How To Create A New Document Library In Sharepoint?

Creating a document library in SharePoint is an essential part of organizing your files and documents in a way that makes them easy to access and share. With a document library, you can create folders, add documents, assign permissions, and collaborate with colleagues on documents. If you’re not sure how to get started, this guide will help you create a document library in SharePoint.

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How to Create a New Document Library in SharePoint?

Creating a new document library in SharePoint is easy and straightforward. It can be done in just a few steps, and the process is the same no matter what version of SharePoint you’re using. Whether you’re a new user of SharePoint or an experienced user, you’ll be able to create a new document library quickly and easily.

Prerequisites

Before you create a new document library, you need to make sure you have the proper permissions. Depending on the version of SharePoint you’re using, you may need to be a member of a specific group or have a certain level of permission. Make sure you check with your IT department if you’re not sure what permissions you need.

You also need to make sure you have the proper software installed. If you’re creating a new document library in SharePoint, you’ll need to have Microsoft Office installed. This software is available for Windows, Mac, and other operating systems. Make sure you check with your IT department if you’re not sure what software to install.

Create a New Document Library

Once you’ve verified that you have the proper permissions and software, you can start creating a new document library. The process is the same no matter what version of SharePoint you’re using. Here’s how to do it:

Step 1: Log Into SharePoint

The first step is to log into your SharePoint account. You can do this by going to the website or using the app. Make sure you use the proper credentials.

Step 2: Create a New Document Library

Once you’re logged in, you can create a new document library. To do this, you’ll need to go to the “Libraries” section in the left sidebar of the SharePoint homepage. Click on the “Create a Library” button at the top of the page.

Step 3: Enter Library Settings

The next step is to enter the settings for the library. You’ll need to enter a name for the library, select the type, and choose the permissions. You can also enter other settings such as content types and versioning. Once you’re done, click “Create” to create the library.

Step 4: Add Content to the Library

Once you’ve created the library, it’s time to add content. You can do this by clicking the “Add” button at the top of the page. You can then upload files or add links to the library.

Step 5: Share the Library

Once you’ve added content to the library, you can share it with others. To do this, click the “Share” button at the top of the page. You can then enter the email addresses of the people you want to share the library with.

Step 6: Manage the Library

You can manage the library by clicking the “Manage” button at the top of the page. Here, you can add new files, edit existing files, delete files, and manage the settings of the library.

Step 7: Add Columns to the Library

You can also add columns to the library to store additional information. To do this, click the “Columns” button at the top of the page. Here, you can add new columns and edit existing columns.

Step 8: Add Views to the Library

You can also add views to the library. A view is a way of organizing the content in the library. To add a view, click the “Views” button at the top of the page. Here, you can create new views and edit existing views.

Step 9: Customize the Library

Finally, you can customize the library by clicking the “Customize” button at the top of the page. Here, you can choose the color scheme and other settings for the library.

Step 10: Publish the Library

Once you’ve customized the library, you can publish it. To do this, click the “Publish” button at the top of the page. This will make the library available to everyone who has access to your SharePoint account.

Frequently Asked Questions

What is a Document Library in Sharepoint?

A Document Library in Sharepoint is a type of library that stores documents and other files. This type of library enables users to store, organize, and manage files that are related to a specific project or topic. Users can also share documents with other users, collaborate on documents, and track changes to documents.

A Document Library in Sharepoint can also be used to store files that can be accessed from different devices and locations. This type of library can be used to store documents, spreadsheets, images, videos, audio, and other file types.

How to Create a New Document Library in Sharepoint?

To create a new Document Library in Sharepoint, users first need to log into their Sharepoint site. Once logged in, users can click the “Sites” button in the top navigation, and then select “Create Site”. From here, users can select “Document Library” from the list of available options.

Once the Document Library is created, users can add files to the library by clicking the “Upload Document” button. Users can also organize the documents in the library by creating folders and adding labels to documents. Additionally, users can customize the library by setting permission levels, setting up alerts, and creating views.

What are the Benefits of using a Document Library in Sharepoint?

Using a Document Library in Sharepoint has many benefits, including the ability to store, organize, and manage documents from a single location. Additionally, documents stored in a Document Library can be easily shared with other users, and changes to documents can be tracked. Document Libraries also enable users to access documents from different devices and locations.

Using a Document Library in Sharepoint also enables users to collaborate on documents with other users, allowing for easy communication and collaboration. Additionally, users can customize the library to meet their needs, such as setting permission levels, setting up alerts, and creating views.

What are the Steps to Create a New Document Library in Sharepoint?

The steps to create a new Document Library in Sharepoint are relatively simple. First, users need to log into their Sharepoint site, then click the “Sites” button in the top navigation and select “Create Site”. From here, users can select “Document Library” from the list of available options.

Once the Document Library is created, users can add files to the library by clicking the “Upload Document” button. Users can also organize the documents in the library by creating folders and adding labels to documents. Additionally, users can customize the library by setting permission levels, setting up alerts, and creating views.

What are the Different Types of Documents that can be stored in a Document Library?

Documents stored in a Document Library can include documents, spreadsheets, images, videos, audio, and other file types. Additionally, users can store webpages and HTML files in the library.

Using a Document Library in Sharepoint also enables users to collaborate on documents with other users, allowing for easy communication and collaboration. Additionally, users can customize the library to meet their needs, such as setting permission levels, setting up alerts, and creating views.

What is the Difference Between a Document Library and a File Share?

A Document Library in Sharepoint is a library that stores documents and other files. This type of library enables users to store, organize, and manage files that are related to a specific project or topic. Users can also share documents with other users, collaborate on documents, and track changes to documents.

A File Share, on the other hand, is a type of shared storage where users can store and access files. Users can access files stored in a File Share from different devices and locations, but they are not able to collaborate on documents or track changes. Additionally, File Shares do not offer the same level of security as a Document Library.

Congratulations! You have now successfully created a new document library in Sharepoint. With this library, you now have a secure and organized place to store important documents and access them easily. This library will enable you to collaborate with your colleagues and share documents with the rest of the world. With Sharepoint, you can achieve great things, and this new document library is just the beginning.