How To Create A Shared Calendar In Sharepoint?

Are you looking for an easy way to manage and share multiple calendars with your team? SharePoint is an excellent online platform that enables you to create a shared calendar, allowing you and your team to stay organized and on top of upcoming events. In this guide, we’ll take a look at how you can create a shared calendar in SharePoint, as well as how to customize and manage it to fit your team’s needs.

How to Create a Shared Calendar in Sharepoint?

Sharepoint is a powerful, flexible platform which allows you to create and manage a shared calendar, along with other collaborative tools, such as task lists and document libraries. The platform is suitable for teams of all sizes and is designed to streamline the management of any project.

In this article, we’ll explain the process of creating a shared calendar in Sharepoint. We’ll take you through the steps of setting up a calendar, creating events, and sharing it with your colleagues.

Step 1: Create a Calendar

The first step in creating a shared calendar in Sharepoint is to create the calendar itself. To do this, you will need to log into your Sharepoint site and navigate to the “Calendars” option.

Once you’re there, click the “New Calendar” button. This will bring up a new window where you can customize the calendar. Here, you can name the calendar, specify the time zone, and choose the calendar type. You can also choose whether or not to show the calendar in the team site’s navigation bar.

Step 2: Add Events to the Calendar

Once you’ve created the calendar, it’s time to start adding events. To do this, click the “+New” button and select “Event” from the drop-down list. This will open a form where you can fill in the details of the event, such as the title, date, time, and location. You can also add a description and specify the type of event.

Once you’ve filled in the form, click “Save” to add the event to the calendar. You can repeat this process as many times as you need to add multiple events to the calendar.

Step 3: Share the Calendar

Once you’ve added all of your events to the calendar, it’s time to share it with your colleagues. To do this, click the “Share” button at the top of the page. This will open a new window where you can invite people to view or edit the calendar.

You can invite people by entering their email addresses or by entering the names of Sharepoint groups. You can also set permissions for each person or group, such as whether they can view or edit the calendar. Once you’ve added everyone, click “Share” to send the invitations.

Step 4: Manage the Calendar

Once the calendar is shared, you can manage it from the “Manage” tab. Here, you can view, edit, and delete events, as well as assign tasks to people. You can also set reminders for upcoming events and view the activity log to see who has made changes to the calendar.

Step 5: Access the Calendar on Mobile

If you want to access the calendar on the go, you can do so with the Sharepoint mobile app. You can download the app from the Apple App Store or Google Play Store. Once you’ve installed the app, you can log in with your Sharepoint credentials and view the calendar.

Step 6: Embed the Calendar in Other Sites

If you want to embed the calendar in other sites, such as your company’s website or intranet, you can do so with the “Embed” feature. To do this, click the “Embed” button at the top of the page and copy the code provided. You can then paste this code into the HTML of the other site.

Step 7: Customize the Calendar

If you want to customize the look and feel of the calendar, you can do so with the “Appearance” tab. Here, you can change the colors and fonts of the calendar, as well as add a logo or background image.

Step 8: Create Multiple Calendars

If you need to create multiple calendars, you can do so with the “Calendars” tab. Here, you can create and manage multiple calendars, as well as view them side-by-side.

Step 9: Automate Tasks with Flow

If you want to automate tasks related to the calendar, you can do so with Microsoft Flow. Flow allows you to create automated workflows which can be triggered by events in the calendar. For example, you could set up a workflow to automatically send out email reminders for upcoming events.

Step 10: Integrate with Other Services

Finally, you can integrate the calendar with other services, such as Outlook and Google Calendar. To do this, click the “Integration” tab and follow the instructions to link the calendar to the other service.

Once you’ve completed these steps, your shared calendar in Sharepoint is ready to use. It’s a great way to stay organized and collaborate with your colleagues.

Related Faq

What is Sharepoint?

Sharepoint is a web-based application platform developed by Microsoft that is used to store, organize, share and access information with colleagues and teams. It is a powerful tool that is often used for collaboration and document management, as well as a platform for content management, portals and websites.

Sharepoint also offers a range of tools and features that are designed to help organizations manage and share data and documents in a more efficient and secure way. This includes the ability to create and manage shared calendars, task lists, contacts, and more.

How Do I Create a Shared Calendar in Sharepoint?

Creating a shared calendar in Sharepoint is relatively simple. First, you will need to log into Sharepoint and navigate to the “Calendars” tab. Once there, you will be able to create a new calendar by clicking the “New Calendar” button. You can then name the calendar and set it up with the desired settings, such as default view and event types.

Once the calendar is created, you can begin adding events. To do this, simply click the “Add Event” button and fill out the required information. You can also add other users to the calendar by selecting the “Share with” option. This will allow you to share the calendar with colleagues and teams so they can view and edit it.

How Do I Manage My Shared Calendar?

Once your calendar is set up and you have added events, you can manage it in a few different ways. You can view the calendar by selecting the “Calendar” tab in Sharepoint. This will bring up a list of all the events on the calendar, and you can click on any event to view more information or edit it.

You can also manage the calendar by clicking the “Manage” tab. This will bring up a list of options, such as “Edit Events” and “Delete Events.” You can also add or remove users from the calendar, and add or remove tags. Additionally, you can set up email notifications for events, which can be sent to all users or a specific group of users.

What Other Features Does Sharepoint Offer?

In addition to shared calendars, Sharepoint offers a range of other features that are designed to help organizations manage and share data and documents in a more efficient and secure way. These include task lists, contact lists, discussion boards, document libraries, and more.

Sharepoint also offers a range of tools and features that are designed to help users collaborate more effectively. This includes the ability to create and manage workspaces, share documents, and hold online meetings. Additionally, Sharepoint also offers a range of security and authentication features, such as multi-factor authentication, data encryption, and more.

Can I Access My Shared Calendar From Any Device?

Yes, Sharepoint allows users to access their shared calendars from any device with an internet connection. This includes PCs, laptops, tablets, and smartphones.

When accessing the calendar from a device, users will be able to view and edit the calendar, as well as add or remove users. Additionally, users can also set up notifications for events, which can be sent to all users or a specific group of users.

Can I Share My Calendar With Other Applications?

Yes, Sharepoint allows users to share their shared calendars with other applications, such as Outlook and Google Calendar. To do this, simply click the “Share” button in Sharepoint and select the desired application.

Once the calendar is shared, users will be able to view and edit the calendar in the other application. Additionally, users can also set up notifications for events, which can be sent to all users or a specific group of users.

Creating a shared calendar in Sharepoint is a great way to manage your team’s tasks and schedules. It’s easy to do and provides a single source of truth for your team. By creating a shared calendar, you can ensure that tasks are completed in a timely manner, that everyone is on the same page, and that communication is consistent and effective. With the right setup, Sharepoint can be an invaluable tool for managing your team’s tasks and schedules.