How To Open A Sharepoint Calendar In Outlook?

Are you wondering how to open a Sharepoint calendar in Outlook? If you’re having trouble accessing your Sharepoint calendar in Outlook, then you’re in the right place. In this article, you’ll learn how to easily open a Sharepoint calendar in Outlook and make sure you’re always up-to-date with your appointments and tasks. We’ll also discuss the different ways you can use Outlook and Sharepoint together to create a more efficient workflow. So, if you’re ready to learn more about this important topic, let’s get started!

How to Open a Sharepoint Calendar in Outlook?

SharePoint is a powerful and popular web-based platform that allows organizations to share and manage their content, files, and data. It also offers a calendar feature that allows users to easily track events and tasks. It’s possible to open a SharePoint calendar in Outlook, which makes it easier to view, manage, and share events with colleagues.

Step 1: Open Outlook

The first step is to open Outlook. This can be done by clicking on the Outlook icon on the desktop or by searching for it in the start menu. Once Outlook is open, click the “Calendar” tab in the navigation pane on the left-hand side of the window.

Step 2: Add SharePoint Calendar

Once the Calendar view is open, click the “Add Calendar” button from the ribbon bar at the top of the window. In the drop-down menu, select “From SharePoint.” A new window will pop up asking for the URL of the SharePoint site. Enter the URL and click “OK.”

Step 3: View Calendar

Once the SharePoint calendar is added, it will appear in the navigation pane on the left-hand side of the window. To view the calendar, simply click on it. All the events and tasks that have been added to the SharePoint calendar will now be visible in Outlook.

Step 4: Manage Calendar

The calendar can be managed in Outlook just like any other calendar. Events can be created, edited, and deleted. Tasks can also be added, edited, and deleted.

Step 5: Share Calendar

The SharePoint calendar can be shared with other Outlook users. To do this, select the calendar in the navigation pane and then click “Share” in the ribbon bar. Enter the names or email addresses of the people with whom you would like to share the calendar and click “Send.”

Step 6: Sync Calendar

To keep the calendar up to date, the Outlook calendar can be synced with the SharePoint calendar. To do this, select the calendar in the navigation pane and then click “Sync” in the ribbon bar. Select the frequency with which the calendars should be synced and then click “OK.”

Step 7: View Other Calendars

In addition to the SharePoint calendar, other calendars can be viewed in Outlook. To do this, select the calendar in the navigation pane and then click “Open Other Calendars” in the ribbon bar. Select which other calendar you would like to view and click “Open.”

Step 8: Print Calendar

The calendar can also be printed. To do this, select the calendar in the navigation pane and then click “Print” in the ribbon bar. Select the page settings, orientation, and other print options and then click “Print.”

Step 9: Export Calendar

The calendar can be exported to another program. To do this, select the calendar in the navigation pane and then click “Export” in the ribbon bar. Select which program you would like to export the calendar to and then click “Export.”

Step 10: Delete Calendar

The SharePoint calendar can be deleted from Outlook. To do this, select the calendar in the navigation pane and then click “Delete Calendar” in the ribbon bar. Confirm the deletion and then click “OK.”

Frequently Asked Questions

What is Sharepoint Calendar?

Sharepoint Calendar is a web-based application used to store and manage calendar-based events and data. It is a part of the Sharepoint platform, which allows users to create sites that can be used for collaboration, communication, and data sharing amongst an organization.

Sharepoint Calendar stores events and data, such as tasks, appointments, and deadlines, and allows users to interact with these items in a secure environment. It also provides an easy-to-use interface, where users can add, delete, and manage calendar-based items.

How to Open a Sharepoint Calendar in Outlook?

In order to open a Sharepoint Calendar in Outlook, users must first log in to their Sharepoint account. Once logged in, users can navigate to the calendar section, which will display all the calendar-based items stored in the platform.

From here, users can select the “Open in Outlook” option, which will automatically open the calendar in Outlook. Once opened, users can view, manage, and edit the calendar items within Outlook. Additionally, users can also sync the calendar with their Outlook account, which will keep the two calendars in sync.

What are the Benefits of Opening a Sharepoint Calendar in Outlook?

Opening a Sharepoint Calendar in Outlook can be beneficial for users who need to manage and view their calendar items in a more familiar environment. By opening the calendar in Outlook, users can take advantage of Outlook’s features and functions, such as creating tasks and reminders, adding or deleting events, and setting alerts for upcoming events.

Furthermore, opening a Sharepoint Calendar in Outlook can also make it easier for users to keep their calendars in sync. When users sync the Sharepoint Calendar with their Outlook account, any changes made to the calendar in either place will be reflected in the other. This allows users to stay up-to-date with their calendar items, no matter where they make the changes.

How to Sync a Sharepoint Calendar with Outlook?

Syncing a Sharepoint Calendar with Outlook is fairly easy and straightforward. Once the calendar is open in Outlook, users can click the “Sync” button, which will initiate the synchronization process. After the sync is complete, any changes made to the calendar in either Outlook or Sharepoint will be reflected in the other.

Additionally, users can also set up a sync schedule, which will automatically sync the two calendars at set intervals. This ensures that the two calendars are always in sync, and that any changes made in either place are reflected in the other.

What are the Limitations of Syncing a Sharepoint Calendar with Outlook?

While syncing a Sharepoint Calendar with Outlook can be beneficial, there are some limitations to consider. For example, certain calendar items can only be edited or deleted in Sharepoint, and not in Outlook. Furthermore, certain calendar items, such as tasks, may not sync correctly between the two platforms.

Additionally, users may encounter errors or issues when syncing the two calendars. This is usually due to the different versions of Outlook and Sharepoint, or due to network or security restrictions. If users encounter any errors or issues, they should contact their IT department for assistance.

Can Multiple Sharepoint Calendars be Opened in Outlook?

Yes, users can open multiple Sharepoint Calendars in Outlook. When opening the first calendar, users can select the “Open in Outlook” option, which will open the calendar in Outlook. From here, users can open additional Sharepoint Calendars by selecting the “Other Calendars” option, and selecting the calendar they wish to open.

Users can also sync multiple Sharepoint Calendars with their Outlook account. To do this, users can select the “Sync” button when opening the first calendar, and then select the “Sync Additional Calendars” option when opening additional Sharepoint Calendars. This will allow users to keep all their calendars in sync with each other.

If you’re a Microsoft Outlook user, you now know how to open a Sharepoint calendar in Outlook. With just a few clicks, you can quickly connect your Outlook calendar to a Sharepoint calendar, allowing you to easily see and manage events and tasks from both platforms. This makes it easy to stay on top of your work and collaborate with colleagues. Give it a try today and see how quickly you can get organized with Outlook and Sharepoint!