How To Find Contacts In Outlook?

Are you looking for an efficient way to store and manage your contacts in Outlook? If yes, you’ve come to the right place! In this article, you will learn how to find contacts in Outlook and make the most of this powerful organizational tool. We’ll explore some of the features of Outlook, how to store and manage contacts and how to use the search function to quickly find your contacts. So, let’s get started!

Find Contacts in Outlook

Finding contacts in Outlook is essential for staying in touch with colleagues, clients, and others. Outlook allows users to store contacts in their address book, allowing for easy access to names and email addresses. This guide will walk users through the process of adding contacts to their address book and retrieving contact information from their Outlook address book.

Adding Contacts to Outlook

In Outlook, users can add contacts in two ways: by manually entering contact information or by importing contacts from other services. To manually add contacts, users can open the “Contacts” tab in Outlook, select “New Contact”, and enter the contact’s information. After entering the contact’s information, users can save the contact and it will be added to their address book.

To import contacts, users can open the “File” tab in Outlook and select “Open & Export”. From there, users can select “Import/Export” and then choose to “Import from Another Program of File”. After selecting the type of file to import, users can select the contacts they want to add to their address book and import them into Outlook.

Retrieving Contacts from Outlook

Once users have added contacts to their address book, they can easily retrieve contact information from Outlook. To access their contacts, users can open the “Contacts” tab in Outlook and select the contact they want to view. From there, users can view all of the contact’s information, such as their name, email address, and phone number.

Users can also search for contacts in Outlook. To search for contacts, users can open the “Contacts” tab and enter the name of the contact they are looking for. After entering the contact’s name, Outlook will search for the contact and display the results.

Organizing Contacts in Outlook

Organizing contacts in Outlook is essential for staying organized and efficiently accessing contact information. Outlook allows users to organize contacts by creating folders, adding contacts to groups, and adding tags to contacts.

Creating Contact Folders

In Outlook, users can create contact folders to organize their contacts. To create a contact folder, users can open the “Contacts” tab and select “New Folder”. After entering a name for the folder, users can choose where to place the folder and save it. Once the folder is created, users can move contacts into the folder by selecting the contacts and dragging them into the folder.

Creating Contact Groups

In Outlook, users can create contact groups to organize their contacts. To create a contact group, users can open the “Contacts” tab in Outlook, select “New Group”, and enter a name for the group. After entering a name for the group, users can add contacts to the group by selecting contacts and clicking “Add to Group”. Once the group is created, users can view the group’s contacts by selecting the group and viewing the contacts.

Sharing Contacts in Outlook

Sharing contacts in Outlook is essential for staying in touch with colleagues and clients. Outlook allows users to share contacts with other users, allowing for easy access to contact information. This guide will walk users through the process of sharing contacts with other users.

Sharing Contacts with Other Users

To share contacts with other users, users can open the “Contacts” tab in Outlook and select the contacts they want to share. After selecting the contacts, users can select “Share Contact” and enter the email address of the user they want to share the contact with. After entering the email address, users can send the contact to the user.

Accepting Shared Contacts

When a user receives a shared contact, they can accept the contact and add it to their address book. To accept a shared contact, users can open the “Contacts” tab in Outlook, select the contact, and select “Accept Contact”. After accepting the contact, users can view the contact’s information and store it in their address book.

Related Faq

1. How do I find contacts in Outlook?

To find contacts in Outlook, open the Outlook app and click on the “Contacts” tab in the navigation bar on the left side of the screen. If you have multiple email accounts, you can select the account from which you want to view your contacts. Once you are in the contacts view, you can use the search bar at the top of the page to search for contacts by name, email address, or keyword. You can also filter contacts by categories such as “Recent” or “Frequent” to easily find the contacts you need.

2. How do I add contacts in Outlook?

To add contacts in Outlook, open the Outlook app and click on the “Contacts” tab in the navigation bar on the left side of the screen. Once you are in the contacts view, click on the “New Contact” button at the top of the page. A form will appear that you can fill out with the contact’s name, email address, phone number, and any other relevant information. Once you have filled out the form, click the “Save” button to add the contact to your Outlook account.

3. How do I delete contacts in Outlook?

To delete contacts in Outlook, open the Outlook app and click on the “Contacts” tab in the navigation bar on the left side of the screen. Once you are in the contacts view, find the contact you want to delete and click on the three dots next to their name. A drop-down menu will appear with the option to “Delete Contact.” Click this option to delete the contact.

4. How do I share contacts in Outlook?

To share contacts in Outlook, open the Outlook app and click on the “Contacts” tab in the navigation bar on the left side of the screen. Once you are in the contacts view, find the contact you want to share and click on the three dots next to their name. A drop-down menu will appear with the option to “Share Contact.” Click this option to open a form where you can enter the email address of the person you want to share the contact with. Once you have entered the email address, click the “Send” button to share the contact.

5. How do I import contacts into Outlook?

To import contacts into Outlook, open the Outlook app and click on the “Contacts” tab in the navigation bar on the left side of the screen. Once you are in the contacts view, click the “Import” button at the top of the page. You will be presented with a form that you can use to upload a .csv, .pst, or .vcf file containing the contact information you want to import. Once you have selected the file, click the “Import” button to upload the contact information into your Outlook account.

6. How do I export contacts from Outlook?

To export contacts from Outlook, open the Outlook app and click on the “Contacts” tab in the navigation bar on the left side of the screen. Once you are in the contacts view, click the “Export” button at the top of the page. You will be presented with a form that you can use to select the file format you want to export the contact information in (.csv, .pst, or .vcf). Once you have selected the file format, click the “Export” button to save the contact information to your computer.

Ms Outlook – Search Contacts

Finding contacts in Outlook is an invaluable skill for anyone who needs to keep in touch with their contacts. From schools and businesses to family and friends, Outlook can help make the task of keeping in touch easier. With the help of Outlook’s advanced search feature, you can quickly and easily locate contacts with the click of a button. It’s an invaluable tool for staying connected with the important people in your life.