How To Use Sharepoint 2016?

SharePoint 2016 is a powerful cloud-based collaboration platform that enables organizations to store, share, and manage information in a secure and structured environment. It is an essential tool for businesses to facilitate collaboration, organize and store data, facilitate communication, and much more. In this guide, we’ll discuss how to use SharePoint 2016 to maximize productivity and collaboration in your organization.

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What is SharePoint 2016?

SharePoint 2016 is a cloud-based business collaboration platform from Microsoft that helps organizations share and manage content, knowledge, and applications to improve teamwork, streamline business processes, increase engagement, and foster better decision making. It is a powerful platform for enterprise content management (ECM) and business process automation, with features like document libraries, newsfeeds, search, and automated workflows. With SharePoint 2016, organizations can bring people, content, and applications together in a secure, cloud-based environment to quickly and easily access and share information.

Benefits of Using SharePoint 2016

SharePoint 2016 offers many benefits to organizations. It can improve collaboration by allowing people to quickly and easily access and share documents, data, and other forms of content. It can also streamline business processes by automating mundane tasks and providing an easy way to monitor progress. Additionally, SharePoint 2016 provides a secure, cloud-based environment, which reduces the cost and complexity of managing on-premises infrastructure.

Getting Started with SharePoint 2016

To get started with SharePoint 2016, organizations first need to decide what type of deployment is best for their needs. SharePoint 2016 can be deployed on-premises, in the cloud, or as a hybrid solution. Organizations can then create a site collection, which is the primary building block of a SharePoint 2016 environment.

Creating a Site Collection

To create a site collection in SharePoint 2016, users can either use the SharePoint Central Administration website or the PowerShell command-line interface. Site collections can be created with different types of templates, depending on the type of content and functionality that needs to be included. Once the site collection has been created, users can start adding content and customizing the look and feel of the site.

Designing the Site

After a site collection has been created, users can start designing the site. They can use the built-in tools in SharePoint 2016 to customize the look and feel of the site and add any desired web parts. Users can also add custom code to extend the functionality of the site.

Adding Content to the Site

Once the site has been designed, users can start adding content. This can include documents, images, videos, and other types of content. Content can be stored in document libraries, lists, and other types of content libraries. Users can also set permissions on the content to control who can access and edit it.

Creating Workflows

SharePoint 2016 includes a workflow engine that allows users to quickly and easily create and manage automated workflows. Workflows can be used to automate tasks like approving documents, sending notifications, and updating data.

Configuring Security

SharePoint 2016 includes a robust security model that allows organizations to control who can access the content and how they can access it. This can be done by configuring permissions on individual sites, lists, and libraries. Additionally, SharePoint 2016 includes features like access request management and authentication that can help organizations protect their data.

Managing the SharePoint Environment

SharePoint 2016 includes a number of tools that allow administrators to manage the environment. This includes tools for monitoring performance, managing users, and configuring search. Additionally, administrators can use the PowerShell command-line interface to manage the environment from the command line.

Integrating with Other Systems

SharePoint 2016 includes a number of features that make it easy to integrate with other systems. This includes features like Business Connectivity Services, which allows users to connect to external data sources, and Business Data Catalog, which allows users to access external data sources directly from SharePoint. Additionally, SharePoint 2016 includes web services that allow users to access data programmatically.

Customizing SharePoint 2016

SharePoint 2016 includes a number of features that allow users to customize the look and feel of their sites. This includes features like themes, custom web parts, and custom code. Additionally, users can use SharePoint Designer to create custom workflows and InfoPath forms.

Getting Help with SharePoint 2016

SharePoint 2016 includes a number of resources and support options for users. This includes resources like the SharePoint Community, which is a forum for users to ask questions and get help from other SharePoint users. Additionally, Microsoft offers a number of support options, including phone, chat, and email support.

Related Faq

What is SharePoint 2016?

