What Happens When A File Is Deleted In Sharepoint?

Have you ever wondered what happens when a file is deleted in SharePoint? You may have heard of SharePoint and know that it is a document management system, but what happens when you delete a file? This article will explore the process of file deletion in SharePoint and explain what it means for the file and the system.

What Happens When a File is Deleted in SharePoint?

When a file is deleted in SharePoint, the file is no longer accessible to users who have access to the file. The file is sent to the Recycle Bin, where it can either be restored or permanently deleted. Depending on the version of SharePoint and the site settings, the file may also be sent to a second-stage Recycle Bin.

Deleting a File

Deleting a file in SharePoint is easy and straightforward. To delete a file, simply select it in the SharePoint library or folder and either right-click on it or select the Delete option in the ribbon. The file will then be moved to the Recycle Bin, where it can be restored or permanently deleted.

Restoring a File

When a file is deleted in SharePoint, it can be restored from the Recycle Bin. To restore a file, simply select the file in the Recycle Bin and either right-click on it or select the Restore option in the ribbon. The file will then be restored to its original location in the library or folder.

Second-Stage Recycle Bin

Depending on the version of SharePoint and the site settings, deleted files may also be sent to the Second-Stage Recycle Bin. The Second-Stage Recycle Bin is typically used for larger files and for files that have been deleted for longer than a specified period of time. To restore a file from the Second-Stage Recycle Bin, simply select the file and either right-click on it or select the Restore option in the ribbon.

Permenantly Deleting a File

If a file is no longer needed, it can be permanently deleted from the Recycle Bin. To permanently delete a file, simply select the file in the Recycle Bin and either right-click on it or select the Delete option in the ribbon. The file will then be permanently deleted and no longer accessible to users who have access to the file.

Recovering a Deleted File

If a file is deleted in SharePoint and is not present in the Recycle Bin, it may still be possible to recover the file. Depending on the version of SharePoint and the site settings, deleted files may be retained in backups for a specified period of time. To recover a deleted file, contact your SharePoint administrator or IT department.

Restoring a Site

If a site is deleted in SharePoint, it may still be possible to restore the site. Depending on the version of SharePoint and the site settings, deleted sites may be retained in backups for a specified period of time. To restore a deleted site, contact your SharePoint administrator or IT department.

Retention Policy

SharePoint provides a Retention Policy feature that can be used to automatically delete files that are older than a specified period of time. The Retention Policy feature can be configured to delete files from the Recycle Bin after a specified period of time, or to delete files from the Second-Stage Recycle Bin after a specified period of time.

Audit Logs

SharePoint provides an Audit Logs feature that can be used to track user activity in the SharePoint environment. The Audit Logs feature can be used to track who deleted a file and when the file was deleted. To view the Audit Logs, simply select the file in the library or folder and select the Audit Logs option in the ribbon.

Data Loss Prevention

SharePoint provides a Data Loss Prevention (DLP) feature that can be used to detect and block sensitive information from being shared outside of the organization. The DLP feature can be configured to detect specific types of sensitive information and to prevent users from sharing the information outside of the organization.

Data Recovery

SharePoint provides a Data Recovery feature that can be used to recover deleted files. The Data Recovery feature can be used to recover deleted files from the Recycle Bin and from the Second-Stage Recycle Bin. To recover deleted files, simply select the file in the Recycle Bin or Second-Stage Recycle Bin and select the Data Recovery option in the ribbon.

Frequently Asked Questions

What is SharePoint?

SharePoint is a web-based collaboration tool that is part of the Microsoft Office Suite. It allows for the storage and sharing of documents, images, and other types of files within an organization, as well as the creation of websites and webpages. It also provides access to a range of tools, such as task lists and calendars, to help manage projects and workflow.

What happens when a file is deleted in SharePoint?

When a file is deleted in SharePoint, it is moved to the Recycle Bin, where it is stored for a period of time. During this period, the file can be restored or permanently deleted. If the file is not restored before the end of the period, it is permanently deleted and can no longer be recovered.

How long does a file remain in the Recycle Bin?

The length of time a file remains in the Recycle Bin depends on the settings of the SharePoint site. By default, a file will remain in the Recycle Bin for 93 days. This time period can be increased or decreased as needed.

Can a deleted file be recovered?

Yes, a deleted file may be recovered, but only if it is restored from the Recycle Bin within the time frame set by the site administrator. If the time frame has expired, the file can no longer be recovered.

What is the difference between deleting a file and restoring a file?

Deleting a file removes it from the SharePoint site, and it is moved to the Recycle Bin. Restoring a file moves the file back to its original location and makes it available to users again. Both processes can be reversed, but only if they are done within the specified time frame.

How to restore deleted items on SharePoint | Microsoft

When a file is deleted in SharePoint, the file will be moved to the Recycle Bin where it can be easily restored or permanently deleted. SharePoint provides a secure and efficient way to manage important files, allowing users to delete files while still having the peace of mind that they can be restored if necessary. Knowing the details of what happens when a file is deleted in SharePoint can help users feel confident in their ability to easily control the files they store in the platform.