How To Rename A Document In Sharepoint?

If you are looking to rename a document in Sharepoint, then you have come to the right place. Renaming documents in Sharepoint is actually quite simple and straightforward. In this article we will explain the steps to help you quickly and easily rename a document in Sharepoint. We will also provide some helpful tips and tricks to ensure that your document is properly renamed. So, let’s get started and learn how to rename a document in Sharepoint!

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How to Rename a Document in SharePoint

Renaming a document in SharePoint is a fairly simple process and can be done quickly and efficiently. In this article, we will discuss the steps you need to take to rename a document in SharePoint. We will also discuss how to rename documents in bulk, if you so choose. Read on for more information.

Step 1: Log into SharePoint

The first step to renaming a document in SharePoint is to log into your SharePoint account. You can use the same username and password you use to log into any other Microsoft account. Once you are logged in, you will be able to access all of the documents and files in your SharePoint library.

Step 2: Find the Document You Want to Rename

Once you are logged in, you will be able to find the document or folder you want to rename. You can use the search bar at the top of the page to search for the document or folder you want to rename. Alternatively, you can find the document or folder by navigating through the folders in your library.

Step 3: Rename the Document or Folder

Once you have found the document or folder you want to rename, you can click on the three dots to the right of it and then select “Rename.” A pop-up window will appear, allowing you to enter the new name you want to give the document or folder. Once you have entered the new name, click “Save” and the document or folder will be renamed.

Renaming Documents in Bulk

If you want to rename multiple documents or folders at once, you can use the “Bulk Edit” feature. To access this feature, select the documents or folders you want to rename by clicking the checkbox next to each one. Then, click on “Bulk Edit” on the top of the screen. You will then be able to rename the selected documents or folders at the same time.

Audit Logs

Once you have renamed a document or folder in SharePoint, it is important to note that the audit logs will reflect the changes you have made. This will allow you to track who made the changes and when they were made. This can be useful for compliance and tracking purposes.

Rename with PowerShell

SharePoint also allows you to rename documents or folders using PowerShell. This is a powerful command-line scripting language that can be used to automate tasks. If you are familiar with PowerShell, you can use it to rename any document or folder in your SharePoint library.

Rename with 3rd-Party Apps

If you want to rename documents or folders in bulk, you can also use third-party applications. There are many applications available that allow you to connect to your SharePoint library and rename documents or folders in bulk. This is often the most efficient way of renaming documents and folders in SharePoint.

Rename with Microsoft Graph API

If you want to automate the renaming of documents and folders, you can use the Microsoft Graph API. This is a powerful API that allows you to access and manage data in your SharePoint library. You can use the Microsoft Graph API to rename documents and folders in bulk, allowing you to automate the process.

Rename with Office 365 CLI

Another way to rename documents and folders in SharePoint is to use the Office 365 CLI. This is a powerful command-line tool that allows you to manage and automate tasks in Office 365. You can use the Office 365 CLI to rename documents and folders in SharePoint.

Rename with SharePoint Online Management Shell

The SharePoint Online Management Shell is a powerful scripting environment that allows you to manage and automate tasks in SharePoint. You can use the SharePoint Online Management Shell to rename documents and folders in SharePoint.

Rename with REST APIs

REST APIs allow you to access SharePoint data and make changes to it programmatically. You can use REST APIs to rename documents and folders in SharePoint. This is a powerful way to automate the renaming process.

Rename with Windows PowerShell

Windows PowerShell is a powerful command-line scripting language that can be used to manage and automate tasks in Windows. You can use Windows PowerShell to rename documents and folders in SharePoint.

Related Faq

What is SharePoint?

SharePoint is a web-based collaborative platform developed by Microsoft that is used for document and content management, as well as for website building. It allows users to store, organize, share, and access information from any device connected to the internet. SharePoint is used by organizations of all sizes, from small businesses to large enterprises.

SharePoint is also used to create websites, intranets, and extranets. It can be used to store documents, collaborate on projects, and share information with other users. Additionally, it can be used to create forms, surveys, and webpages.

How do I rename a document in SharePoint?

Renaming documents in SharePoint is a simple process that can be done in a few steps. First, go to the document you want to rename and click on it. Then, click the “Rename” button on the ribbon. A box will appear where you can enter the new document name. Once you’ve typed in the new name, click “Save” and the document will be renamed.

Another way to rename a document in SharePoint is to right-click on it and select “Rename” from the context menu. This will open a box where you can enter the new name. Once you’ve entered the new name, click “OK” and the document will be renamed.

What tips should I keep in mind when renaming documents in SharePoint?

When renaming documents in SharePoint, it’s important to keep a few tips in mind. First, make sure that you choose a name that accurately describes the document. This will help you and other users find the document more easily. Second, try to avoid using the same name for multiple documents. This will help you keep your documents organized. Finally, make sure that the name you choose is not too long. This will ensure that the document is easy to read and understand.

Additionally, it is important to remember that once you rename a document, the old name will no longer be associated with it. This means that any links or bookmarks that were pointing to the old name will no longer work. Therefore, it is important to update any links or bookmarks that point to the document before renaming it.

Can I rename multiple documents at the same time in SharePoint?

Yes, it is possible to rename multiple documents at the same time in SharePoint. To do this, select the documents you want to rename and then click the “Rename” button on the ribbon. A box will appear where you can enter the new document names. Once you’ve typed in the new names, click “Save” and the documents will be renamed.

You can also rename multiple documents using SharePoint’s “bulk rename” feature. To use this feature, select the documents you want to rename and then click the “bulk rename” button on the ribbon. This will open a dialog box where you can enter the new names for the documents. Once you’ve entered the new names, click “OK” and the documents will be renamed.

What are the benefits of renaming documents in SharePoint?

Renaming documents in SharePoint has several benefits. First, it makes it easier to find documents since they can be given more descriptive names. This can help improve collaboration and efficiency. Second, it can make documents easier to understand since they can be given names that accurately reflect their contents. Third, it can help keep documents organized since it is easier to group documents with similar names.

Finally, renaming documents can help keep links and bookmarks up-to-date since the old name will no longer be associated with the document. This means that any links or bookmarks pointing to the old name will no longer work, so it is important to update any links or bookmarks that point to the document before renaming it.

Can I rename folders in SharePoint?

Yes, it is possible to rename folders in SharePoint. To do this, go to the folder you want to rename and click on it. Then, click the “Rename” button on the ribbon. A box will appear where you can enter the new folder name. Once you’ve typed in the new name, click “Save” and the folder will be renamed.

It is also possible to rename multiple folders at the same time. To do this, select the folders you want to rename and then click the “Rename” button on the ribbon. This will open a box where you can enter the new names for the folders. Once you’ve entered the new names, click “OK” and the folders will be renamed.

Renaming a document in SharePoint is a simple and straightforward task that can be done in a few steps. It only takes a few minutes and can be done by anyone with access to SharePoint. With the help of this guide, you can easily rename any document in SharePoint and make sure that the correct file name is used. This will help ensure that the document is easy to find, and can be shared with anyone who needs it.