How To Sync Sharepoint To File Explorer?

Are you looking for a way to access your SharePoint documents quickly and easily? Syncing SharePoint to File Explorer is a great solution! In this article, we’ll walk you through the steps of syncing SharePoint to File Explorer so that you can easily access your SharePoint files from your computer. We’ll explain how to link your SharePoint site to File Explorer and how to customize the sync settings for the best user experience. Read on to learn how to sync SharePoint to File Explorer.

How to Sync Sharepoint to File Explorer?

Syncing SharePoint with File Explorer allows users to more easily access and collaborate on documents stored in SharePoint from their computers. With this feature, any changes made in documents stored in SharePoint will be reflected in File Explorer. It eliminates the need to manually download and upload documents in File Explorer. This guide provides step-by-step instructions on how to sync SharePoint with File Explorer.

1. Sign In to SharePoint

First, you will need to sign in to SharePoint. You can do this by navigating to the SharePoint website and entering your username and password. Once you are logged in, you will be taken to the SharePoint homepage.

2. Access the Sync Settings

Once you are logged in, you need to access the sync settings. This can be done by clicking on the ‘Settings’ icon in the top right corner of the page. You will then be taken to the Settings page, where you can select the ‘Sync’ tab.

3. Enable Sync

On the Sync page, you will need to click on the ‘Enable Sync’ button. This will enable the sync feature and allow you to sync SharePoint documents with File Explorer. Once you have enabled the sync feature, you will be taken back to the SharePoint homepage.

4. Access the Documents Library

Once you have enabled the sync feature, you will need to access the Documents Library. This can be done by clicking on the ‘Documents’ tab on the left-hand side of the page. You will then be taken to the Documents Library, where you can view all of the documents stored in SharePoint.

5. Select Documents to Sync

Once you are in the Documents Library, you will need to select which documents you want to sync with File Explorer. This can be done by clicking on the checkbox next to the document you want to sync. You can select multiple documents or folders. Once you have selected the documents, click on the ‘Sync’ button at the top of the page.

6. Confirm the Sync Settings

Once you have clicked on the ‘Sync’ button, you will be taken to a page where you can confirm the sync settings. This page will show you a list of all of the documents and folders that you have selected to sync, as well as the sync options. Make sure that all of the settings are correct and then click on the ‘Sync Now’ button.

7. Monitor the Sync Progress

Once you have clicked on the ‘Sync Now’ button, the documents and folders will begin syncing to File Explorer. You can monitor the sync progress by clicking on the ‘Sync Progress’ tab. This page will show you the progress of the sync and will indicate when the sync is complete.

8. Access the Documents in File Explorer

Once the sync is complete, you can access the documents in File Explorer. This can be done by navigating to the ‘My Documents’ folder in File Explorer. You will then be able to view all of the documents and folders that you have synced from SharePoint.

9. Make Changes to Documents in File Explorer

Once you have accessed the documents in File Explorer, you can make changes to the documents directly. Any changes you make will be automatically synced to SharePoint, ensuring that everyone has access to the latest version of the document.

10. Unsync Documents

If you no longer need a document to be synced with File Explorer, you can unsync it. This can be done by going to the Sync page in SharePoint and clicking on the ‘Unsync’ button next to the document. This will remove the document from File Explorer, but it will remain in SharePoint.

Related Faq

What is Sharepoint?

Sharepoint is a web-based application that provides a secure platform to store, organize, share, and access information from almost any device. It is a collaboration tool designed to help teams and organizations manage documents, create websites, and collaborate with each other. Sharepoint is integrated with Microsoft Office 365, making it an ideal solution for businesses that use Office 365.

Sharepoint also offers a wide range of features, such as document versioning, document management, workflow automation, and team collaboration. It is a powerful tool that can help teams and organizations become more productive and efficient.

How to Sync Sharepoint to File Explorer?

Syncing Sharepoint to File Explorer is a simple process that requires just a few clicks. First, you need to open File Explorer and select the “Computer” tab. Next, you will need to select the “Add a network location” option from the menu. This will open a new window where you will be able to enter the URL of the Sharepoint site you want to sync. Once you have entered the URL, click “Next” and follow the instructions to complete the setup.

Once you have completed the setup, you will be able to access the Sharepoint site’s documents and folders directly from File Explorer. You can use the File Explorer to open documents, upload new documents, and even share documents with other users. Syncing Sharepoint to File Explorer is an easy and convenient way to access your Sharepoint documents and folders.

What are the Benefits of Syncing Sharepoint to File Explorer?

Syncing Sharepoint to File Explorer offers several benefits. First, it allows users to easily access their documents without having to log into the Sharepoint site. This can be especially useful for users who are on the go and need to access documents quickly. Additionally, it provides an easy way to share documents with other users, as well as a secure way to store and organize documents. Lastly, it allows users to use the File Explorer’s search feature to quickly find documents and folders.

Syncing Sharepoint to File Explorer also makes it easier to collaborate with other users. With the File Explorer, users can easily share documents with other users and make edits to documents in real-time. This allows teams and organizations to work together more efficiently and effectively.

What is Required to Sync Sharepoint to File Explorer?

In order to sync Sharepoint to File Explorer, you will need to have the latest version of Windows 10 installed. Additionally, you will need to have an active Office 365 subscription and have access to the Sharepoint site you wish to sync. You will also need to have the correct permissions to access the Sharepoint site.

In addition to the technical requirements, you will need to have a basic understanding of how to use the File Explorer. You will also need to be familiar with the Sharepoint site you’re trying to sync, as this will help ensure that you are able to successfully sync the site.

Can You Sync Multiple Sharepoint Sites to File Explorer?

Yes, you can sync multiple Sharepoint sites to File Explorer. You will need to add each site individually to File Explorer, but once you have done this, you can access all of the sites from the same location. This makes it easy to switch between different sites without having to log in and out of each one.

When syncing multiple Sharepoint sites, it is important to make sure that you have the correct permissions to access each site. Additionally, you should ensure that you are familiar with the structure of each site, as this will help you navigate between them more easily.

What is the Difference Between Syncing Sharepoint and Connecting to Sharepoint?

Syncing Sharepoint to File Explorer allows you to access the Sharepoint site’s documents and folders directly from File Explorer. This makes it easy to open documents, upload new documents, and share documents with other users. Syncing also allows you to use the File Explorer’s search feature to quickly find documents and folders.

Connecting to a Sharepoint site is a different process that requires you to log into the Sharepoint site using your username and password. Once you have logged in, you can access the site’s documents and folders, but you will not be able to access them directly from File Explorer. Additionally, you will not have access to the File Explorer’s search feature.

Having a synced File Explorer with Sharepoint is a great way to keep your files organized and up-to-date. With a few easy steps, you can easily sync your files to Sharepoint and keep them updated in real-time. This way, you can access your files remotely and make sure they are always in sync. With these simple steps, you can have your Sharepoint and File Explorer fully synced in no time.