How To Recover Deleted Items From Sharepoint?

Are you looking for a way to recover deleted items from SharePoint? If yes, then you have come to the right place. In this article, I will provide step-by-step instructions on how to restore deleted items from SharePoint. You will learn how to easily find and recover deleted items, and how to restore them to their original libraries. With the help of this guide, you can quickly and easily recover deleted items and get back to work. So, let’s get started!

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How to Recover Deleted Items from SharePoint?

SharePoint is a powerful tool for collaboration, content management, and information sharing. It is used by many organizations to store and share documents, data, and other types of information. However, it is possible for users to accidentally delete files or other important data from SharePoint. The good news is there are ways to recover deleted items from SharePoint.

Check the Recycle Bin

The first step in recovering deleted items from SharePoint is to check the Recycle Bin. All deleted items are sent to the Recycle Bin automatically, where they can be restored if necessary. To access the Recycle Bin, users need to click on the “Recycle Bin” icon in the left navigation pane. Once they are in the Recycle Bin, they can see all the deleted items and select the ones they want to restore.

Restore Deleted Items

Once the items have been selected, users can select the “Restore” button in the ribbon. This will restore the selected items to their original location. However, if the item was permanently deleted, it may not be possible to restore it. In this case, users can try using the “Restore from Site Collection Recycle Bin” option. This will allow them to restore items from the site collection’s Recycle Bin.

Check Version History

Another way to recover deleted items from SharePoint is by checking the version history. Version history is a feature that allows users to view previous versions of a file. They can view the changes that have been made over time and even restore an earlier version of the file. To access version history, users need to select the “Version History” option in the ribbon. Then they can select the version they want to restore and click “Restore”.

Perform a Search

If the Recycle Bin and version history do not contain the item, users can also try performing a search. SharePoint has a powerful search engine that can be used to search for files, documents, or other items. To perform a search, users need to enter keywords in the search box and click the “Search” button. The results will be displayed in the search results page.

Contact the Site Owners

If the item still cannot be found, users can try contacting the site owners. The site owners may have access to a backup of the deleted item and may be able to restore it for the user. The site owners may also be able to provide advice on other ways to recover the item.

Check the Site Collection Recycle Bin

Another option is to check the site collection Recycle Bin. This is a special Recycle Bin that stores deleted items from the entire site collection. It may be possible to find the item in the site collection Recycle Bin, depending on how long ago it was deleted and if the site collection Recycle Bin is enabled.

Check the Site Administrator Recycle Bin

The last option is to check the Site Administrator Recycle Bin. This is a special Recycle Bin that stores deleted items from the entire site. It may be possible to find the item in the Site Administrator Recycle Bin, depending on how long ago it was deleted and if the Site Administrator Recycle Bin is enabled.

Using Third-Party Tools

If all else fails, users can try using third-party recovery tools. These tools can be used to scan the SharePoint database and recover deleted items. However, it is important to note that these tools are not always reliable and may not be able to recover the item.

Preventing Data Loss

The best way to prevent data loss is to regularly back up SharePoint data. This will ensure that data is safe and can be restored if something goes wrong. It is also important to remind users to be careful when deleting items from SharePoint and to check the Recycle Bin before deleting anything.

Related Faq

What is SharePoint?

SharePoint is a web-based collaborative platform that integrates with Microsoft Office. It is designed to allow businesses and organizations to store, organize, share and access information from any device. It can be used to manage documents, create blogs and wikis, and build business applications.

SharePoint also provides features for collaboration and communication, such as shared calendars and task lists, discussion boards, and surveys. It can be used for project management, document management, and content management.

How to Recover Deleted Items from SharePoint?

Recovering deleted items from SharePoint can be done by using the Recycle Bin feature. This feature allows users to retrieve files and folders that were deleted from the SharePoint site. The Recycle Bin can be accessed from the Site Actions menu, which is located at the top of the SharePoint home page.

To recover deleted items, users can select the item they want to restore and click the “Restore” button. This will move the deleted item back to its original location. The item will be restored to its original version and any changes made to it before it was deleted will be lost.

What is the Recycle Bin?

The Recycle Bin is a feature in SharePoint that allows users to restore deleted items. It stores all deleted items from the SharePoint site, including files, folders, and list items. Items can be restored from the Recycle Bin if they have been deleted within the past 30 days. It is located in the Site Actions menu at the top of the SharePoint home page.

The Recycle Bin is a convenient way to recover deleted items without having to contact the SharePoint administrator. It is also a good way to maintain control over the content in your SharePoint site.

What is a Site Action?

A Site Action is an action that can be performed on a SharePoint site. It is a menu option that provides access to different tools and features, such as the Recycle Bin, Site Settings, and Site Collection Administration. It is located at the top of the SharePoint home page and can be accessed by clicking on the Site Actions button.

The Site Action menu provides quick access to many of the tools and features that are available in SharePoint. It is a useful way to quickly find the tools and features that you need to manage and maintain your SharePoint site.

How to Access the Recycle Bin?

The Recycle Bin can be accessed from the Site Actions menu, which is located at the top of the SharePoint home page. To access the Recycle Bin, click on the Site Actions button, then select the Recycle Bin option from the drop-down menu. This will open the Recycle Bin, where deleted items can be restored.

The Recycle Bin is a useful tool for recovering deleted items from SharePoint. It is a convenient way to retrieve items that were deleted accidentally or that need to be restored due to an issue.

What are the Limitations of the Recycle Bin?

The Recycle Bin has some limitations. Items stored in the Recycle Bin can only be restored within the past 30 days. If an item has been deleted more than 30 days ago, it cannot be recovered from the Recycle Bin. Additionally, items that are moved or renamed cannot be restored from the Recycle Bin.

The Recycle Bin is a useful tool for recovering deleted items from SharePoint, but it is important to keep in mind its limitations. It is best to back up important files and documents in order to ensure that they can be recovered if needed.

The process of recovering deleted items from SharePoint can seem daunting but with the right knowledge and tools, it can be done quickly and easily. With the help of SharePoint’s built-in tools such as Recycle Bin and versioning, you can restore deleted items in no time. With the right guidance, you can have your deleted items back in no time.