How To Create A Site Column In Sharepoint?

Are you looking to create a site column in SharePoint? SharePoint is an incredibly powerful platform that can help you to organize your digital content and streamline your workflow. Creating a site column is a great way to standardize the way you store, share, and organize your data. In this guide, we’ll walk you through the steps needed to create a site column in SharePoint. Let’s get started!

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How to Create a Site Column in Sharepoint?

Sharepoint is a powerful tool for organizing and managing content and documents. It allows users to create and manage sites, lists, libraries, and web pages to store and collaborate on documents and data. One of Sharepoint’s features is the ability to create site columns. Site columns are pre-defined fields that can be used to add additional data to a list or library. They provide a consistent set of columns across multiple sites, lists, and libraries. This article will provide step-by-step instructions on how to create a site column in Sharepoint.

Step 1: Navigate to the Site Columns Page

In order to create a site column, you must first navigate to the site columns page. To do this, log into your Sharepoint site and select the “Site Settings” option from the gear icon in the top-right corner of the page. On the Site Settings page, select the “Site columns” link under the “Web Designer Galleries” section. This will take you to the Site Columns page, where you can begin creating a site column.

Step 2: Create a New Site Column

Once you have navigated to the Site Columns page, you can begin creating a new site column. To do this, click the “Create” button located in the ribbon at the top of the page. This will open the “Create Column” dialog box. Here, you can enter the details of your new site column, such as the name, type, and description. You can also specify if the column should be added to a group or not. When you are finished, click “OK” to create the column.

Step 3: Add the Site Column to a List or Library

Once you have created the site column, you can add it to a list or library. To do this, navigate to the list or library you want to add the column to. Select “List Settings” or “Library Settings” from the gear icon in the top-right corner of the page. On the settings page, select the “Add from existing site columns” link. This will open the “Select Columns” dialog box. Here, you can select the site column you just created and add it to the list or library. When you are finished, click “OK” to save the changes.

Step 4: Configure Column Settings

Once the site column has been added to the list or library, you can configure the column settings. To do this, select the “List Settings” or “Library Settings” option from the gear icon in the top-right corner of the page. On the settings page, select the “Site columns” link under the “Columns” section. This will take you to the Site Columns page. Here, you can select the site column you just created and edit the settings. When you are finished, click “OK” to save the changes.

Step 5: Test the Site Column

Once you have configured the site column settings, you can test the column to make sure it is working properly. To do this, navigate to the list or library you added the column to. Select the “New” option from the ribbon at the top of the page. This will open the “New Item” form. Here, you can enter data into the site column you just created. When you are finished, click “Save” to save the item. If the data is saved correctly, the site column is working correctly.

Step 6: Publish the Site Column

Once you have tested the site column, you must publish it before it can be used in other lists or libraries. To do this, select the “Site Settings” option from the gear icon in the top-right corner of the page. On the Site Settings page, select the “Site columns” link under the “Web Designer Galleries” section. This will take you to the Site Columns page. Here, you can select the site column you just created and click the “Publish” button. This will publish the site column and make it available for use in other lists and libraries.

Step 7: Add the Site Column to Other Lists or Libraries

Once the site column is published, you can add it to other lists or libraries. To do this, navigate to the list or library you want to add the column to. Select “List Settings” or “Library Settings” from the gear icon in the top-right corner of the page. On the settings page, select the “Add from existing site columns” link. This will open the “Select Columns” dialog box. Here, you can select the site column you just created and add it to the list or library. When you are finished, click “OK” to save the changes.

Related Faq

What is a Site Column in Sharepoint?

A Site Column in Sharepoint is a reusable column that can be used to store data within multiple lists, libraries, and content types. It is a way to maintain consistency across multiple Sharepoint sites, since the same column can be used in multiple locations on a single Sharepoint site or across multiple sites. Site columns also provide a way to organize and categorize data, as well as to allow for easier searching and sorting of data.

Site columns are defined in a Site Collection, which is a single administrative unit within Sharepoint, and can be used across all subsites and lists within that collection. This means that the same column and settings can be used on multiple sites and lists, allowing for more consistent data entry and organization.

How to Create a Site Column in Sharepoint?

Creating a site column in Sharepoint is a fairly straightforward process. First, open the Site Settings page on the site or subsite that you want to create the column in. Under the “Galleries” heading, click “Site Columns” to open the list of existing site columns. Then, select “Create” from the ribbon menu to open the “Create Column” page.

On the “Create Column” page, you will need to enter the name of the column, along with the type of data it will store. You can also select any additional settings such as whether the column is required, read-only, or hidden, as well as what fields should be displayed for different types of data. When you are finished, click “OK” to save the column. You can now use the column in any list or library within the site collection.

What is the Difference between a Site Column and a List Column?

The main difference between a Site Column and a List Column is that a Site Column is reusable across multiple sites and lists, while a List Column is only used in one specific list or library. Site Columns are defined in a Site Collection, which is an administrative unit in Sharepoint, and can be used across all sites and lists within that collection. On the other hand, List Columns are specific to a single list or library and cannot be used in any other location.

Another key difference is that Site Columns provide a way to maintain consistency across multiple Sharepoint sites, since the same column can be used in multiple locations on a single Sharepoint site or across multiple sites. List Columns, on the other hand, are specific to the list they are created in and don’t provide the same level of consistency.

What Types of Data Can a Site Column Store?

Site Columns can store a variety of different data types, including text, numbers, dates, and Boolean values. Additionally, you can create site columns that have a choice type, which allows users to select from a list of predefined values. You can also create site columns that can store multiple values, such as a list of contacts or a list of keywords.

It is important to note that some data types, such as images, audio, and video, cannot be stored in site columns. For these types of data, you will need to create a list or library and create a list column to store the data.

Can Site Columns be Used Across Multiple Sites?

Yes, site columns can be used across multiple sites in a Site Collection. Site Columns are defined in a Site Collection, which is a single administrative unit within Sharepoint, and can be used across all subsites and lists within that collection. This means that the same column and settings can be used on multiple sites and lists, allowing for more consistent data entry and organization.

However, it is important to note that site columns cannot be used across different Site Collections. If you want to use the same column across multiple site collections, you will need to create it in each collection individually.

What are the Benefits of Using Site Columns?

Using site columns in Sharepoint provides a number of benefits, such as more consistent data entry and organization. Since a single site column can be used across multiple sites and lists, users will have the same data entry experience regardless of where they enter the data. This can help to reduce errors and make it easier for users to find the data they are looking for.

Site columns also provide a way to organize and categorize data, as well as to allow for easier searching and sorting of data. They can also be used to provide additional metadata to documents and list items, which can make it easier to find and filter items. Additionally, site columns allow for more efficient data management, since they are reusable and can be updated in one place and applied across multiple sites.

In conclusion, creating a site column in SharePoint is an easy task that doesn’t require a lot of technical knowledge. By following the steps outlined above, you can quickly and easily create a site column in SharePoint to help you organize your data and documents. With a little bit of time and effort, you can create a site column that will make working with SharePoint much easier and more efficient.