How To Add Dropdown In Sharepoint List?

Are you looking to add a dropdown in your Sharepoint list? Adding a dropdown to your Sharepoint list is an easy and straightforward way to add an extra layer of functionality to your list. With a dropdown, you can make your list items easier to read and more organized, making it easier for end-users to find the information they need. In this article, you’ll learn how to add a dropdown in Sharepoint list in a few simple steps.

How to Add Dropdown in SharePoint List?

Dropdown lists are a great way to display data in a form or report. They allow users to quickly select from a list of options without having to type in a long list of choices. SharePoint provides several options for adding dropdown lists to your lists and libraries. In this article, we will discuss how to add a dropdown list to a SharePoint list.

Create Dropdown List in SharePoint

The first step in creating a dropdown list in SharePoint is to create the list itself. This can be done by navigating to the list settings page and selecting “Create a new list” from the list settings menu. Once on the new list page, you will need to enter a name for the list and select the type of list you want to create (e.g. dropdown list). When finished, click “Create” to save the list.

Add List Items to the Dropdown List

The next step is to add list items to the dropdown list. To do this, navigate to the list settings page and select “Add items” from the list settings menu. On the add items page, you will need to enter the item name and select the list that it should be added to. When finished, click “Add” to save the list item.

Set List Options for the Dropdown List

The final step is to set the list options for the dropdown list. To do this, navigate to the list settings page and select “List options” from the list settings menu. On the list options page, you will need to select the type of list (e.g. dropdown list) and the list items that should appear in the list. When finished, click “Save” to save the list options.

Add the Dropdown List to a Form or Report

Once the list has been created and the list options have been set, the dropdown list can be added to a form or report. To do this, navigate to the form or report page and select “Add item” from the form or report menu. On the add item page, you will need to select the dropdown list from the list of available items. When finished, click “Add” to save the item.

Configure the Dropdown List Settings

The next step is to configure the dropdown list settings. To do this, navigate to the list settings page and select “List options” from the list settings menu. On the list options page, you will need to select the type of list (e.g. dropdown list) and the list items that should appear in the list. When finished, click “Save” to save the list options.

Test the Dropdown List

The final step is to test the dropdown list. To do this, navigate to the form or report page and select the dropdown list from the list of available items. Once the dropdown list is selected, you will need to enter a value into the field and click “Save” to save the changes. If the value entered is valid, the dropdown list should display the selected value.

Customize the Dropdown List

If desired, the dropdown list can be customized to meet specific requirements. To do this, navigate to the list settings page and select “List options” from the list settings menu. On the list options page, you will need to select the type of list (e.g. dropdown list) and the list items that should appear in the list. When finished, click “Save” to save the list options.

Publish the Dropdown List to SharePoint

Once the list has been created and the list options have been set, the dropdown list can be published to SharePoint. To do this, navigate to the list settings page and select “Publish” from the list settings menu. On the publish page, you will need to enter a name for the dropdown list, select the type of list (e.g. dropdown list) and the list items that should appear in the list. When finished, click “Publish” to save the changes and make the dropdown list available in SharePoint.

Create a Link to the Dropdown List

Once the dropdown list has been published to SharePoint, you can create a link to the list. To do this, navigate to the list settings page and select “Create link” from the list settings menu. On the create link page, you will need to enter a name for the link, select the type of list (e.g. dropdown list) and the list items that should appear in the list. When finished, click “Create” to save the link and make the dropdown list available in SharePoint.

Add the Dropdown List to a Web Part

Once the list has been published to SharePoint, you can add the dropdown list to a web part. To do this, navigate to the list settings page and select “Add to web part” from the list settings menu. On the add to web part page, you will need to select the type of list (e.g. dropdown list) and the list items that should appear in the list. When finished, click “Add” to save the changes and make the dropdown list available in the web part.

Create a Custom Form for the Dropdown List

If desired, you can create a custom form for the dropdown list. To do this, navigate to the list settings page and select “Create form” from the list settings menu. On the create form page, you will need to enter a name for the form, select the type of list (e.g. dropdown list) and the list items that should appear in the list. When finished, click “Create” to save the form and make the dropdown list available in SharePoint.

Manage the Dropdown List

Once the dropdown list has been published to SharePoint, you can manage the list. To do this, navigate to the list settings page and select “Manage list” from the list settings menu. On the manage list page, you will need to select the type of list (e.g. dropdown list) and the list items that should appear in the list. When finished, click “Save” to save the changes and manage the list.

Frequently Asked Questions

What is a Dropdown List in Sharepoint?

A Dropdown List in Sharepoint is a type of list that allows users to select one or more values from a pre-defined list. This list can be used to store and present data in a more organized way, and provides a better user experience by limiting the amount of data users can input.

Dropdown Lists are especially useful when you need to store data that doesn’t change often, such as a list of states or countries. This type of list helps to ensure that data is accurate and up-to-date.

How to Create a Dropdown List in Sharepoint?

Creating a Dropdown List in Sharepoint is easy. First, you need to create a list in Sharepoint, and add the values you want to appear in the dropdown list. Once the list is created, you can add the dropdown list to any page or form in Sharepoint.

To add the dropdown list, you need to open the page or form in Sharepoint and select the “Insert” tab. From here, you can select the “Dropdown List” option, and select the list you want to use. Once selected, the dropdown list will appear in the page or form.

What are the Benefits of Using a Dropdown List in Sharepoint?

Using a Dropdown List in Sharepoint has several benefits. First, it helps to make data entry more efficient and organized. By limiting the amount of data users can input, it helps to ensure that data is accurate and up-to-date.

It also helps to improve user experience by providing users with a more intuitive way of selecting data. By selecting one or more values from a pre-defined list, users can quickly find the data they need without having to type in each value manually.

How to Customize a Dropdown List in Sharepoint?

Customizing a Dropdown List in Sharepoint is easy. First, you need to open the list in Sharepoint and select the “Customize” tab. From here, you can select the “Dropdown List” option, and customize the list as you wish.

You can customize the list by adding, removing, or editing the values in the list, as well as setting the default value. Once you have made your changes, you can save the list and the changes will be applied to all pages and forms that use the list.

How to Use a Dropdown List in Sharepoint?

Using a Dropdown List in Sharepoint is easy. First, you need to open the page or form in Sharepoint that contains the dropdown list. Once the page or form is open, you can select the value from the dropdown list and the value will be automatically entered into the form.

Dropdown Lists can also be used to filter the data. By selecting the value from the list, you can filter the data to only show the values that match the selected value. This makes it easier to find the data you need quickly and accurately.

In conclusion, adding a dropdown in Sharepoint List is an effective way to simplify the process of entering data into a list. With the help of the Sharepoint List Settings, you can customize the list and add a dropdown field, allowing you to quickly and easily select the desired value from a list of options. With this, you can ensure that all of your data is accurate and up-to-date, allowing you to maintain the integrity of your data and save time.