How To Share Folders On Sharepoint?

If you’re looking to easily share folders on SharePoint with your colleagues, then you’ve come to the right place. In this article, we’ll explore the simple steps you need to take to make sure your files are securely shared within your team. Whether you’re a SharePoint beginner or a more experienced user, you’ll find all the information you need to get started. So, let’s dive in and get sharing!

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How to Share Folders on SharePoint?

SharePoint is an excellent tool for collaboration and sharing information among people in an organization. It allows users to create folders, documents, and other content and share it with colleagues. In this guide, we will show you how to easily share folders on SharePoint.

Setting Up Your Folder

The first step in sharing folders on SharePoint is to set up the folder itself. You can do this by logging into SharePoint and selecting the ‘New Folder’ option from the sidebar. You will be asked to give the folder a name, and then you can select where you would like to store it. Once you have created the folder, you can begin to add content to it.

Adding Content to the Folder

Once you have created the folder, you can add content to it. This can be done by selecting the ‘Add Files’ option from the sidebar. You can then select the files you want to add to the folder from your computer. Once you have added the files, you can then click the ‘Save’ button to save the changes.

Sharing Your Folder

Once you have added the content to the folder, you can share it with other users. To do this, select the ‘Share’ option from the sidebar. You will then be asked to enter the email addresses of the people you would like to share the folder with. Once you have entered the emails, click the ‘Share’ button to send out the invitations.

Viewing the Shared Folder

Once you have shared the folder, other users will be able to view it. They can do this by logging into their SharePoint account and selecting the ‘Shared With Me’ option from the sidebar. Here, they will be able to view the folder and any content that has been added to it.

Editing the Shared Folder

Once a folder has been shared, users will be able to make edits to it. This can be done by selecting the ‘Edit’ option from the sidebar. Here, users will be able to add, delete or modify the content stored in the folder. Once they have made their changes, they can click the ‘Save’ button to save the changes.

Deleting the Shared Folder

If you no longer need the folder, you can delete it. To do this, select the ‘Delete’ option from the sidebar. You will then be asked to confirm the deletion of the folder. Once you have confirmed, the folder and all of its contents will be deleted from SharePoint.

Sharing the Folder via Link

If you would like to share the folder with people who do not have a SharePoint account, you can generate a link to the folder. To do this, select the ‘Link’ option from the sidebar. You will then be asked to enter the email addresses of the people you would like to share the folder with. Once you have entered the emails, click the ‘Generate’ button to generate the link.

Managing the Shared Folder

Once you have shared the folder, you can manage it from the ‘Manage’ option in the sidebar. Here, you will be able to view the list of people who have access to the folder, as well as their permission levels. You can also revoke access to the folder or change the permission levels.

Sharing the Folder with a Group

If you have a group of people who need access to the folder, you can share the folder with them. To do this, select the ‘Group’ option from the sidebar. You will then be asked to enter the name of the group you would like to share the folder with. Once you have entered the name, click the ‘Share’ button to share the folder with the group.

Viewing the Shared Folder in the Mobile App

If you have the SharePoint mobile app installed on your device, you can view the shared folder from there. To do this, open the app and select the ‘Shared With Me’ option from the sidebar. Here, you will be able to view the folder and any content that has been added to it.

Viewing the Shared Folder in the Web App

If you do not have the mobile app installed, you can view the shared folder in the web app. To do this, open the web app and select the ‘Shared With Me’ option from the sidebar. Here, you will be able to view the folder and any content that has been added to it.

Related Faq

What is SharePoint?

SharePoint is a cloud-based platform from Microsoft that enables businesses to store, manage, share, and access important documents and information. It provides modern communication and collaboration tools, and a secure platform for document sharing and collaboration. With SharePoint, organizations can create a secure, centralized repository for documents, images, and other files, and manage access rights to ensure that only authorized users can view or edit these items. SharePoint also offers a range of collaboration tools, such as discussion boards, wikis, and blogs, to facilitate collaboration between teams.

SharePoint is a powerful platform for storing, managing, and sharing documents, and it can help organizations to improve their productivity and collaboration. It is also a great tool for sharing documents and other files with external users, such as customers, vendors, and partners, as well as with employees who work remotely.

How do I create a SharePoint folder?

Creating a folder in SharePoint is easy. First, open the document library in which you want to create the folder. Then, click the “New” button and select “Folder” from the list of options. You will then be prompted to enter a name for the folder, and then click “OK” to create it. Once the folder is created, you can add documents, images, and other files to it.

SharePoint also offers a range of other features to help you manage and organize your folders. You can create subfolders, control access rights to the folders and their contents, and move or copy folders to different libraries. You can also use the “Manage” option to rename, delete, or change the settings of a folder.

How do I share a folder on SharePoint?

Sharing a folder on SharePoint is straightforward. First, open the document library in which the folder is located. Then, select the folder you want to share, and click the “Share” button at the top of the page. You will then be prompted to enter the email address of the person you want to share the folder with, and specify the level of access they should have (e.g. view only, edit, or full control). Once you have entered the required information, click “Share” to send the invitation.

You can also use SharePoint’s “Manage Permissions” feature to manage the access rights of a folder. This feature allows you to add or remove users, assign different access levels to different users, and even control access rights to individual files within the folder.

Can I share a folder with external users?

Yes, SharePoint allows you to share folders with external users, such as customers, vendors, and partners. To share a folder with external users, open the folder in the document library, and click the “Share” button at the top of the page. You will then be prompted to enter the email address of the person you want to share the folder with, and specify the level of access they should have. Once you have entered the required information, click “Share” to send the invitation.

SharePoint also offers a range of other features to help manage access rights to the folder and its contents. You can use the “Manage Permissions” feature to add or remove users, assign different access levels to different users, and even control access rights to individual files within the folder.

What happens when I share a folder?

When you share a folder on SharePoint, an email invitation is sent to the person you have shared the folder with. The email invitation contains a link to the folder, as well as instructions on how to access it. When the recipient clicks the link, they will be taken to the SharePoint site, where they can view or edit the folder, depending on the access level you have granted them.

SharePoint also offers a range of other features to help manage access rights to the folder and its contents. You can use the “Manage Permissions” feature to add or remove users, assign different access levels to different users, and even control access rights to individual files within the folder.

How do I stop sharing a folder?

To stop sharing a folder on SharePoint, open the document library in which the folder is located. Then, select the folder and click the “Manage Permissions” button at the top of the page. You will then be taken to a page where you can view the list of users who have access to the folder. To remove a user, simply click the “Remove” button next to their name.

You can also use the “Manage Permissions” feature to manage the access rights of a folder. This feature allows you to add or remove users, assign different access levels to different users, and even control access rights to individual files within the folder.

Sharing folders on SharePoint is a great way to collaborate and share documents in a secure environment. With the right permissions, you can safely share folders with your team and make sure everyone has access to the right documents. The intuitive interface makes it easy to set up, and you can use the SharePoint mobile app to access and share your folders from anywhere. With SharePoint, staying on top of your documents has never been easier.