How To Save An Email In Sharepoint?

Do you need to save an email in Sharepoint? You’re in luck! It is a convenient way to quickly store and access emails in a secure platform. In this article, we will cover the steps to help you save an email in Sharepoint. You will learn how to save emails in Sharepoint and how to access them when needed. We will also discuss the advantages of using Sharepoint to store your emails. So, let’s get started!

How To Save an Email in SharePoint?

SharePoint is an online document storage platform that allows you to store, manage and share documents and other information with colleagues and external partners. It can be used to store emails, making it easier to share emails with others and access them quickly. In this article, we will explain how to save an email in SharePoint.

Step 1: Access the SharePoint Site

The first step is to open your web browser and navigate to the SharePoint site. You will need to log in with your username and password. Once you are logged in, you will be able to access the SharePoint site.

Step 2: Create a Site or Library

Next, you will need to create a site or library. To do this, click on the “Create” icon or link and select “Site” or “Library” from the menu. You will be prompted to enter a name and description for the site or library. Once you have entered the necessary information, click the “Create” button.

Step 3: Upload and Save the Email

Once you have created the site or library, you will need to upload the email. To do this, click on the “Upload” icon or link and select the file containing the email. You will be prompted to enter a file name and description. Once you have entered the necessary information, click the “Upload” button. The email will then be uploaded and saved in the site or library.

Step 4: Create a Folder to Store the Email

If you wish to store the email in a specific folder, you can create a folder to store the email. To do this, click on the “New Folder” icon or link and enter a name for the folder. Once you have entered the necessary information, click the “Create” button.

Step 5: Move the Email to the Folder

Once you have created the folder, you can move the email to the folder. To do this, click on the email and select “Move To” from the menu. Select the folder that you want to move the email to and click the “Move” button.

Step 6: Share the Email with Others

You can share the email with others by selecting the “Share” option from the menu. You will be prompted to enter the names or email addresses of the people that you want to share the email with. Once you have entered the necessary information, click the “Share” button.

Step 7: View the Email

Once you have shared the email, you can view it by clicking on the “View” icon or link. The email will open in a new window and you can read it or print it.

Step 8: Edit the Email

If you wish to edit the email, click on the “Edit” icon or link. This will open the email in a text editor, where you can make changes to the text. Once you have made the changes, click the “Save” button.

Step 9: Delete the Email

If you wish to delete the email, click on the “Delete” icon or link. You will be prompted to confirm the deletion. Once you have confirmed the deletion, the email will be permanently deleted from the SharePoint site.

Step 10: View the Email History

You can view the history of the email by clicking on the “History” icon or link. This will open a window that displays a list of all the changes that have been made to the email, including who made the changes and when they were made.

Related Faq

What is Sharepoint?

Sharepoint is a Microsoft collaboration platform that enables organizations to store, manage, and share documents and data. It is a web-based application that can be used for document storage, collaboration, and task management. It is used by many organizations and businesses across the world to organize and manage their data.

Sharepoint is a powerful tool that can be used to store and organize emails, documents, and other data. It is an excellent way to store and manage important information in an organized and secure manner.

How to Save an Email in Sharepoint?

Saving an email in Sharepoint is a simple process. First, open the email you wish to save and select “Save as” from the File menu. Select “Sharepoint” as the save location, then choose the folder where you wish to save the email. Finally, click “Save” to save the email in the selected folder.

When saving the email, you can also choose to add tags and metadata to make the email easier to organize and find. This will help keep your emails organized and make it easier to find the information you are looking for.

What are the Benefits of Saving an Email in Sharepoint?

Saving emails in Sharepoint provides many benefits. It is a secure way to store emails, as the data is stored in the cloud and protected by multiple layers of security. It also allows for easy sharing of emails with other users in your organization, as well as easy searching and sorting of emails. Additionally, emails stored in Sharepoint are easily accessible from anywhere, making it a great way to store and access emails.

Saving emails in Sharepoint also allows for better collaboration and communication between team members. Storing emails in a central repository makes it easier to share information with other members of your team and keep everyone on the same page.

What are the Different Ways to Save an Email in Sharepoint?

There are several ways to save emails in Sharepoint. The most common way is to use the “Save as” feature from the File menu in your email client. This allows you to select “Sharepoint” as the save location and choose the folder where you want to store the email. You can also use the Sharepoint web interface to upload emails directly to your Sharepoint site.

Additionally, you can use a third-party application to save emails to your Sharepoint site. This allows you to save emails directly from your email client, without having to go through the Sharepoint web interface. This is a great option if you are looking for a more streamlined way to save emails to Sharepoint.

How Do I Find Saved Emails in Sharepoint?

Finding saved emails in Sharepoint is easy. In the Sharepoint web interface, select the folder where you saved the email. The email will be listed in the folder, along with any other documents or data stored in the folder. You can also use the search function to quickly find the email by searching for keywords or the email address of the sender.

If you have added tags or metadata to your emails, you can also use these to quickly find specific emails. You can use the “Advanced Search” feature to search for emails by specific tags or metadata. This makes it easy to find emails that have been saved in Sharepoint.

What are the Different File Types That Can be Saved in Sharepoint?

Sharepoint supports a variety of file types, including documents, spreadsheets, presentations, images, videos, and audio files. Additionally, Sharepoint also supports various email file types, such as .PST, .MSG, and .EML. Emails saved in Sharepoint can also be opened and viewed in the web interface, allowing you to easily view and manage your emails in Sharepoint.

Sharepoint also supports various other file types, such as PDF, HTML, and XML files. You can also create and save custom file types in Sharepoint, making it a great solution for storing and managing any type of file.

How to save emails with ALL attachments into a SharePoint List using power automate (flow)

In conclusion, saving an email in SharePoint is an easy and efficient way to store and organize emails. By following the steps outlined in this article, you can quickly and easily save any email to your SharePoint library. Doing so will help keep your emails organized and help you to quickly find and access them when needed.