How To Access Document Library In Sharepoint?

Do you want to learn how to access the document library in SharePoint? This tutorial will help you understand the steps to access the document library in SharePoint in a simple and easy way. With the help of this tutorial, you will be able to access the document library in no time. So, let’s get started!

How to Access Document Library in Sharepoint?

SharePoint is an incredibly powerful and versatile platform for storing, organizing, and sharing files. Document libraries in SharePoint are used to store documents and other types of files, and provide easy access to them. Here we’ll explain how to access document libraries in SharePoint and the various options available.

What is a Document Library?

A document library is a collection of files stored in a single location. It can include multiple files, folders, and other related content. The library provides an easy way for users to access, organize, and find important documents. In SharePoint, you can create multiple document libraries and add different types of files like Word documents, Excel spreadsheets, PowerPoint presentations, PDFs, images, and more.

How to Access Document Libraries in SharePoint

Accessing document libraries in SharePoint is easy and straightforward. You can access them directly from the homepage of your SharePoint site, or through the Library app. Here’s how to do it:

From the Homepage

1. Log in to your SharePoint site and click on the Home link in the navigation menu.

2. You will see the document libraries listed on the homepage.

3. Click on the document library you want to access.

Via the Library App

1. Log in to your SharePoint site and click on the Library app.

2. Select the library you want to access from the list of libraries in the left-hand pane.

3. Click on the library and you will be taken to the library’s homepage.

Options for Accessing Document Libraries in SharePoint

Once you have accessed a document library in SharePoint, you can use the various options to interact with the content. Here are some of the options available:

Upload Files and Folders

You can upload files and folders to the library. To do this, click on the “Upload” button and select the file or folder you want to upload. You can also drag and drop files and folders into the library.

Create Folders

You can also create folders in the document library. To do this, click on the “New Folder” button and enter a name for the folder. The folder will be created in the library and you can add files to it.

Edit Files

You can also edit files in the document library. To do this, click on the file you want to edit. You will be taken to the file’s homepage, where you can make changes to the file.

Share Files and Folders

You can also share files and folders in the library. To do this, click on the file or folder you want to share and select the “Share” option. You can then enter the email addresses of the people you want to share the file or folder with.

Download Files and Folders

You can also download files and folders from the library. To do this, click on the file or folder you want to download and select the “Download” option. The file or folder will be downloaded to your computer.

Delete Files and Folders

You can also delete files and folders from the library. To do this, click on the file or folder you want to delete and select the “Delete” option. The file or folder will be permanently deleted from the library.

View File Details

You can also view the details of a file or folder. To do this, click on the file or folder and select the “Details” option. You will be able to see the name, size, type, and other details of the file or folder.

Check-In/Check-Out Files

You can also check-in/check-out files in the library. To do this, click on the file you want to check-in/check-out and select the “Check-In/Check-Out” option. You can then check-in/check-out the file and make changes to it.

Version History

You can also view the version history of a file in the library. To do this, click on the file and select the “Version History” option. You will be able to see the different versions of the file and the changes made to each version.

View Activity

You can also view the activity of a file or folder. To do this, click on the file or folder and select the “Activity” option. You will be able to see who has accessed the file or folder and any changes that have been made.

Conclusion

Accessing document libraries in SharePoint is easy and straightforward. With the various options available, such as uploading files, creating folders, editing files, sharing files, downloading files, deleting files, view file details, check-in/check-out files, viewing version history, and viewing activity, you can easily manage and access your documents in SharePoint.

Related Faq

What is Document Library in Sharepoint?

Document Library in Sharepoint is a feature that allows users to store, manage, and share files and documents. It is a centralized location for storing and managing documents, and provides access to multiple users. Document Library in Sharepoint also provides versioning, check-in/check-out, approvals, and other document management features.

How to Access Document Library in Sharepoint?

To access Document Library in Sharepoint, users need to navigate to the ‘Site Contents’ page. On this page, they will see a list of all the existing document libraries in the Sharepoint site. Users can then click on the name of the Document Library they want to access to view the contents.

In addition, users can also create a new Document Library by clicking on the ‘New’ button, and selecting the ‘Document Library’ option. Once the library is created, users can add documents, set permissions, and share with other users.

What Files Can I Store in Document Library?

The Document Library in Sharepoint allows users to store almost any type of file, including Word documents, Excel spreadsheets, PowerPoint presentations, PDFs, and images. Additionally, users can also store other types of files, such as HTML, XML, and text files.

Furthermore, Sharepoint also allows users to store multiple versions of a file, and track changes that have been made to the document. This allows users to revert back to a previous version of a document if needed.

How Can I Share Documents From the Document Library?

Documents stored in the Document Library can be shared with other users in several different ways. Users can choose to share documents directly with other users, or they can create a link that can be shared with others. Additionally, users can also set permissions on specific documents, allowing them to control who can view, edit, and delete certain documents.

Lastly, documents stored in the Document Library can also be shared with external users, allowing them to access the documents without having a Sharepoint account. This makes it easy to collaborate with people outside of the organization.

What Are the Benefits of Using Document Library in Sharepoint?

Using the Document Library in Sharepoint provides several benefits for users. It allows users to store, manage, and share documents in a centralized location, reducing the need to store files in multiple locations. Additionally, users can also easily collaborate with others, as they can see who is viewing, editing, and deleting documents.

Furthermore, the versioning feature allows users to keep track of changes to a document, and revert back to a previous version if needed. This ensures that users always have access to the most up-to-date version of a document, and reduces the risk of data loss. Finally, the ability to share documents with external users allows businesses to collaborate with people outside of the organization.

In conclusion, knowing how to access the document library in SharePoint is an important skill to have. Not only can you easily get access to important documents and information, but you can also create and store documents for future use. With a few simple steps, you can easily access the document library in SharePoint and make the most of SharePoint’s powerful features.