SharePoint 2016 is a cloud-based collaboration platform from Microsoft that enables organizations to create intranets, extranets, and websites for better collaboration and communication. It includes a variety of features such as content management, document management, and social networking. It also provides a platform for business intelligence and analytics, allowing users to access and analyze data from multiple sources.

SharePoint 2016 is designed to help organizations increase productivity, improve collaboration, and reduce costs. It also offers a wide range of customization and integration options to meet the needs of different users. With SharePoint 2016, organizations can create secure and reliable systems to store, manage, and share their data.

How to use SharePoint 2016?

Using SharePoint 2016 is simple, with a user-friendly interface that allows users to quickly and easily access the features they need. To get started, users can log in to their SharePoint 2016 account and create a new workspace. This workspace can then be customized with features such as lists, libraries, and web parts.

Once the workspace is set up, users can begin to add, edit, and delete content. They can also create custom views, enable collaboration, and share documents. SharePoint 2016 also provides users with the ability to track activity, manage permissions, and integrate with other systems. With its powerful features and easy-to-use interface, SharePoint 2016 is a great tool for organizations of all sizes.

What are the Benefits of SharePoint 2016?

SharePoint 2016 provides many benefits to organizations of all sizes. It helps to increase productivity and collaboration, while reducing costs. It also offers a wide range of customization and integration options to meet the needs of different users.

SharePoint 2016 is designed to help organizations manage their data in a secure and reliable manner. It also provides users with the ability to track activity, manage permissions, and integrate with other systems. With its powerful features and easy-to-use interface, SharePoint 2016 makes it easy for organizations to create, manage, and share their data.

What is the Difference Between SharePoint 2016 and SharePoint Online?

SharePoint 2016 is a cloud-based collaboration platform from Microsoft that allows organizations to create intranets, extranets, and websites for better collaboration and communication. It includes a variety of features such as content management, document management, and social networking. On the other hand, SharePoint Online is a cloud-based version of SharePoint 2016 that is hosted and managed by Microsoft.

SharePoint Online provides many of the same features as SharePoint 2016, but it also offers additional benefits. It is easy to set up and manage, and it is more secure than SharePoint 2016. It also offers better scalability and flexibility, allowing organizations to quickly and easily adapt to changing needs. Lastly, SharePoint Online is more cost-effective than SharePoint 2016, making it a great option for organizations on a tight budget.

How Much Does SharePoint 2016 Cost?

The cost of SharePoint 2016 varies depending on the version and number of users. For a single-user license, the cost is typically around $5 per month. For a 10-user license, the cost is typically around $50 per month. For 100 users, the cost is typically around $500 per month.

For organizations that are looking for a more cost-effective option, SharePoint Online is a great choice. SharePoint Online is offered as a subscription-based service and is typically more affordable than SharePoint 2016. The cost of SharePoint Online varies depending on the version and number of users, but it typically ranges from $5 to $50 per user per month.

What are the Key Features of SharePoint 2016?

SharePoint 2016 is a powerful collaboration platform from Microsoft that enables organizations to create intranets, extranets, and websites for better collaboration and communication. It includes a variety of features such as content management, document management, and social networking. It also provides a platform for business intelligence and analytics, allowing users to access and analyze data from multiple sources.

SharePoint 2016 also offers a wide range of customization and integration options to meet the needs of different users. It is designed to help organizations increase productivity, improve collaboration, and reduce costs. With its powerful features and easy-to-use interface, SharePoint 2016 makes it easy for organizations to create, manage, and share their data.

SharePoint 2016 offers businesses an effective and efficient way to manage their content and increase productivity. With its intuitive interface, it is easy to use and provides a variety of features to help businesses organize data and collaborate with team members. It is an ideal choice for businesses looking for an effective, cost-effective and user-friendly platform to manage their information. With SharePoint 2016, businesses can now collaborate more easily, share documents and files, and manage their data in a secure environment.