How To Enable Co Authoring In Sharepoint 2013?
Collaboration is key when it comes to working on projects, and Sharepoint 2013 offers an effective way to do so with its co-authoring feature. Co-authoring allows multiple users to edit the same document simultaneously, streamlining the collaboration process and allowing for a more efficient workflow. If you are looking to enable co-authoring in Sharepoint 2013, this guide will provide you with the steps to do so. So, get ready to take your collaboration to the next level!
Steps to Enable Co-Authoring in SharePoint 2013:
- Sign in to your SharePoint site and go to the document library.
- Click the Library tab and then select Library Settings.
- On the Library Settings page, select Versioning Settings.
- Under the Content Approval section, select Yes for the Require content approval for submitted items? option.
- Select Yes for the Create major and minor (draft) versions option.
- Under the Draft Item Security section, select the option that you want for the Who should see draft items in the context of co-authoring?.
- Click OK to save the changes.
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What is Co-Authoring in SharePoint 2013?
Co-authoring in SharePoint 2013 enables multiple users to simultaneously edit documents stored in a library. This feature helps to reduce the amount of time it takes to collaborate on a project and ensure that only the most up-to-date version of a document is used. Co-authoring in SharePoint 2013 also includes features such as versioning, document checking in and out, and concurrent editing.
Understanding Co-Authoring in SharePoint 2013
Co-authoring in SharePoint 2013 is a feature that allows multiple users to edit the same document at the same time, without having to check the document in and out of the library. This allows for faster collaboration on projects, as multiple users can simultaneously edit the document. Co-authoring also includes versioning, which allows users to save multiple versions of the same document, as well as check in and out of the document, which allows users to lock the document so that only they can edit it.
Enabling Co-Authoring in SharePoint 2013
In order to enable co-authoring in SharePoint 2013, you must first configure the library to enable it. To do this, open the library, click on the Library Settings button, and select Versioning Settings. On the Versioning Settings page, select the option to “Allow Multiple Users to Edit the Same Document Simultaneously”, then click on the OK button. This will enable co-authoring in the library.
Using Co-Authoring in SharePoint 2013
Once co-authoring is enabled in a library, users can start editing the same document simultaneously. To do this, the users must open the document in their respective web browsers. Once the document is open, the users can start making changes to the document. All users will be able to see the changes being made in real-time, as they are being made.
Saving Co-Authoring Documents in SharePoint 2013
When all users are finished making changes to the document, they must save the document in order for the changes to be applied. In order to save the document, the users must click on the Save button in the ribbon. This will save the document and apply the changes made by all of the users.
Checking in and out Co-Authoring Documents in SharePoint 2013
When users are editing a document in SharePoint 2013, they can check the document in and out of the library in order to ensure that only they are able to make changes to the document. To check in or out a document, a user must select the document and click on the Check In/Check Out button in the ribbon. This will lock the document and prevent other users from making changes.
Versioning Co-Authoring Documents in SharePoint 2013
Versioning is another feature of co-authoring in SharePoint 2013. This allows users to save multiple versions of the same document, which can then be used to revert back to an older version if needed. To enable versioning, go to the Versioning Settings page in the Library Settings, and select the option to “Create Major Versions”. This will enable versioning in the library.
Tracking Changes in Co-Authoring Documents in SharePoint 2013
When a document is co-authored in SharePoint 2013, users can track the changes that are being made in the document. To do this, the users must click on the “Review” tab in the ribbon, and then click on the “Track Changes” button. This will enable users to view who made what changes to the document.
Comparing Versions of Co-Authoring Documents in SharePoint 2013
When versioning is enabled in a library, users can compare different versions of the same document. This allows users to see what changes were made in each version, and to revert back to an older version if needed. To compare versions, select the document, click on the “File” tab in the ribbon, and then click on the “Version History” button. This will open a page that shows all of the versions of the document, and allows users to compare them.
Finding Co-Authors in SharePoint 2013
When a document is being co-authored in SharePoint 2013, users can view who the other authors of the document are. To do this, select the document and click on the “File” tab in the ribbon. This will open a page that shows all of the authors of the document.
Setting Permissions for Co-Authoring Documents in SharePoint 2013
When a document is being co-authored in SharePoint 2013, users can set permissions for who can edit the document. To do this, select the document, click on the “File” tab in the ribbon, and then click on the “Sharing” button. This will open a page that allows users to set permissions for who can edit the document.
Using Co-Authoring in Office Web Apps in SharePoint 2013
When Office Web Apps are enabled in SharePoint 2013, users can use co-authoring in the web apps. To do this, users must open the document in the web app, and then select the “Co-Authoring” button in the ribbon. This will allow multiple users to edit the document simultaneously.
Limitations of Co-Authoring in SharePoint 2013
Although co-authoring in SharePoint 2013 is a useful feature, there are some limitations that should be noted. For example, only certain types of documents can be co-authored, such as Word documents and PowerPoint presentations. Additionally, only certain web browsers are supported, such as Internet Explorer and Firefox.
Frequently Asked Questions
What is Co-Authoring in SharePoint 2013?
Co-authoring in SharePoint 2013 is a feature that allows multiple people to work on the same document simultaneously. This allows for a more efficient and collaborative work environment, as multiple users can make changes to documents in real-time. By enabling co-authoring in SharePoint 2013, users are able to share files and quickly see changes made by other users.
How to Enable Co-Authoring in SharePoint 2013?
To enable co-authoring in SharePoint 2013, users will first need to activate it in their document library. This can be done by opening the library settings, and then selecting “Advanced Settings”. From here, the “Co-authoring” option can be found, which can be set to “Yes” to enable co-authoring. Additionally, users can choose to “Require Check Out”, which will allow users to lock a document so that others cannot edit it.
What are the Benefits of Co-Authoring in SharePoint 2013?
The primary benefit of enabling co-authoring in SharePoint 2013 is the ability to collaborate with others quickly and easily. By enabling co-authoring, users can view and edit documents in real-time, which allows for a faster and more efficient workflow. Additionally, it allows multiple users to make changes to documents without having to constantly save and re-upload them.
Are there any Limitations with Co-Authoring in SharePoint 2013?
There are some limitations with co-authoring in SharePoint 2013. For example, it is only available with certain file types, such as Word, PowerPoint, and OneNote files. Additionally, it can be difficult to track changes made by different users, as the changes are not always clearly visible.
Can Co-Authoring be Turned Off in SharePoint 2013?
Yes, co-authoring can be turned off in SharePoint 2013. To do this, users can simply open the library settings and select “Advanced Settings”. Here, the “Co-authoring” option can be set to “No”, which will disable the feature. Additionally, users can choose to “Require Check Out” to make sure that other users cannot edit a document without permission.
How to do co-authoring in Sharepoint 2013
SharePoint 2013 allows users to collaborate and work together on documents, saving time and effort. Co-authoring allows multiple users to work on the same document, allowing for a more efficient workflow. Through this article we have discussed how to enable co-authoring in SharePoint 2013, by adding the ‘Co-authoring Settings’ feature to the library, and how to manage user access to the document. With this knowledge, you can now easily enable co-authoring in SharePoint 2013 and manage user access to documents. So go ahead, get creative and start collaborating, and make your work easier and more efficient!
