How To Restore Previous Version In Sharepoint?

Are you looking for a way to restore a previous version stored in Sharepoint? If so, you’ve come to the right place. In this article, we’ll walk you through the steps of restoring the previous version of a file stored in Sharepoint, so you can make sure you’re always up to date with the latest version. Whether you’re an IT professional or a casual user, this guide will provide you with the information you need to restore previous versions in Sharepoint. Let’s get started!

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How to Restore Previous Version in Sharepoint?

SharePoint has been a powerful tool for businesses for many years, allowing for easy collaboration and file sharing between teams. But what happens if you accidentally delete or overwrite something important? Fortunately, SharePoint has a powerful feature that allows users to restore previous versions of a document or list item.

Understanding SharePoint Version Control

SharePoint version control allows users to restore previous versions of a document or list item. Whenever a document or list item is modified, SharePoint creates a new version, preserving the previous version. Users can view the version history of an item and restore a previous version if necessary.

Version control is enabled by default on all SharePoint sites, and it can be configured to keep a certain number of versions. By default, SharePoint stores major and minor versions, but you can configure it to store only major versions or only minor versions.

Accessing Previous Versions

Restoring a previous version of a document or list item is easy. To view the version history of an item, open the item and click on the “View Versions” option. This will open a page displaying all the versions of the item. To view the difference between two versions, select the two versions and click “Compare”. To restore a previous version, select the version and click “Restore”.

Managing Version History

By default, SharePoint stores major and minor versions, but you can configure it to store only major versions or only minor versions. To do this, go to the “Versioning Settings” page of the document library or list and select the versioning method. You can also configure the number of versions to keep and the minimum length of time before a version is purged.

Using Version Control for Disaster Recovery

Version control can be used for disaster recovery in case of accidental deletion or overwriting of data. If a user accidentally deletes or overwrites a document or list item, they can restore the previous version from the version history. This can help minimize the damage caused by accidental deletion or overwriting of important data.

Benefits of Using Version Control

Using version control in SharePoint has several benefits. It allows users to restore previous versions of documents and list items easily. It also helps keep track of changes made to documents and list items. And it can help minimize the damage caused by accidental deletion or overwriting of data.

Conclusion

SharePoint version control is a powerful feature that allows users to restore previous versions of documents and list items. It is enabled by default, and it can be configured to store certain versions or to purge versions after a certain length of time. Version control can also be used for disaster recovery in case of accidental deletion or overwriting of data.

Related Faq

What is Sharepoint?

Sharepoint is a web-based application platform developed by Microsoft. It is used to store, organize, share and access information from any device. It provides tools for collaboration and content management, allowing users to access, manage, and share documents and data from any device. It also provides search and discovery tools that allow users to find content quickly and easily.

Sharepoint is used by businesses and organizations to facilitate collaboration, streamline processes, and improve communication. It is easy to use and can be customized to meet specific business needs.

How do I Restore Previous Version in Sharepoint?

Restoring a previous version of a file in Sharepoint is easy. First, open the file and click the “Version History” option. This will open a window that shows all the versions of the file, including the current and previous versions. Select the version you want to restore and click “Restore.” The file will be replaced with the version you selected.

Additionally, Sharepoint allows you to restore multiple versions at once. To do this, select all the versions you want to restore and click “Restore.” All of the selected versions will be restored, overwriting any existing versions. Be sure to check the versions you are restoring to make sure you are restoring the correct versions.

What is Version History?

Version history is a feature in Sharepoint that allows users to view and manage previous versions of a file. It keeps track of all the versions of a file, including the current version and all previous versions. Version history is a useful tool for tracking changes to a file, as well as recovering from any unwanted changes.

Version history can be accessed by opening the file and clicking the “Version History” option. This will open a window that displays all the versions of the file, including the current and previous versions. From this window, you can select the version you want to restore and click “Restore.”

What is the Difference Between a Major and Minor Version?

In Sharepoint, a major version is a version of a file that is published or approved by the site administrator. A minor version is a version that is not published or approved, but is saved as a draft. Major versions can be accessed by all users, while minor versions are only available to the user who saved them.

Major versions are tracked in version history, so users can view and restore any previous major version. Minor versions are not tracked in version history, so they cannot be restored. However, users can manually recover minor versions by downloading a copy of the file and comparing it to the current version.

What is the Difference Between Restoring and Reverting?

In Sharepoint, restoring and reverting are two different ways of undoing changes to a file. Restoring replaces the current version of a file with a previous version from version history. Reverting applies changes from a previous version to the current version, but does not replace the current version.

Restoring is useful when you want to completely replace the current version of a file and all its changes. Reverting is useful when you want to undo specific changes from a previous version, but keep the current version of the file.

How Do I Know Which Version to Restore?

When restoring a previous version of a file in Sharepoint, it is important to select the correct version. To do this, open the file and click the “Version History” option. This will open a window that displays all the versions of the file, including the current and previous versions. From this window, you can view the details of each version, such as the date it was saved and who saved it.

It is also important to check the contents of the file before restoring it. To do this, open each version and compare its contents to the current version. This will help ensure that you are restoring the correct version and that there are no unwanted changes.

How to Restore a Previous Version of a file in SharePoint Online – Microsoft Office 365 Tips

Restoring a previous version in SharePoint is a quick and simple process that can help you protect your files and data against corruption or accidental changes. By following the steps outlined in this article, you can easily restore the previous version of a file or folder in SharePoint. This will help ensure that your files and data remain secure and accessible. With the right tools, you can easily and quickly recover the version of your SharePoint files that you need.