How To Open A Sharepoint Site In Windows Explorer?

Are you having difficulty accessing a Sharepoint site in Windows Explorer? If you are new to the Sharepoint platform, it can seem like a daunting task to figure out how to open a Sharepoint site in Windows Explorer. Fortunately, it doesn’t have to be a daunting process — with a few simple steps, you can quickly and easily open a Sharepoint site in Windows Explorer. In this article, we will provide a step-by-step guide on how to open a Sharepoint site in Windows Explorer.

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How to Open a Sharepoint Site in Windows Explorer

SharePoint is a powerful and popular collaboration platform that allows users to share, store and manage documents and documents libraries easily. It is an integral part of many businesses, organizations, and educational institutions and is used daily by millions of users. But what if you need to access a SharePoint site from Windows Explorer? Here is a step-by-step guide on how to do just that.

Step 1: Log in to the SharePoint site

The first step is to log in to the SharePoint site. You can do this by entering the URL of the SharePoint site in your browser and then clicking on the “Sign in” link. This will bring up the SharePoint login page and you will need to enter your username and password to gain access to the site.

Step 2: Access the SharePoint Site Settings Page

Once you are logged in to the SharePoint site, you will need to access the Site Settings page. This can be done by clicking on the gear icon in the top right corner of the page. This will bring up a list of options and you will need to click on the “Site Settings” option.

Step 3: Activate the Open with Explorer Option

Once you are on the Site Settings page, you will need to scroll down to the “Site Actions” section and click on the “Open with Explorer” option. This will open the folder containing the files and documents that are stored in the SharePoint site.

Step 4: Open the SharePoint Folder in Windows Explorer

Once the folder is open, you will need to navigate to the folder that contains the documents and files that you need to access. You can do this by clicking on the folder icon in the top left corner of the page. This will bring up a list of folders that are stored in the SharePoint site and you can then select the one that you need.

Step 5: Access the Documents and Files

Once you have located the folder that contains the documents and files that you need to access, you can then open them by double-clicking on them. This will open the file in the corresponding application and you can then view or edit it as needed.

Step 6: Save Documents and Files

Once you have made the necessary changes to the documents or files, you can then save them by clicking on the “Save” button. This will save the changes to the SharePoint site and the documents or files will be accessible from the SharePoint site.

Step 7: Close the Windows Explorer

When you are finished with your work, you can then close the Windows Explorer by clicking on the “X” icon in the top right corner of the window. This will close the folder and you will be returned to the SharePoint site.

Step 8: Log out of the SharePoint Site

The last step is to log out of the SharePoint site. You can do this by clicking on the “Sign out” link in the top right corner of the page. This will end your session and you will be returned to the SharePoint login page.

Troubleshooting

1. Unable to Access the SharePoint Site

If you are unable to access the SharePoint site, you may need to reset your password. You can do this by clicking on the “Forgot your password?” link in the SharePoint login page. This will allow you to reset your password and gain access to the site.

2. File Not Opening in the Corresponding Application

If the file is not opening in the corresponding application, you may need to make sure that you have the right application installed. You can check this by right-clicking on the file and selecting “Open With” from the menu. This will bring up a list of applications that can open the file and you can then select the one that you need.

3. File Not Saving Properly

If the file is not saving properly, you may need to make sure that you have the correct permissions for the file. You can check this by right-clicking on the file and selecting “Properties” from the menu. This will bring up the file properties window and you can then click on the “Security” tab to view the permissions for the file.

Frequently Asked Questions

What is a Sharepoint Site?

A Sharepoint Site is a web-based collaboration and document management platform developed by Microsoft. It provides a secure, centrally managed and highly customisable environment for sharing and collaborating on documents, data and web content. Sharepoint Sites are used in businesses and organisations to improve collaboration, streamline processes and increase efficiency.

How Can I Open a Sharepoint Site in Windows Explorer?

To open a Sharepoint Site in Windows Explorer, open the Windows File Explorer and click the ‘Computer’ tab. Then, in the address bar, type the URL for the Sharepoint Site you wish to open. Once the correct URL is entered, the Sharepoint Site will open in the Windows File Explorer, allowing you to access, modify and share documents, data and web content.

What are the Benefits of Opening a Sharepoint Site in Windows Explorer?

Opening a Sharepoint Site in Windows Explorer allows users to access and manage documents, data and web content more efficiently. It also provides a secure and centralised environment for collaboration and sharing, allowing users to work together on projects with ease. In addition, Sharepoint Sites can be customised with advanced features such as version control and document versioning, allowing users to access and share the latest versions of documents quickly and efficiently.

Are There Any Risk Involved in Opening a Sharepoint Site in Windows Explorer?

When opening a Sharepoint Site in Windows Explorer, it is important to ensure that the URL is correct and secure. If an incorrect or unsecured URL is entered, it could lead to data loss or a security breach. Therefore, it is important to always verify the URL before entering it into the address bar in Windows File Explorer.

What are the System Requirements to Open a Sharepoint Site in Windows Explorer?

To open a Sharepoint Site in Windows Explorer, a computer must have Windows 7 or later installed. In addition, the computer must have internet access, as the Sharepoint Site will be accessed via the web. Finally, the user must be a member of the Sharepoint Site, with the correct permissions to access and modify content.

How to Open SharePoint in a Windows Explorer Folder | How to open sharepoint in file explorer

By following the steps outlined in this article, you can easily open SharePoint sites in Windows Explorer. This can be a great way to access documents and files stored on your SharePoint site more quickly and conveniently. It also offers more flexibility and control over how you interact with your SharePoint site. With a bit of practice, you’ll be a SharePoint pro in no time.