, users can easily access and manage documents, collaborate with colleagues, and quickly search for relevant information.

SharePoint is an enterprise-level platform that can be used to develop custom applications and websites. It is also used to build portals and intranets, which provide a single point of access to information and applications within an organization. SharePoint can also be used to build websites and portals for external customers, partners and suppliers.

How Can I Edit PDF on Sharepoint?

Editing a PDF on SharePoint is a relatively easy process. You can use the built-in PDF editor or a third-party application to make changes to your PDF. To edit a PDF on SharePoint, open the document library where the PDF is stored and click on the PDF file. You can then open the PDF in the built-in editor or a third-party application. Once you have made the changes to the PDF, save the document and it will be updated on SharePoint.

You can also use a third-party application to edit PDFs on SharePoint. There are a number of apps available that allow you to edit and annotate PDFs. These apps are typically integrated with SharePoint and allow you to make changes to the PDFs without leaving the SharePoint site. The changes can then be saved directly to the SharePoint site, ensuring that the PDFs are always up to date.

What Are the Benefits of Editing a PDF on Sharepoint?

Editing a PDF on SharePoint has many benefits, including improved collaboration and document control. By editing a PDF on SharePoint, multiple users can make changes to the same document in real-time, allowing for faster and more efficient collaboration. Additionally, any changes made to the PDF can be securely stored on the SharePoint site, giving you more control over who can access and edit the document.

SharePoint also makes it easier to share and collaborate on documents with colleagues, partners and customers. By editing a PDF on SharePoint, you can quickly and easily share the document with anyone who has access to the SharePoint site. Additionally, you can also use SharePoint to collaborate on documents with people outside of your organization, allowing for faster and more efficient collaboration.

What Are the Limitations of Editing a PDF on SharePoint?

While there are many benefits to editing a PDF on SharePoint, there are also some limitations. The built-in PDF editor is limited in its capabilities and is not suitable for more complex tasks, such as creating interactive forms or adding annotations to a PDF. Additionally, the built-in editor is only available in certain versions of SharePoint and may not be available in all versions.

Additionally, there are also limitations to using a third-party application to edit PDFs on SharePoint. While these applications are typically integrated with SharePoint, they may not have all of the features and capabilities of a dedicated PDF editor. Additionally, some of these applications may require additional setup or configuration before they can be used on SharePoint.

How Secure Is Editing a PDF on SharePoint?

Editing a PDF on SharePoint is generally secure and safe. SharePoint is an enterprise-level platform that is designed with security in mind and all data stored on SharePoint is encrypted. Additionally, SharePoint also has a number of security features, such as role-based security and access control, which limit who can access and edit documents on the platform.

When using a third-party application to edit PDFs on SharePoint, it is important to ensure that the application is secure. Many of these applications are integrated with SharePoint and use the same security protocols as SharePoint. Additionally, you should also ensure that the application is regularly updated to ensure that any security vulnerabilities are patched.

Can I Upload a PDF to SharePoint?

Yes, you can upload a PDF to SharePoint. To upload a PDF to SharePoint, open the document library where you want to store the PDF and click on the “Upload” button. This will open a dialog box where you can select the PDF file you want to upload. Once you have selected the PDF, click on the “Upload” button to upload the file to SharePoint.

Once the PDF is uploaded, you can open the document library and view the PDF. You can also edit the PDF on SharePoint using the built-in PDF editor or a third-party application. Additionally, you can also share the PDF with colleagues, partners and customers who have access to the SharePoint site.

Editing PDFs on SharePoint is an easy, fast, and efficient way to collaborate with colleagues, make changes to documents, and keep track of versions. With this knowledge, you can now easily edit PDFs on SharePoint with confidence and efficiency. Furthermore, you can save time, money, and effort when it comes to managing documents and collaborating with colleagues. So, what are you waiting for? Get started editing PDFs on SharePoint today and see for yourself the great results it can bring.