How To Export Emails From Outlook 365?

Are you having trouble trying to export emails from Outlook 365? If so, you’ve come to the right place. In this guide, I’ll walk you through the steps you need to take to export emails from Outlook 365 quickly and efficiently. I’ll give you step-by-step instructions on how to access the export feature, how to select which emails you want to export, and how to complete the export process. With this guide, you’ll be able to export emails from Outlook 365 in no time. Let’s get started!

Exporting Emails from Outlook 365

Exporting emails from Outlook 365 is a simple process that can be completed in a few steps. It is a useful way to keep important emails backed up, or to share emails with other people. This article will provide a step-by-step guide on how to export emails from Outlook 365.

Step One: Log In to Outlook

The first step is to log in to your Outlook account. This can be done by going to the main Outlook website and entering your username and password. Once logged in, you will be taken to your main Outlook page.

Step Two: Find Messages to Export

The next step is to find the emails that you want to export. From the main Outlook page, you can use the search bar to search for the emails you are looking for. You can also use the navigation menu to locate specific emails or folders. Once you have found the emails you want to export, you can select them by clicking on the checkbox next to them.

Step Three: Export Selected Messages

Once you have selected the emails you want to export, you can click on the “Export” button at the top of the page. This will open a window where you can choose the format you want to export the emails in. You can choose to export the emails as a .pst file, .csv file, or .pdf file. Once you have chosen the format, you can click “Export” and the emails will be exported to the chosen file type.

Saving and Sharing Exported Files

Once the emails have been exported, you can save them to your computer. You can then share them with other people by attaching the file to an email or uploading it to a cloud storage service such as Dropbox or Google Drive. This will allow you to easily share the emails with other people.

Back Up Emails

Exporting emails from Outlook 365 is a great way to back them up. This can be useful if you are switching to a new email provider or if you want to keep a copy of your emails for future reference. Once you have exported the emails to a file, you can save them to an external hard drive or other storage device.

Free Up Space

Exporting emails from Outlook 365 can also be a great way to free up space on your account. If you have a lot of emails that you no longer need, you can export them and delete them from your account. This will help to keep your account running smoothly and ensure that you are only using the space you need.

Conclusion

Exporting emails from Outlook 365 is a simple and straightforward process. By following the steps outlined in this article, you can easily export emails from your Outlook account to a file. This will allow you to keep important emails backed up, share emails with other people, and free up space on your account.

Frequently Asked Questions

Question 1: How do I export emails from Outlook 365?

Answer: To export emails from Outlook 365, you first need to open the Outlook application. Then, navigate to the folder containing the emails you wish to export, select the emails you wish to export, right-click and choose the “Export” option. This will open the Export Outlook Data File window, where you’ll need to choose the “Outlook Data File (.pst)” format and specify the folder to which you want to export the emails. Finally, click the “Finish” button to complete the export process.

Question 2: How can I filter emails before exporting from Outlook 365?

Answer: Before exporting emails from Outlook 365, you can filter them by date, sender, keyword, or other criteria to reduce the number of emails you need to export. To do this, first open the folder containing the emails you wish to export. Then, click the Filter button at the top of the email list. This will open a menu where you can enter the filter criteria you wish to use. Finally, click the “Apply” button to filter the emails and then select and export them as usual.

Question 3: How can I export emails to an external hard drive?

Answer: To export emails to an external hard drive, you first need to connect the hard drive to your computer. Then, open the Outlook application and navigate to the folder containing the emails you wish to export. Select the emails you wish to export, right-click and choose the “Export” option. This will open the Export Outlook Data File window, where you’ll need to choose the “Outlook Data File (.pst)” format. Then, specify the folder on the external hard drive to which you want to export the emails. Finally, click the “Finish” button to complete the export process.

Question 4: How can I export emails from multiple folders in Outlook 365?

Answer: To export emails from multiple folders in Outlook 365, you first need to open the Outlook application. Then, select the folders you wish to export emails from and right-click them. Choose the “Export” option and this will open the Export Outlook Data File window. Select the “Outlook Data File (.pst)” format and specify the folder to which you want to export the emails. Finally, click the “Finish” button to complete the export process.

Question 5: How can I export emails to a specific file format?

Answer: To export emails to a specific file format, you first need to open the Outlook application. Then, navigate to the folder containing the emails you wish to export, select the emails you wish to export, right-click and choose the “Export” option. This will open the Export Outlook Data File window, where you can choose the file format you wish to export the emails to, such as CSV, HTML, or PST. Finally, specify the folder to which you want to export the emails and click the “Finish” button to complete the export process.

Question 6: How can I export emails from Outlook 365 to another computer?

Answer: To export emails from Outlook 365 to another computer, you first need to open the Outlook application on the computer from which you want to export the emails. Then, navigate to the folder containing the emails you wish to export, select the emails you wish to export, right-click and choose the “Export” option. This will open the Export Outlook Data File window, where you’ll need to choose the “Outlook Data File (.pst)” format and specify the folder to which you want to export the emails. After exporting the emails, you can copy the exported PST file to the other computer and then import it using Outlook on that computer. Finally, click the “Finish” button to complete the export process.

How to Export and import Emails with the help of outlook

Exporting emails from Outlook 365 is a quick and easy process that can help you stay organized and keep track of important emails. With a few clicks of a button, you can easily export all of your emails to a format that is compatible with other email platforms. Whether you are a business or a personal user, the simple steps outlined in this article can help you quickly and securely export emails from Outlook 365. So, what are you waiting for? Start exporting your emails today and keep them safe and secure in the cloud.