How To Add A Link In Sharepoint Document Library?

Having trouble adding a link to a SharePoint document library? Don’t worry, it’s not as complicated as it sounds. In this article, we’ll walk you through the simple steps of how to add a link to a SharePoint document library. We’ll cover the basics, such as creating the link, adding the URL, and other options you can explore. So, if you’re looking for an easy way to link to your documents, read on to learn more about how to add a link in SharePoint document library.

Adding Links to Sharepoint Document Library

Sharepoint document library is an efficient way to store documents and other media such as images, audio, and video in one place. It is an ideal platform for businesses, teams, and individuals to share files and collaborate on projects. One of the great features of the Sharepoint document library is the ability to add links to documents within the library. Links provide quick access to documents and other information within the library.

Creating a Link in the Sharepoint Document Library

The Sharepoint document library allows users to create links to documents in the library. This can be done in a few simple steps:

Step 1: Select the Document

The first step is to select the document that you would like to add a link to. This can be done by clicking on the document within the library.

Step 2: Open the Document Properties

Once the document is selected, the next step is to open the document properties. This can be done by clicking on the drop-down arrow next to the document name.

Step 3: Create the Link

The next step is to click on the “Create Link” option. This will open a window that allows you to enter the URL or web address of the document that you would like to link to.

Step 4: Enter the Link Information

In the window that opens, you will need to enter the URL of the document that you would like to link to. You will also need to enter a description for the link. This will help users understand what the link is for.

Step 5: Save the Link

Once all of the information is entered, the next step is to click on the “Save” button. This will save the link and it will be available for other users to access.

Using the Link

Once the link is created, other users will be able to access the linked document by clicking on the link in the Sharepoint document library. This will open the linked document in a new window or tab, depending on the user’s browser settings.

Editing the Link

The Sharepoint document library also allows users to edit the link. This can be done by clicking on the drop-down arrow next to the link and then selecting the “Edit Link” option. This will open a window where the user can edit the URL and description of the link.

Deleting the Link

The Sharepoint document library also allows users to delete the link. This can be done by clicking on the drop-down arrow next to the link and then selecting the “Delete” option. This will permanently delete the link and it will no longer be accessible.

Conclusion

Adding a link to a Sharepoint document library is an easy and efficient way to make documents and other information quickly accessible. By following the steps above, users can easily create, edit, and delete links to documents in the library.

Related Faq

What is a Sharepoint Document Library?

A Sharepoint Document Library is a feature of Microsoft Sharepoint that allows users to store, organize, and manage documents within an online library. It provides a secure platform for users to store and access important documents, files, and other digital content. It also allows users to collaborate on documents with other users. Additionally, it can be used to share documents with other users outside of the organization.

The Document Library also provides users with the ability to search for documents, view document versions, and set access permissions. It enables users to customize their library with views, folders, and columns to manage content more efficiently.

How to Add a Link in Sharepoint Document Library?

Adding a link to a Sharepoint Document Library can be done in a few simple steps. First, open the library where the link needs to be added and then click on the ellipsis (…) icon located to the right of the document. This will open the ‘Edit Properties’ window. Next, select ‘Link’ from the ‘Type’ drop-down menu. Then, enter the URL of the link into the ‘Link’ field. Finally, click ‘Save’ to add the link to the document library.

Once the link is added, users can click on the link to open it. It is also possible to edit the link by clicking on the ellipsis (…) icon located to the right of the link. This will open the ‘Edit Properties’ window, where users can make changes to the link. After making the desired changes, click ‘Save’ to update the link.

What are the Benefits of Adding a Link in Sharepoint Document Library?

Adding a link to a Sharepoint Document Library provides various benefits. First, it allows users to quickly access external content without leaving the library. This makes it easier to collaborate with other users, as they can quickly access the link without having to leave the library. Additionally, it allows users to easily share links with other users, as they can simply copy the URL and share it with other users.

Another benefit of adding a link to a document library is that it allows users to keep the library organized. Instead of having to search through multiple documents to find the relevant content, users can simply access the link and get the information they need. This saves time and makes it easier for users to find what they are looking for.

How to Set Access Permissions for a Link in Sharepoint Document Library?

When adding a link to a Sharepoint Document Library, users can also set access permissions for the link. This ensures that only users with the correct permission levels can access the link. To do this, open the library where the link is located and click on the ellipsis (…) icon next to the link. This will open the ‘Edit Properties’ window. Then, select the ‘Permissions’ tab and assign the desired permission levels to the link. Finally, click ‘Save’ to apply the changes.

Access permissions can also be set for individual users. To do this, open the library and select the ‘Permissions’ tab. Then, select the user from the list of users and assign the desired permission levels. Additionally, users can also set permissions for entire groups of users by selecting the ‘Permissions’ tab and selecting the desired group from the list of groups.

What are the Limitations of Adding a Link in Sharepoint Document Library?

Adding a link to a Sharepoint Document Library is a useful feature, but it does have some limitations. For example, the link will only be accessible to users with the correct permission levels. Additionally, links can only be added to documents in the library and not to folders or other items. Furthermore, the link will only stay active as long as the document is in the library. If the document is removed, the link will no longer work.

Another limitation of adding a link in Sharepoint Document Library is that users cannot edit the link. Once the link is added, it cannot be changed, and users will have to add the link again if they need to make any changes. Lastly, users cannot set access permissions for individual users or groups of users when adding a link.

How to add Hyperlinks to a SharePoint Document Library

Adding a link to a document library in SharePoint is a straightforward process that can be completed in just a few steps. With the help of these steps, you can easily add a link to your document library and make it easier for users to access the files they need. Furthermore, this can help to improve the usability of your SharePoint site and make it easier for everyone to access the information they need.