How To Remove Direct Access To A Folder In Sharepoint?
If you’re trying to protect your SharePoint folders from unauthorized access, you’ve come to the right place. In this article, we’ll tell you how to remove direct access to a folder in SharePoint and keep your data secure. We’ll walk you through the steps for both the classic and modern SharePoint experiences, so you can easily decide which approach is best for your needs. So, let’s get started!
To remove direct access to a folder in Sharepoint, follow these steps:
- Open the library or folder in SharePoint that you want to restrict access to.
- Select the library or folder to open the Ribbon.
- Click on the “Shared With” button.
- Click on “Advanced” in the drop-down.
- Click on “Stop Inheriting Permissions” in the pop-up window.
- Click “OK” in the pop-up window to confirm changing the permission level.
How to Remove Direct Access to a Folder in SharePoint?
SharePoint is a great tool for organizing and sharing files with colleagues. There may be situations where you need to restrict direct access to a folder in SharePoint, such as when you need to keep sensitive information secure. In this article, we’ll explore how to remove direct access to a folder in SharePoint.
Understanding SharePoint Folder Permissions
When you add a folder to SharePoint, you can assign permissions to that folder. By default, the folder inherits the permissions from the parent. However, you can customize the permissions for the folder separately.
When a user has access to a folder, they can access it directly, without going through the parent folder. This is known as direct access. You can disable direct access to restrict users from accessing a folder directly.
Disable Direct Access for a Folder in SharePoint
To remove direct access to a folder in SharePoint, you’ll first need to open the folder and access the permissions page. To do this, go to the folder’s location in SharePoint and click on the “Permissions” button in the ribbon.
Next, you’ll need to click on the “Advanced” link at the bottom of the screen. This will open the Advanced Permissions page.
On the Advanced Permissions page, you’ll need to click on the “Stop Inheriting Permissions” link in the ribbon. This will break the inheritance, which will allow you to customize the permissions for this folder separately.
Assign Permissions to the Folder
Once you’ve broken the inheritance, you’ll need to assign permissions to the folder. To do this, click on the “Add” button in the ribbon and select the users, groups, or security groups that you want to assign permissions to.
Once you’ve selected the users and groups, you’ll need to select the permissions that you want to assign to them. You can assign either full control or read-only access to the folder.
Disable Direct Access
Once you’ve assigned the permissions to the users and groups, you’ll need to disable direct access. To do this, click on the “Settings” button in the ribbon and then click on the “Disable Direct Access” checkbox.
This will prevent users from accessing the folder directly. They will now have to go through the parent folder to access the folder.
Remove Permissions from the Folder
If you want to remove all permissions from the folder, you can do so by clicking on the “Remove All Permissions” link in the ribbon. This will remove all permissions from the folder and no one will be able to access it.
Revert Permissions to the Parent
If you want to revert the permissions back to the parent, you can do so by clicking on the “Revert Permissions” link in the ribbon. This will restore the permissions from the parent and the folder will be accessible to the users again.
Conclusion
Removing direct access to a folder in SharePoint is a simple process. You’ll need to break the inheritance, assign permissions to the folder, and then disable direct access. You can also remove all permissions from the folder or revert the permissions back to the parent.
Related Faq
What is Direct Access to a Folder in SharePoint?
Direct access to a folder in SharePoint is a type of access to a folder in a SharePoint site that allows users to directly access the contents of the folder without having to go through the SharePoint user interface. This type of access is different from the usual access that requires users to go through the SharePoint user interface to access the content.
The main advantage of direct access to a folder in SharePoint is that it allows users to quickly access the files without having to go through the SharePoint interface. This can be especially useful for users who need to quickly access a file or folder without having to search for it.
How Do I Remove Direct Access to a Folder in SharePoint?
Removing direct access to a folder in SharePoint is fairly straightforward. The first step is to navigate to the folder in question and open its properties. From there, click the ‘Advanced’ button and uncheck the ‘Allow direct access to this folder’ option. Once this option has been unchecked, users will no longer be able to directly access the folder.
The second step is to configure the permissions for the folder. This can be done by clicking the ‘Permissions’ button in the folder’s properties page. From there, the user can configure the permissions for the folder to ensure that only those users who should have access to the folder are allowed to access it.
What Are the Benefits of Removing Direct Access to a Folder in SharePoint?
Removing direct access to a folder in SharePoint has several benefits. First, it helps to ensure that only those users who should have access to the folder are able to access it. This helps to keep the data secure and restricts access to those who should not have access.
Second, it helps to improve the performance of the SharePoint site. Direct access to a folder can slow down the performance of the site due to the extra load that it causes on the server. By removing direct access to the folder, the server is able to focus on other tasks and not be bogged down by unnecessary requests for access to the folder.
What Are the Disadvantages of Removing Direct Access to a Folder in SharePoint?
Removing direct access to a folder in SharePoint can also have some disadvantages. One of the main disadvantages is that it can make it more difficult for users to access the files and folders in the SharePoint site. This is because the user will have to go through the SharePoint user interface in order to access the content.
Another disadvantage is that it can make it difficult to share files with other users. This is because the user will need to go through the SharePoint user interface in order to share the content. This can make it more difficult for users to quickly share files with other users.
Can I Restore Direct Access to a Folder in SharePoint?
Yes, it is possible to restore direct access to a folder in SharePoint. To do this, the user will need to navigate to the folder in question and open its properties. From there, the user can click the ‘Advanced’ button and check the ‘Allow direct access to this folder’ option. Once this option has been checked, users will be able to directly access the folder.
It is important to note that restoring direct access to a folder in SharePoint should only be done if it is absolutely necessary. This is because direct access can cause a significant performance impact on the SharePoint site and should only be used when absolutely necessary. It is always best to use the SharePoint user interface to access the content whenever possible.
Removing direct access to a folder in SharePoint is an important step in making sure that your organization’s data remains secure. With the right knowledge and tools, you can easily manage access to your folders and keep your data safe and secure. By following the steps outlined in this article, you can easily remove direct access to any folder in SharePoint and ensure that your organization’s data remains secure.
