How to Print Envelopes From Excel?

Are you looking for a quick and easy way to print envelopes from your Excel spreadsheet? If so, you’ve come to the right place! In this article, we’ll provide step-by-step instructions on how to print envelopes from Excel in no time. We’ll also provide some tips to ensure your envelopes look professional and stand out from the crowd. By the end of this article, you’ll be able to print envelopes with ease and confidence. So, let’s get started!

How to Print Envelopes in Excel

Printing envelopes from Excel is a quick and easy way to save time and money when sending out mailings or sending out invitations. You can print one or more envelopes using the built-in Mail Merge feature in Excel. This guide will walk you through the process of printing envelopes from Excel.

Step 1: Prepare the Data

The first step in printing envelopes from Excel is to prepare the data for the mailing. This includes gathering the recipient’s address, formatting it correctly in Excel, and setting up the page for printing. Start by entering the recipient’s name, address, city, state, and zip code into the appropriate columns. Make sure to include any titles or initials, such as Dr., in their address. Then, make sure to format the cells correctly. For example, if the address is in one cell, it should be formatted with the name on the top line and the address on the bottom line.

Step 2: Set Up the Mail Merge

Once the data is prepared, you can set up the mail merge. To do this, select the Mailings tab, and then select the Start Mail Merge button. From the dropdown menu, select Envelopes. This will open the Envelopes and Labels window. From here, you can select the type of envelope, the delivery address, and the return address, if applicable.

Step 3: Print the Envelopes

When the envelopes are set up, you can print them. Select the Print button at the bottom of the Envelopes and Labels window. When the Print dialog box appears, select the number of copies to print and any other print settings. Finally, click the Print button to start printing the envelopes.

Tips for Printing Envelopes in Excel

Use the Right Paper

When printing envelopes in Excel, it is important to use the right type of paper. Always use a good quality paper that is designed specifically for printing envelopes. This will ensure that the envelopes are printed properly and look professional.

Test Print

Before printing the entire batch of envelopes, it is a good idea to test print one envelope. This will allow you to make sure that everything looks correct before printing the entire batch.


Printing envelopes from Excel is a quick and easy way to save time and money when sending out mailings or sending out invitations. With the built-in Mail Merge feature, it is easy to print one or more envelopes from an Excel spreadsheet. To ensure successful printing, make sure to use the right paper and to test print one envelope before printing the entire batch.

Few Frequently Asked Questions

What is an Envelope?

An envelope is a flat paper container, typically with a sealable flap, used to enclose and protect a letter or other document. It is typically made of paper or other thin, flexible material such as plastic or fabric.

What is Excel?

Excel is a spreadsheet application from Microsoft Office that allows users to store and manipulate data. It features powerful functions and formulas to help users quickly analyze and visualize data. Excel also allows users to create charts and graphs, and to automate common tasks.

How Do I Print Envelopes From Excel?

Printing envelopes from Excel is a simple process. First, open the Excel document containing the data you wish to print on your envelopes. Then, select File > Print and choose the Envelopes option. From here, you can configure the envelope size, font, and other settings before printing.

What Are the Benefits of Printing Envelopes From Excel?

Printing envelopes from Excel has several benefits. It allows you to quickly and easily print out envelopes with address information from an Excel document. This saves time, as you don’t need to manually enter address information into an envelope template. It also allows you to customize your envelopes with fonts and other formatting options.

Are There Any Drawbacks to Printing Envelopes From Excel?

The main drawback to printing envelopes from Excel is that it can be more difficult to customize the look of the envelope. You are limited to the formatting options available in Excel, which may not be as extensive as those available in a dedicated envelope printing program. Additionally, if your address data is not formatted correctly, it may not print correctly on the envelope.

What Other Options Are Available for Printing Envelopes?

In addition to printing envelopes from Excel, there are other options available. Many word processing programs, such as Microsoft Word, offer envelope templates that can be customized with fonts, images, and other formatting options. Additionally, dedicated envelope printing programs allow users to design and print envelopes with more advanced features such as barcodes and QR codes.

Printing envelopes from Excel has never been easier! With the help of a few simple steps, you can have your envelopes printed in no time. Whether you need to print a single envelope or dozens, using Excel’s mail merge feature makes the process efficient and convenient. With a few clicks of your mouse, you can have your envelopes printed with the addresses you need, quickly and easily. So don’t wait any longer – start printing envelopes from Excel today!