How To Combine Pdf Files In Sharepoint?

Are you looking for an efficient way to combine multiple PDF files into a single document in SharePoint? Merging PDF files is a great way to reduce clutter and make it easier to find the information you need, but it can be a time-consuming task. Fortunately, SharePoint makes it easy to combine PDF files quickly and easily. In this guide, we’ll show you how to combine PDF files in SharePoint and make managing your documents a breeze.

How to Combine PDF Files in SharePoint

SharePoint is a Microsoft Office 365 feature that allows businesses to collaborate on documents and projects. It is a great way to share information and ideas with colleagues, customers, and partners. One of the features of SharePoint is the ability to combine PDF files. This is a great way to keep all of your documents in one place and make it easier to find and access them.

Combining PDF files in SharePoint is a simple process. You can use the built-in PDF merge and split feature, or you can use third-party applications to combine multiple documents into one PDF file. In this article, we will discuss how to combine PDF files in SharePoint.

Using the Built-in PDF Merge and Split Feature

The built-in PDF merge and split feature in SharePoint allows you to easily combine multiple PDF files into one. To use this feature, you will need to open the document library in SharePoint, select the files you want to combine, and click the “Merge” button.

The merge feature will open a new window with the combined PDF file. You can then save this file to your computer, or if you are using Office 365, you can save it directly to your OneDrive. Once the file is saved, you can then share it with anyone with a link.

Using Third-Party Applications

If you are not using Office 365, you can still combine PDF files in SharePoint using third-party applications. There are several applications available online that you can use to combine multiple PDF files into one. These applications are usually very easy to use and can be downloaded for free.

To use a third-party application to combine PDF files, you will need to open the application and select the files you want to combine. The application will then combine the files into one PDF file. You can then save this file to your computer or to SharePoint, depending on which application you are using.

Step by Step Guide to Combine PDF Files in SharePoint

Step 1: Open the Document Library

The first step is to open the document library in SharePoint. This can be done by logging into your SharePoint account and navigating to the document library you want to use.

Step 2: Select the Files to Combine

Once you have opened the document library, you can select the files you want to combine. To select multiple files, hold down the “Ctrl” key on your keyboard and click each file you want to combine.

Step 3: Merge the Files

Once you have selected the files you want to combine, you can click the “Merge” button. This will open a new window with the combined PDF file.

Step 4: Save the Combined File

The next step is to save the combined PDF file. If you are using Office 365, you can save the file directly to your OneDrive. If not, you can save the file to your computer.

Step 5: Share the File

Once you have saved the file, you can share it with anyone with a link. You can also upload the file to other sites, such as Dropbox or Google Drive.

Using a PDF Printer

Another way to combine PDF files in SharePoint is to use a PDF printer. There are several online PDF printers that you can use to print PDF files directly from SharePoint. These printers will combine multiple PDF files into one PDF file.

To use a PDF printer, you will need to open the document library in SharePoint and select the files you want to combine. Once you have selected the files, you can open the PDF printer and select the files you want to print. The printer will then combine the files into one PDF file.

Using an Online PDF Converter

Another option for combining PDF files in SharePoint is to use an online PDF converter. These converters are web-based applications that allow you to upload multiple PDF files and combine them into one PDF file.

To use an online PDF converter, you will need to upload the files you want to combine. You can either upload the files directly from SharePoint, or you can upload the files from your computer. Once the files are uploaded, the converter will combine them into one PDF file.

Using Microsoft Office Applications

If you are using Office 365, you can also use Microsoft Office applications to combine PDF files in SharePoint. You can use Word, Excel, or PowerPoint to open the PDF files and combine them into one file.

To use Microsoft Office applications to combine PDF files in SharePoint, you will need to open the file in the application, select the files you want to combine, and click the “Merge” button. The application will then combine the files into one PDF file.

Using Adobe Acrobat

Adobe Acrobat is another option for combining PDF files in SharePoint. You can use the Adobe Acrobat application to open the PDF files and combine them into one file.

To use Adobe Acrobat to combine PDF files in SharePoint, you will need to open the file in the application, select the files you want to combine, and click the “Combine” button. The application will then combine the files into one PDF file.

Using a Script

You can also use a script to combine PDF files in SharePoint. You can use a PowerShell or JavaScript script to automate the process of combining multiple PDF files into one file.

To use a script to combine PDF files in SharePoint, you will need to open the script in a text editor and enter the commands to combine the files. Once the script is ready, you can run it in SharePoint to combine the files.

Frequently Asked Questions

1. What is SharePoint?

SharePoint is a cloud-based platform that facilitates collaboration and document management. It is used by businesses and organizations to store, share, and manage files, documents, and other content, as well as to collaborate on projects and tasks. SharePoint also provides other features such as security, workflow automation, and data integration. With SharePoint, users can access their documents and content from anywhere with an internet connection.

2. How Can I Combine PDF Files in SharePoint?

The process of combining multiple PDF files into one file is fairly simple in SharePoint. First, navigate to the folder containing the files you want to combine. Select the PDF files you want to combine, by clicking on each file. Then, click on the “Merge” button at the top of the screen. You will then be prompted to enter a name for the combined PDF file. The files will then be merged into one file.

3. What Are the Benefits of Merging PDF Files in SharePoint?

Merging PDF files in SharePoint can be beneficial in a variety of ways. For example, it can make it easier to share documents with others, as they will all be in the same file. It can also help with organization, as all the related documents will be in one place. Additionally, it can reduce the amount of storage space needed, since multiple files can be merged into one.

4. Are There Any Limitations to Merging PDF Files in SharePoint?

Yes, there are a few. For example, SharePoint does not allow you to edit or manipulate the merged PDF file. Additionally, SharePoint does not support the merging of multiple file types into one PDF file. Additionally, you may encounter errors if you attempt to merge files that are too large.

5. Can I Merge PDF Files from Different SharePoint Sites?

Yes, this is possible. You can merge PDF files from different SharePoint sites by first downloading the PDF files from the source sites. Then, you can upload the files to the destination SharePoint site, and proceed with the merging process as you normally would. When merging files from different SharePoint sites, it is important to make sure that the file sizes do not exceed SharePoint’s limits.

Select SharePoint files and merge into single PDF using Power Automate

In conclusion, combining PDF files in SharePoint is a simple, easy, and efficient way to share documents with colleagues, clients, and other collaborators. By utilizing the features available in SharePoint, you can quickly and easily combine multiple PDF files into one, allowing for easier access and better organization of your documents. Whether you need to manage multiple documents for a single project or if you need to share a large collection of documents with a large group of people, combining PDF files in SharePoint is a great solution.