How To Restore Sharepoint File To Previous Version?

Have you ever had a SharePoint file that you wish you could restore to an earlier version? We’ve all been there! Although it may seem daunting, restoring a file to an earlier version is actually quite easy. In this guide, we’ll walk you through the process of how to restore a SharePoint file to its previous version. With just a few simple steps, you’ll be able to restore your file and get back to work in no time!

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How to Restore SharePoint Files to Previous Version

Restoring files to a previous version can be helpful when you need to undo changes that have been made to a file, or if you accidentally deleted a file. SharePoint Online, part of Microsoft Office 365, provides a way to restore a file to a previous version. This article will explain how to restore SharePoint files to a previous version.

Checking Version History

The first step to restoring a file to a previous version is to check the version history. This can be done by opening the file in the SharePoint library. Once you have the file open, click on the “More” ribbon tab and select “Version History”. This will open a window that shows all the previous versions of the file.

In the version history window, you can see the date the file was last modified and the version number. You can also see who last modified the file and what changes were made. If you find that you need to restore the file to a previous version, you can do so by clicking on the version number of the version you wish to restore.

Restoring the File

Once you have clicked on the version number of the version you wish to restore, a new window will open with the version details. In this window, you can see the date the version was created and the person who created the version. You can also see the changes that were made between the current version and the version you are restoring.

If you are sure you want to restore the file to the previous version, click the “Restore” button. This will restore the file to the version you selected. You will be asked to confirm the restore before the file is restored.

Deleting Previous Versions

Once you have restored the file to a previous version, you may want to delete the current version and all subsequent versions. This can be done by clicking on the “More” ribbon tab and selecting “Manage Versions”. This will open a window with a list of all the versions of the file.

In the version list, you can select the versions you wish to delete by clicking the checkbox next to the version. You can then click the “Delete” button to delete the selected versions. You will be asked to confirm the deletion before the versions are deleted.

Shared Link Access

If you need to share the file with someone who does not have access to the SharePoint library, you can create a shared link. This will allow the person to access the file without having to log in to the SharePoint library. To create a shared link, click on the “More” ribbon tab and select “Share”. This will open a window where you can create a shared link.

You can choose to allow anyone with the link to access the file, or you can limit access to certain people. You can also set an expiration date for the link. Once you have set the link up, click the “Share” button to create the link.

Downloading Files

If you need to download the file, you can do so by clicking on the “More” ribbon tab and selecting “Download”. This will download the file to your computer. You can then open the file with the appropriate program and view or edit the file.

Restoring a Deleted File

If you have accidentally deleted a file or need to restore an older version of a file, you can do so by clicking on the “Recycle Bin” icon at the top of the SharePoint library. This will open the Recycle Bin where you can see all the files that have been deleted from the library. You can then select the file or version you wish to restore and click the “Restore” button.

Audit Logs

SharePoint Online also provides audit logs, which can be used to track changes made to files and libraries. To view the audit logs, click on the “Settings” icon at the top of the SharePoint library and select “Audit Logs”. This will open a window with a list of all the events that have occurred in the library, including changes to files, such as when a file is created, modified, or deleted.

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Recovering Files with PowerShell

SharePoint Online also provides the ability to recover files with PowerShell. This can be done by using the Restore-SPODeletedFile cmdlet. This cmdlet can be used to restore a file from the recycle bin to its original location. You can also use the cmdlet to restore a file to a previous version.

SharePoint Online Site Recovery

SharePoint Online also provides a way to recover a site if the site is accidentally deleted or corrupted. This can be done by using the SharePoint Online Site Recovery feature. This feature will allow you to restore the site to its previous state, including all files and settings.

Restore SharePoint Content with Third-Party Tools

If you need to restore SharePoint content that is no longer available in SharePoint Online, there are third-party tools that can help. These tools can be used to restore deleted files, recover old versions of files, and recover data from corrupted databases. Be sure to research the third-party tool thoroughly before using it.

