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How to Edit a Defined Name in Excel?

If you have ever used Excel, you know how powerful and versatile it is when it comes to working with data. But sometimes, the sheer number of features can be overwhelming. One such feature is the ability to create a ‘Defined Name’ in Excel, which can be used to quickly refer to a cell or range of cells. In this article, we will explore how to edit a Defined Name in Excel, so you can make the most of this powerful feature.

How to Make Changes to a Defined Name in Microsoft Excel

Defined names in Microsoft Excel are used to identify specific cells, ranges of cells, charts, or formulas. It is an efficient way to keep track of the data stored within a spreadsheet. This article will provide a step-by-step guide on how to make changes to an existing defined name in Microsoft Excel.

The first step in editing a defined name is to locate the existing name. This is done by clicking the Formulas tab and then selecting Name Manager from the Defined Names group. This will open the Name Manager dialog box which will display all of the existing defined names.

The second step is to select the defined name that needs to be edited and click the Edit button. This will open the Edit Name dialog box which will allow the user to make changes to the name itself, such as changing the name or the cell reference. It is also possible to change the scope of the defined name from “Workbook” to “Sheet” or vice versa.

The third step is to make the necessary changes to the defined name and click OK. This will save the changes and the new defined name will be available in the spreadsheet.

Renaming a Defined Name

Renaming a defined name is a simple process that can be done in the Name Manager dialog box. To rename a defined name, click the existing name and then click the Rename button. This will open the Rename dialog box which will allow the user to type in the new name. Once the name has been typed in, click OK to save the changes.

The new name will be available in the Name Manager dialog box and will be applied to any cells, ranges, charts, or formulas associated with the original name.

Deleting a Defined Name

If a defined name is no longer needed, it can be deleted from the Name Manager dialog box. To delete a defined name, click the name and then click the Delete button. This will open a confirmation dialog box asking if the user is sure they want to delete the name. Click Yes to confirm the deletion.

Once the name has been deleted, it will no longer be available in the Name Manager dialog box or any associated cells, ranges, charts, or formulas.

Creating a New Defined Name

Creating a new defined name is a simple process that can be done in the Name Manager dialog box. To create a new defined name, click the New button which will open the New Name dialog box. This will allow the user to type in the name, choose the scope of the name, and then enter the cell reference. Once the name has been created, click OK to save the changes.

The new defined name will be available in the Name Manager dialog box and will be applied to any cells, ranges, charts, or formulas associated with the name.

Naming Conventions for Defined Names

When creating a new defined name, it is important to use a naming convention that will make it easy to identify the name in the future. A good naming convention is to use a descriptive name that is easy to remember, such as “Sales_Total” or “Cost_Per_Unit”. It is also important to avoid using special characters or spaces in the name, as this can cause errors when the name is used in formulas.

Using Defined Names in Formulas

Once a defined name has been created, it can be used in formulas just like any other cell reference. To use a defined name in a formula, type an equal sign followed by the name. This will automatically apply the cell reference associated with the name. This is a great way to quickly create complex formulas without having to type in the cell references manually.

Top 6 Frequently Asked Questions

What is a Defined Name in Excel?

A Defined Name in Excel is a meaningful name that makes it easier to remember and refer to data in a sheet or workbook. Defined names are used to refer to a single cell, a range of cells, a formula, or a constant value. They can be used in formulas to make them easier to understand and maintain.

How Do I Create a Defined Name?

Creating a Defined Name in Excel is easy. First, select the cell or range of cells that you want to name. Then, select the Formulas tab, and click on the Define Name command. This will open the New Name dialog box, where you can enter a name for the cell or range of cells. Once you have entered the name, click OK to save it.

How Do I Edit a Defined Name?

Editing a Defined Name in Excel is just as easy as creating one. First, select the Formulas tab, and click on the Name Manager command. This will open the Name Manager dialog box, where you can view, edit, and delete defined names. To edit the name, select it and click on the Edit button. This will open the Edit Name dialog box, where you can make changes to the name.

What Should I Consider When Naming a Defined Name?

When naming a Defined Name in Excel, it is important to make sure that you choose a meaningful name that is easy to remember and understand. Additionally, it is important to avoid using spaces or special characters, such as # or %, in the name. It is best to use only letters, numbers, and underscores.

What Happens When I Rename a Defined Name?

When you rename a Defined Name in Excel, all references to the old name will be updated to the new name. For example, if you had a formula using the old name, it will automatically be updated to use the new name.

What Are Some Uses of Defined Names?

Defined Names in Excel can be used in formulas to make them easier to understand and maintain. They can also be used to refer to a single cell, a range of cells, a formula, or a constant value. Additionally, they can be used to create dynamic ranges, which are useful when creating charts and graphs.

Editing a defined name in Excel is a great way to quickly and easily access the data you need. Not only will it save you time, but it will also make your work much more organized. With just a few simple steps, you can edit a defined name in Excel and ensure that your information is up to date and accurate. So, don’t hesitate to take advantage of this powerful feature and make your work easier and more efficient.