How To Open Attachment In Sharepoint List?

Are you having trouble opening an attachment in a SharePoint list? Don’t worry – we’ve all been there. Opening attachments in a SharePoint list can be tricky, especially if you’re not familiar with the platform. In this article, we’ll provide a step-by-step guide on how to open an attachment in a SharePoint list, so you can get back to work without any further delays.

How to Open Attachments in SharePoint List?

SharePoint is a powerful and user-friendly tool that allows businesses to store, manage, and share digital documents and files. It allows users to attach files to lists, and also to open those attachments directly from the list. In this article, we will explain how to open attachments in SharePoint list.

Overview of Opening an Attachment in SharePoint List

Opening an attachment in SharePoint list is a straightforward process. Once you have the list open, you can view the attachments in the list. When you click on an attachment, you will be able to open it in the associated application. The following steps provide a more detailed guide to opening attachments in SharePoint list:

Step 1: Locate the Attachment

The first step is to locate the attachment in the list. In most cases, attachments are located in the column where they were added. If the attachment is not visible, you may need to expand the column to view the attachment.

Step 2: Open the Attachment

Once the attachment is located, you can open it by clicking on it. This will open the attachment in the associated application. Depending on the type of attachment, you may be prompted to choose an application to open the attachment in.

Step 3: Download the Attachment

If you wish to download a copy of the attachment, you can do so by right-clicking on the attachment and selecting “Download”. This will download a copy of the attachment to your computer.

Step 4: View the Attachment Properties

If you would like to view the properties of an attachment, you can do so by right-clicking on the attachment and selecting “Properties”. This will open a window that displays the properties of the attachment, including the file name, type, size, and date modified.

Step 5: Add a Comment to the Attachment

If you would like to add a comment to an attachment, you can do so by right-clicking on the attachment and selecting “Add a Comment”. This will open a window where you can type in your comment. When you are finished, click “Save” to save the comment.

Step 6: Delete the Attachment

If you need to delete an attachment, you can do so by right-clicking on the attachment and selecting “Delete”. This will delete the attachment from the list.

Step 7: Share the Attachment

If you would like to share an attachment, you can do so by right-clicking on the attachment and selecting “Share”. This will open a window where you can select the people you would like to share the attachment with.

Step 8: Rename the Attachment

If you would like to rename an attachment, you can do so by right-clicking on the attachment and selecting “Rename”. This will open a window where you can enter a new name for the attachment.

Step 9: Copy the Attachment

If you would like to copy an attachment, you can do so by right-clicking on the attachment and selecting “Copy”. This will copy the attachment to the clipboard, where you can paste it into another list or folder.

Step 10: Move the Attachment

If you would like to move an attachment, you can do so by right-clicking on the attachment and selecting “Move”. This will open a window where you can select the list or folder you would like to move the attachment to.

Frequently Asked Questions

What is Sharepoint List?

Sharepoint List is a web-based application that allows users to store and share data and documents. It is used to create, edit, and manage lists of data, such as contacts, orders, and calendar events. It also allows users to collaborate with each other by sharing documents and providing access to different users. Sharepoint Lists can be used to manage tasks, track projects, and store information.

How to Open Attachment in Sharepoint List?

Opening an attachment in Sharepoint List is easy. First, select the item that contains the attachment from the list. Then, click the “Attachments” button located in the ribbon at the top of the list. This will open a window that displays all of the attachments associated with the item. To open the attachment, simply double-click it, and it will open in the program associated with the file type.

What Type of Files can be Attached to a Sharepoint List?

Sharepoint Lists support a wide range of file types, including Word, Excel, PowerPoint, PDF, and image files. Additionally, documents stored in Sharepoint can also be attached to a list. This allows users to store, share, and edit documents in a secure and collaborative environment.

What are the Benefits of Attaching Files to Sharepoint Lists?

Attaching files to Sharepoint Lists offers a variety of benefits. It allows users to store and share documents that are associated with a specific list item, making it easier to organize and manage data. Additionally, it allows users to collaborate on documents in real-time, eliminating the need to send documents back and forth via email. Finally, it allows users to quickly find and access documents that are associated with a list item.

What are the Limitations of Attaching Files to Sharepoint Lists?

There are a few limitations of attaching files to Sharepoint Lists. The size of the file that can be attached is limited to 250MB, and the number of attachments is limited to 20 per list item. Additionally, the list item must be saved before any attachments can be added to it. Finally, the same file cannot be attached to more than one list item.

SharePoint List Attachments | Enable or Disable Attachment in SharePoint List

In conclusion, opening an attachment in SharePoint List is a simple process that can be done quickly and easily. All you need to do is select the attachment from the list, click on it, and it will open in a new window. With this method, you can easily access the attachment without having to download it or save it to a local device. Now that you know how to open an attachment in SharePoint List, you can easily manage the attachments you need for your work.