Backup and Restore SharePoint Files

In addition to restoring files to a previous version, it is also important to regularly back up your SharePoint files. This can be done by using a third-party backup solution or by using the built-in backup and restore feature of SharePoint Online. Regular backups will ensure that your files are safe and can be restored in the event of data loss or corruption.

SharePoint Online File Synchronization

SharePoint Online also provides the ability to synchronize files with other devices. This can be done by using the SharePoint Online File Synchronization feature. This feature will allow you to keep your files up-to-date across all devices, including desktops, laptops, phones, and tablets.

SharePoint Online File Sharing

SharePoint Online also provides the ability to share files with other users. This can be done by using the SharePoint Online File Sharing feature. This feature will allow you to securely share files with other users, including external users, without leaving the SharePoint library.

Related Faq

What is SharePoint?

SharePoint is a web-based collaborative platform that integrates with Microsoft Office. It is primarily used for document and file management, but can also be used for managing and sharing information, creating websites, and storing data in a central location. SharePoint allows users to access and share information from any device with an internet connection.

SharePoint is a popular platform for businesses, as it provides an easy way for teams to collaborate, with features such as document sharing, version control, and task management. It is also highly customizable, allowing businesses to tailor the platform to fit their specific needs.

How do I restore a SharePoint file to a previous version?

Restoring a SharePoint file to a previous version is simple. First, open the file in the appropriate application, such as Microsoft Word or Excel. Then, select the “File” tab, followed by the “Info” tab. In the “Info” tab, select “Version History”. This will bring up a list of all the versions of the file.

To restore the file to a previous version, select the “Restore” button next to the desired version. The file will then be restored to the selected version. It is important to note that restoring to a previous version will overwrite the current version, so it is important to make sure that the desired version is selected before proceeding.

What happens if I accidentally restore the wrong version of a file?

If a user accidentally restores the wrong version of a file, it is possible to recover the most recent version of the file. To do this, open the file in the appropriate application and select the “File” tab, followed by the “Info” tab. In the “Info” tab, select “Version History”. This will bring up a list of all the versions of the file.

To recover the most recent version of the file, select the “Restore” button next to the most recent version. This will restore the file to the most recent version, prior to the accidental restoration of the wrong version. It is important to note that this will overwrite the version that was restored in error, so it is important to make sure that the most recent version is selected before proceeding.

Can I view a list of files that have been restored to a previous version?

Yes, it is possible to view a list of files that have been restored to a previous version. To do this, open the SharePoint site, then select “Site Contents” and “Recycle Bin”. This will bring up a list of all the items that have been deleted from the site.

In the “Recycle Bin”, select “Restore to Version”. This will bring up a list of all the files that have been restored to a previous version. It is important to note that this list will not include files that have been deleted from the site, only those that have been restored to a previous version.

How long do SharePoint files remain in the Recycle Bin?

SharePoint files remain in the Recycle Bin for 93 days after they are deleted. After this period, they are permanently deleted and cannot be restored. It is important to note that this time period is not affected by restoring files to a previous version.

It is also important to note that the Recycle Bin is emptied automatically on a regular basis, meaning files can be deleted before the 93 day period has expired. To prevent files from being deleted prematurely, it is important to regularly check the Recycle Bin and restore any deleted files as soon as possible.

How do I restore a SharePoint file from the Recycle Bin?

Restoring a SharePoint file from the Recycle Bin is simple. First, open the SharePoint site, then select “Site Contents” and “Recycle Bin”. This will bring up a list of all the items that have been deleted from the site.

To restore the file, select the “Restore” button next to the desired file. The file will then be restored to its original location. It is important to note that restoring a file from the Recycle Bin will overwrite any existing version of the file, so it is important to make sure that the desired file is selected before proceeding.

Restoring a SharePoint file to a previous version is a simple task, but it can be time-consuming if you don’t know how to do it. By following the steps outlined in this article, you can easily restore your SharePoint file to a previous version in no time. Remember, if you are ever in doubt, there are plenty of resources online to help you restore your SharePoint files. With a little patience, you can quickly restore your SharePoint files to a previous version and keep your work safely stored.