How To Move A Document Library In Sharepoint?
Moving a document library in SharePoint can be a complicated task. With the right guidance and resources, however, it can be done with relative ease. In this article, you will learn how to move a document library in SharePoint, the steps you need to take, and the tools available to help you. Whether you’re an experienced SharePoint user or new to the platform, this guide will provide you with the information you need to move your document library with confidence.
Moving a Document Library in SharePoint is a straightforward process. To move a document library in SharePoint:
- Navigate to the library you wish to move on a SharePoint site.
- Click the Library tab on the ribbon.
- Click the Library Settings button.
- Click the Save Library As link.
- Enter a new name for the library and select a new location, if desired.
- Click the OK button.
Your document library will now be moved to its new location.
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How to Move a Document Library in Sharepoint?
SharePoint is a powerful collaboration platform that allows users to store, organize, and share information quickly and securely. It can be used to create and manage document libraries, document sets, and other content. Moving a document library in SharePoint is a straightforward process that can be completed in a few steps.
Step 1: Log-in to SharePoint
The first step to moving a document library in SharePoint is to log in to the SharePoint site. You can do this by navigating to the URL for the site, typically in the format of https://yourcompanyname.sharepoint.com. Enter your credentials and click “Sign in” to gain access.
Step 2: Access the Document Library
Once you are logged in, you can access the document library by clicking on the “Sites” option in the left-hand navigation bar. This will take you to the “Sites Home” page, where you will see a list of all the available sites. Find the site for the document library you are trying to move and click it. This will take you to the document library in question.
Step 3: Move the Document Library
Once you are in the document library, click the “Actions” button and select “Move to” from the dropdown menu. This will open a window with a list of available locations to move the document library. Select the location of your choice and click “OK”. The document library will now be moved to the new location.
Step 4: Verify the Move
Once you have moved the document library, you can verify that the move was successful by navigating to the new location and verifying that the document library is present. You can also navigate back to the original location to ensure that the document library has been removed.
Step 5: Update Links
If the document library is linked to other sites or applications, be sure to update the links with the new location. This will ensure that the new location is accessible to everyone who needs access to the document library.
Step 6: Notify Users
Once the document library has been moved, it is important to notify users of the new location. This can be done by sending out an email or making an announcement in a team chat or on your company’s intranet.
Step 7: Monitor the Move
Once the document library has been moved, it is important to monitor the move to ensure that everything is working properly. This can be done by periodically checking for errors and verifying that users are able to access the document library from the new location.
Step 8: Troubleshoot Issues
If any issues arise during the move, it is important to troubleshoot them as soon as possible. Check the document library’s settings, the permissions, and the links to ensure that everything is set up correctly and that there are no issues preventing users from accessing the document library.
Step 9: Update Security Settings
If the document library has security settings, it is important to update them to reflect the new location. This will ensure that only authorized users will have access to the document library.
Step 10: Update Backup Settings
Finally, it is important to update the document library’s backup settings, if any, to reflect the new location. This will ensure that any changes made to the document library are backed up and can be restored if something goes wrong.
Related Faq
How to Move a Document Library in Sharepoint?
Answer 1: In order to move a Document Library in Sharepoint, the first step is to open the library in question. From the ‘Library Tools’ tab, select the ‘Library’ drop-down menu and then click ‘Open with Windows Explorer’. This will open the library as a folder in Windows Explorer. From there, navigate to the desired location on your computer and select the ‘Move to’ option from the ‘Organize’ drop-down menu. Finally, select the desired location and the library will be moved.
The second step is to open Sharepoint and select the ‘Site Settings’. On the ‘Site Settings’ page, select the ‘Documents and Lists’ option from the ‘Galleries’ section. On the ‘Documents and Lists’ page, select the ‘Create’ button from the ribbon and then select ‘Document Library’ from the drop-down menu. This will open the ‘Create Document Library’ page. Enter the name of the library and select the ‘Create’ button. The library will be created in Sharepoint.
How to Access a Document Library in Sharepoint?
Answer 2: In order to access a Document Library in Sharepoint, the first step is to navigate to the Sharepoint site and click on the ‘Documents’ link. This will open the ‘Documents’ page, which lists all of the Document Libraries on the site. From here, select the library that you wish to access and click on the ‘View’ button. This will open the library in question.
The second step is to select the ‘Library Tools’ tab from the top of the page. From here, you can access the library’s settings, view its contents, create documents, manage permissions and more. Additionally, you can use the ‘Actions’ drop-down menu to download the library’s contents or upload documents to it.
What is the Difference Between a Document Library and a Folder in Sharepoint?
Answer 3: The main difference between a Document Library and a Folder in Sharepoint is that a Document Library is a special type of list that is used to store and organize documents. It includes features such as version control, check-in/check-out, document workflow, and more. A Folder, on the other hand, is simply a container for documents that does not offer any of the same features as a Document Library.
In addition, a Document Library can be shared with other users, while a Folder cannot. This allows multiple users to collaborate on documents stored in a Document Library, while a Folder is limited to a single user. Furthermore, a Document Library can be accessed from any device, while a Folder is limited to the device that it is stored on.
What is the Benefit of Using a Document Library in Sharepoint?
Answer 4: One of the main benefits of using a Document Library in Sharepoint is that it offers a range of features that are not available in a regular folder. For example, it offers version control, which allows users to track different versions of a document. It also offers check-in/check-out, which prevents multiple users from editing the same document at the same time.
Furthermore, a Document Library can be shared with other users, allowing multiple users to collaborate on documents. Additionally, it offers document workflow, which allows documents to be routed to the appropriate users for approval. Finally, a Document Library can be accessed from any device, making it easy to access documents from any location.
What is the Difference Between a Library and a List in Sharepoint?
Answer 5: The main difference between a Library and a List in Sharepoint is that a Library is a special type of list that is used to store and organize documents, while a List is used to store and organize information. A Library includes features such as version control, check-in/check-out, document workflow, and more. A List, on the other hand, does not offer any of these features.
In addition, a Library can be shared with other users, while a List cannot. This allows multiple users to collaborate on documents stored in a Library, while a List is limited to a single user. Furthermore, a Library can be accessed from any device, while a List is limited to the device that it is stored on.
Moving your document library in Sharepoint is a great way to stay organized and maximize your productivity. It’s a relatively simple process that requires a few steps to complete. First, you need to create a new document library in Sharepoint, add the documents that you want to move, and then copy them to the new library. Once it is complete, you can delete the old library and ensure that all of your documents are in one place. With this simple process, you can move your document library in Sharepoint quickly and easily.
