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How to Print Only Certain Columns in Excel?

Do you use Excel sheets to organize data? If so, you know how tedious it can be to constantly scroll across the page to view all of the information. Wouldn’t it be great to be able to print only certain columns of your Excel sheet, so that you can easily view and analyze the data? Well, the good news is that it’s possible! In this article, we’ll discuss how to print only certain columns in Excel.

How to Select and Print Certain Columns in Excel

Printing in Excel can be a tricky task, especially when you want to print only certain columns in a spreadsheet. Here are the steps to follow if you want to print only specific columns in Excel.

The first step is to pick the columns you want to print. You can do this by clicking the column header letter of the column you want to select. You can also select multiple columns by clicking the first column, then holding down the “Shift” key and clicking the last column you want to select. Once you have the columns selected, you can click the “Print” button on the Home tab in the ribbon.

Choose Your Print Settings

The second step is to choose your print settings. When the “Print” window appears, click on the “Settings” tab. Here you can choose to print the selection you made, or you can choose to print the entire worksheet. You can also choose the page orientation, the page size, the margins, and the number of copies you want to print.

Preview Your Print Settings

The third step is to preview your print settings. Once you have chosen your settings, click the “Preview” button. This will show you how the spreadsheet will print. If you want to make any changes to the settings, click the “Back” button and make changes. Once you are satisfied with the preview, click the “Print” button.

Print Your Selection

The fourth step is to print your selection. Once you click the “Print” button, the selected columns will be sent to the printer. You can also save the document as a PDF file.

Printing Multiple Sheets

The fifth step is to print multiple sheets. If you have multiple sheets in your workbook, you can select the sheets you want to print by clicking the “Sheets” tab in the “Print” window. Here you can select the sheets you want to print, and then click the “Print” button.

Printing with Headers and Footers

The last step is to print with headers and footers. If you want to add headers and footers to your printouts, you can do this by clicking the “Headers & Footers” tab in the “Print” window. Here you can choose to add a header or footer to your printouts. You can also add page numbers and other text. Once you are done, click the “Print” button to print your selection with the headers and footers.

Few Frequently Asked Questions

Question 1: What are the steps to print only certain columns in Excel?

Answer: To print only certain columns in Excel, users must first select the columns they want to print by clicking and dragging the mouse over them. Once the selection is made, they should go to the “Page Layout” tab in the ribbon menu and click the “Print Area” button. In the dropdown menu, select “Set Print Area” and click “Ok”. This will set the print area to the selected columns. Users can then click the “Print” button in the ribbon menu and select the “Selected area” in the dropdown menu to print only the selected columns.

Question 2: What are the alternatives to printing only certain columns in Excel?

Answer: An alternative to printing only certain columns in Excel is to hide the columns that you do not want to print. To do this, users must select the columns they want to hide and then go to the “Home” tab in the ribbon menu and click the “Format” button. In the dropdown menu, select “Hide & Unhide” and select “Hide Columns”. This will hide the selected columns and prevent them from being printed.

Question 3: How can users print multiple worksheets in Excel?

Answer: To print multiple worksheets in Excel, users must go to the “File” tab in the ribbon menu and select the “Print” button. In the dropdown menu, select “Print Active Sheets” or “Print Entire Workbook”. This will print all the active worksheets or the entire workbook, depending on which option is chosen. Users can also select specific worksheets to print by clicking and dragging the mouse over them and then clicking the “Print” button in the ribbon menu.

Question 4: How can users save the print settings for future use?

Answer: To save the print settings for future use, users must go to the “File” tab in the ribbon menu and select the “Print” button. In the dropdown menu, select “Print Active Sheets” or “Print Entire Workbook” and then click the “Save Settings” button. This will save the currently selected print settings so that users can quickly access them in the future.

Question 5: How can users preview their print settings before printing?

Answer: To preview the print settings before printing, users must go to the “File” tab in the ribbon menu and select the “Print” button. In the dropdown menu, select “Print Active Sheets” or “Print Entire Workbook” and then click the “Preview” button. This will show a preview of what the document will look like when printed, allowing users to make any necessary adjustments before sending the document to the printer.

Question 6: What are the available printing options for Excel?

Answer: Excel offers users a variety of printing options. These include printing the active worksheets, the entire workbook, or selected worksheets; printing to a file; printing multiple copies; printing with different paper sizes and orientations; printing with headers and footers; and printing with comments. Additionally, users can choose to print in black and white or in color.

Excel is a powerful tool for organizing and manipulating data. It can also be used to easily print only certain columns. By using the print settings, you can select which columns to print, making it easy to customize your printing options. In addition, you can save or delete the columns you are not planning to print. This will help keep your Excel files organized and up to date. With a few simple steps, you can now print only the columns you need in Excel.