How To Open Sharepoint Doc In Desktop App?

Do you need to open a SharePoint document in a desktop application? It can be a bit of a challenge if you don’t know the right steps. But don’t worry, this article will walk you through the process and provide you with the knowledge you need to quickly and easily open a SharePoint document in your desktop application of choice. So, read on and learn how to open SharePoint doc in desktop app in no time!

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How to Open SharePoint Doc in Desktop App

SharePoint is a powerful collaboration platform that enables teams to store and share documents, files, and data in a secure central repository. As a part of the Microsoft Office 365 suite of applications, SharePoint enables teams to collaborate on projects in real-time, track task progress and milestones, and take advantage of advanced search and data management tools.

The SharePoint Desktop App allows users to access documents stored in the cloud from their desktop, giving them the ability to open, edit, and save documents without the need for a web browser. In this article, we’ll explain the steps required to open a SharePoint document from a desktop app.

Step 1: Download the SharePoint Desktop App

The first step to open a SharePoint document from your desktop is to download the SharePoint Desktop App. The app is available for both Windows and Mac. To download the app, open your browser and navigate to the Microsoft Office 365 site.

Once you have arrived at the Microsoft Office 365 site, click the “Get Started” button and then click the “Download” button. This will download the installer package to your computer. Once the download is complete, double-click the installer package to begin the installation process.

Step 2: Sign in to Your SharePoint Account

Once the installation process is complete, the SharePoint Desktop App will open automatically. You will then be prompted to sign in to your SharePoint account. Enter your SharePoint username and password, and then click the “Sign In” button.

Once you have successfully signed in to your account, you will be taken to the SharePoint home page. From here, you can access all of the documents stored in your SharePoint account.

Step 3: Open a Document

To open a document from your desktop, click the “Documents” tab, and then click the “Open” button. This will open a dialog box that allows you to browse for the document you wish to open. Select the document you wish to open, and then click the “Open” button.

The document will then open in the SharePoint Desktop App, and you will be able to make any changes you wish. Once you have finished editing the document, click the “Save” button to save your changes.

Step 4: Sync the Document with SharePoint

Once you have finished making changes to the document, you will need to sync it with your SharePoint account. To do this, click the “Sync” button in the top right corner of the document window. This will upload the changes you have made to your SharePoint account.

The changes you have made will then be available to all users who have access to the document. This allows you to collaborate with other users in real-time, and ensure that everyone is working from the same version of the document.

Step 5: Share the Document with Others

Once you have finished editing the document, you can share it with other users. To do this, click the “Share” button in the top right corner of the document window. This will open a dialog box that allows you to enter the names or email addresses of the people you wish to share the document with.

Once you have entered the names or email addresses of the people you wish to share the document with, click the “Share” button. This will send an email to each person with a link to the document. They will then be able to click the link to open the document.

Step 6: Access the Document from Anywhere

Once you have shared the document with other users, they will be able to access it from anywhere with an internet connection. This allows teams to collaborate on projects in real-time, no matter where they are located. They will be able to view, edit, and save the document in the same way as if they were using the SharePoint Desktop App.

Step 7: Manage Document Access

In addition to sharing documents with other users, you can also manage the access levels of each user. To do this, click the “Manage Access” button in the top right corner of the document window. This will open a dialog box that allows you to set the access level for each user. You can choose from view-only, edit, or full access.

Once you have set the access level for each user, click the “Save” button to save your changes. This will ensure that each user is only able to access the document at the level you have set.

Step 8: Track Document Changes

SharePoint also allows you to track changes made to documents. To do this, click the “Track Changes” button in the top right corner of the document window. This will open a dialog box that allows you to view the changes that have been made to the document. You can also view who made each change, and when it was made.

This feature is useful for tracking changes to documents over time. It can also be used to ensure that all changes are accurate and that all users are working from the same version of the document.

Step 9: Create Alerts

SharePoint also allows you to create alerts that will notify you when a document is updated. To do this, click the “Create Alert” button in the top right corner of the document window. This will open a dialog box that allows you to specify the type of alert you wish to create.

Once you have selected the type of alert, click the “Create” button. This will create an alert that will be sent to you whenever a change is made to the document. This can help ensure that all users are aware of changes to the document as soon as they are made.

Step 10: View Document Activity

The SharePoint Desktop App also allows you to view the activity of a document. To do this, click the “Activity” button in the top right corner of the document window. This will open a dialog box that displays the activity of the document, including who accessed the document, when they accessed it, and what changes they made.

This feature is useful for tracking who has accessed a document, and what changes they have made. It can also be used to ensure that all users are working from the same version of the document.

Related Faq

How do I open a SharePoint doc in a desktop app?

The first step in opening a SharePoint document in a desktop app is to locate the document in the SharePoint site. Once you have located the document, you will need to select the “Open with” option from the drop-down menu. You can then choose the app you would like to open the document in. Depending on the type of document, you may be able to open it in Microsoft Word, Adobe Acrobat, or any other app that supports the type of document.

Once you have selected the app, the document will then open in the app, allowing you to make any changes or edits that you need. It is important to note that you may need to save the changes to the document within the app before they will be reflected in the SharePoint document.

How do I know if my app supports a SharePoint document?

In order to know if your app supports a SharePoint document, you will need to check the app’s documentation or website. Most apps will list the types of documents they are compatible with, so you can easily determine if the app you are using supports SharePoint documents.

You can also try opening the document in the app to see if it is compatible. If the document does not open, then it is likely not supported by the app. However, even if an app does not support a SharePoint document, you may still be able to open the document in another app that does.

How do I save a SharePoint document to my computer?

In order to save a SharePoint document to your computer, you will need to select the “Download” option from the document’s menu. Once you have clicked the “Download” option, a dialog box will appear allowing you to choose where you would like to save the document. Once you have selected the location, the document will then be downloaded to your computer.

It is important to note that the document will be saved in its original format. This means that if the document was originally a Microsoft Word document, for example, then it will be saved as a Microsoft Word document. You will then be able to open the document in the appropriate desktop app in order to make any changes or edits that you need.

How do I upload a document to SharePoint?

In order to upload a document to SharePoint, you will need to locate the folder you would like to upload the document to. Once you have located the folder, you will need to select the “Upload” option from the folder’s menu. A dialog box will appear, allowing you to select the document you would like to upload. Once you have selected the document, it will then be uploaded to SharePoint.

It is important to note that the document will be uploaded in its original format. This means that if the document was originally a Microsoft Word document, for example, then it will be uploaded as a Microsoft Word document. You can then access the document from the SharePoint folder in order to make any changes or edits that you need.

How do I share a SharePoint document with others?

In order to share a SharePoint document with others, you will need to locate the document in the SharePoint site. Once you have located the document, you will need to select the “Share” option from the drop-down menu. A dialog box will appear, allowing you to enter the email address of the person you would like to share the document with. Once you have entered the email address, the document will then be shared with that person.

It is important to note that the person you are sharing the document with will be able to view, edit, and download the document. Depending on your SharePoint settings, they may also be able to share the document with other people. It is important to be aware of these settings in order to ensure that your documents remain secure.

As you can see, it’s easy to open a SharePoint document in a desktop app. Just make sure you have the right permissions to access the document and you’re ready to go. With SharePoint, you can access and collaborate on documents from anywhere and anytime, making it a powerful tool for business and personal productivity. Thanks to the desktop app, you can now take your documents with you wherever you go.